United Kingdom - Glasgow: Social work services with accommodation

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Summary

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Threshold: 
OJEU
Main activities: 
Other
Type: 
Contract notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Wednesday, January 11, 2017
Tender ID: 
2017/S 007-010224

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Glasgow City Council
Social Work Services, Commonwealth House, 32 Albion Street
Glasgow
G1 1LH
United Kingdom
Telephone: +44 1412872000
E-mail: stephen.mcginley@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34

Internet address(es):

Main address: http://www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)

Joint procurement
The contract is awarded by a central purchasing body

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)

Type of the contracting authority
Regional or local authority

I.5)

Main activity
Other activity: health and social care support model

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Tender for Provision of an Intermediate Care Service.

II.1.2)

Main CPV code
85311000

II.1.3)

Type of contract
Services

II.1.4)

Short description:

Glasgow City Council Social Work Services is looking to introduce 2 separate Intermediate Care Units within the Glasgow City Council boundary.

— Each 15 placement unit will deliver time-limited interventions within an Intermediate Care Step Up and Step Down unit(s) model.

— Units will be: standalone; within dedicated unit of a current Nursing Home; or where Intermediate Care is the sole provision within the Home.

— Maximum 4 available Step Up places within each 15 bedded unit.

— Maximum 2 admissions per day occurring between 08:00-20:00.

— Maximum stay within the unit of 28 days (Step Down) and 21 days (Step Up); intermediate care is a transition between hospital and the community.

— Link closely with community resources (e.g. day care services, housing providers, Local Area Coordinators, Carers Services) and a dedicated multidisciplinary NHS/SWS care team.

— Detailed information will be provided via the Contract Notice and published tender documents.

II.1.5)

Estimated total value
Value excluding VAT: 1 223 200.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title:

North West 15 bed unit

Lot No: 1

II.2.2)

Additional CPV code(s)
85311000

II.2.3)

Place of performance
NUTS code: UKM34

II.2.4)

Description of the procurement:

Open tender.

II.2.5)

Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value
Value excluding VAT: 611 600.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial contract period is 24 months with the option to extend for 2 12-month periods. Maximum contract period is therefore 48 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

South 15 bed unit

Lot No: 2

II.2.2)

Additional CPV code(s)
85311000

II.2.3)

Place of performance
NUTS code: UKM34

II.2.4)

Description of the procurement:

Open Tender.

II.2.5)

Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value
Value excluding VAT: 611 600.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial contract period is 24 months with the option to extend for 2 12-month periods. Maximum contract period is therefore 48 months.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: no

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Providers must hold the required registration with the Care Inspectorate to be able to deliver the service.

Bidders must submit their most recent Care Inspectorate Inspection Report Gradings for:

Quality of Care and Support; Quality of Environment; Quality of Staffing; Quality of Management and Leadership.

— If the score falls below a 3 in any heading then the provider must submit an action plan detailing how they intend to address this deficiency in Quality.

Bidders must submit a diagram of their organisation's management and staffing structure which relates to the service being tendered for.

III.1.2)

Economic and financial standing
List and brief description of selection criteria:

Financial Viability — The Financial Viability Template is contained in the buyers attachments section of PCS-T. Applicants must complete the Financial Viability Template as part of their submission. Responses to the Financial Viability Template will be evaluated on a pass or fail basis.

Applicants are also required to attached copies of the last 3 years fully audited accounts. These should be uploaded to PCST along with the completed Financial Viability Template.

It is a requirement of this contract that bidders hold the levels of insurance indicated below, either through a specific standalone policy for each, or through coverage within a Public Liability Insurance policy:

— Employer's (Compulsory) Liability Insurance* = 10 000 000 GBP;

— Public Liability Insurance = 5 000 000 GBP;

— Products Liability insurance = 5 000 000 GBP;

— Sexual Abuse & Molestation Insurance = 5 000 000 GBP;

— Treatment Risk and/or Medical Malpractice = 5 000 000 GBP;

— Comprehensive vehicle and passenger Motor insurance. Evidence of business insurance will be required for staff using their own cars.

— Insurance cover in relation to loss or damage (including theft) of service users' personal effects and property to maximum of 2 500 GBP in value.

*It is a legal requirement that all companies hold Employer's (Compulsory) Liability Insurance of 5 000 000 GBP as a minimum, except under certain circumstances — See guidance below.

Bidders must complete the Insurance Questionnaire document which can be found in the attachments area of PCST. This will be evaluated by council finance officers and scored on a pass/fail basis.

Minimum level(s) of standards possibly required:

Compliance with the minimum standards relating to economic and financial standing as set out in the ESPD and assessment of financial viability to be set out in the tender documents.

III.1.3)

Technical and professional ability
List and brief description of selection criteria:

The provider must have 2 years minimum experience delivering residential care to older people.

The provider must have appropriate and adequate staff in place (as per the technical specification) by the indicated service commencement date.

The proposed host service location must be free of an active Moratorium.

The provider must have a stand-alone unit (as per the technical specification) able to facilitate 15 placements by the service commencement date.

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.1)

Information about a particular profession

III.2.2)

Contract performance conditions:

Contract performance will be monitored via the Glasgow City Health and Social Care Partnership's Contract Management Framework for purchased services.

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 235-428329

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 25/01/2017
Local time: 08:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

IV.2.7)

Conditions for opening of tenders
Date: 25/01/2017
Local time: 08:00

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows
Electronic payment will be used

VI.3)

Additional information:

Applicants may bid for 1 or more of Lot(s) 1 and 2 but must ensure that each of these individual bids can be delivered if only that Lot is awarded. Applicants may bid for Lots in geographical areas were they currently deliver or have been successful in securing Intermediate Care in a previous tender. It would be preferable if the units were not co-located at the same care home, or premises but submissions of this nature will be considered.

Health and Safety — successful applicants will be required to complete a H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated on a pass or fail basis.

Applicants are required to have the following current policies/procedures in relation to health and safety. Applicants who do not have one or more of these MAY be excluded from the tender:

— Health and Safety Policy, including a signed and dated policy statement, organisation, management and arrangement/procedure details;

— Investigating and reporting accidents, dangerous occurrences and occupational diseases;

— First aid and completed first aid risk assessment;

— Welfare and hygiene facilities on site;

— Emergencies on site;

— Dealing with Asbestos;

— Electricity at Work;

— Formal procedure for ensuring that all plant, vehicles and tools comply with PUWER, including suitability, testing and maintenance;

— Lifting Operations;

— Managing Violence at Work;

— Procedure for COSHH;

— Manual Handling policy;

— Lone Working policy;

— Management of Medication;

— Provision, issue and use of PPE;

— Fire Safety policy;

— Drugs and Alcohol;

— Health and Safety risk assessments policy.

Policies and Procedures — All organisations must have, or commit to obtaining by contract commencement, current polices/procedures for:

— Quality Management and Compliance;

— Staff Training and Personal Development, which ensures the workforce has the relevant skills and experience to deliver the services being tendered for;

— Ensuring effectiveness in reducing/preventing incidents of sub standard service delivery and complaints management;

— Management and delivery of staff supervision and performance appraisal;

— Recruitment and retention of staff;

— Which ensures staff have relevant professional qualifications and registrations with appropriate bodies as stated; and have appropriate criminal convictions disclosures in place (i.e. PVG).

All successful suppliers MUST have a policy/procedure in place to support the protection of:

— Vulnerable children;

— Vulnerable adults.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the ESPD within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices are rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-contractors.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7410. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:476115).

VI.4)

Procedures for review

VI.4.1)

Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399

Internet address:http://www.glasgow.gov.uk

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
09/01/2017