United Kingdom - Milton Keynes: Building-cleaning services

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Summary

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Threshold: 
OJEU
Organisation: 
Main activities: 
Education
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Saturday, January 28, 2017
Tender ID: 
2017/S 020-034329

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Open University
Finance Division
Contact point(s): https://in-tendhost.co.uk/openuniversity
For the attention of: Procurement Manager
MK7 6BP Milton Keynes
United Kingdom
Telephone: +44 1908332754
E-mail: paul.j.lewis@open.ac.uk

Internet address(es):

General address of the contracting authority: www.open.ac.uk

Electronic access to information: https://in-tendhost.co.uk/openuniversity

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/openuniversity

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority
Body governed by public law

I.3)

Main activity
Education

I.4)

Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
Cleaning Services including Walton Hall Campus and the Regional and National Offices.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKJ12

II.1.3)

Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract

II.1.4)

Information on framework agreement

II.1.5)

Short description of the contract or purchase(s)
The Open University (O.U) is seeking a contractor for cleaning services at its sites at Walton Hall (Milton Keynes) and 8 affiliated offices across England, Scotland, Ireland (northern and southern) and Wales.

Cleaning services are to be provided for office areas, meeting rooms, lecture theatres, circulation areas, wash-rooms, kitchens, catering areas and window cleaning. Window cleaning includes internal and external glass and cleaning external signage across all 9 sites.

The contract will commence on the 1.8.2017 for initially a 3 year term with an option of 2 further 12 month extensions.

The O.U. is of the opinion that TUPE will apply to this contract.

II.1.6)

Common procurement vocabulary (CPV)

90911200, 90911300

II.1.7)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)

Lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
The contract will commence on the 1.8.2017 and end on the 31.7.2020. The contract may be extended by 2 further 1 year periods.

II.2.2)

Information about options
Options: no

II.2.3)

Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)

Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:
See SQ.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See SQ.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See SQ.

III.1.4)

Other particular conditions
The performance of the contract is subject to particular conditions: no

III.2)

Conditions for participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See SQ.

III.2.2)

Economic and financial ability
Minimum level(s) of standards possibly required: See SQ.

III.2.3)

Technical capacity
Minimum level(s) of standards possibly required:

See SQ.

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession
Execution of the service is reserved to a particular profession: no

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Restricted

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates. A score will be awarded to each organisation that has submitted a compliant Selection Questionnaire. The Scoring System is set out in the SQ and accompanying documents available on Intend.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction will be used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
OUPA 100352

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.2.2017 - 12:00
Payable documents: no

IV.3.4)

Time limit for receipt of tenders or requests to participate
27.2.2017 - 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

The Open University

Body responsible for mediation procedures

The Open University

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in section 1.1). If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales,and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

The Open University

VI.5)

Date of dispatch of this notice:
26.1.2017