Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)
Name, addresses and contact point(s)Kent County Council
County Hall
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk
Internet address(es):
Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk
Further information can be obtained from: Kent County Council
County Hall
Contact point(s): Mr Ian Day
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
Contact point(s): Mr Ian Day
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk
Tenders or requests to participate must be sent to: Kent County Council
County Hall
Contact point(s): Mr Ian Day
For the attention of: Mr Ian Day
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk
I.2)
Type of the contracting authorityI.3)
Main activityI.4)
Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
Buckinghamshire County Council
Walton street, Aylesbury
HP20 1AU Buckinghamshire
United Kingdom
Hampshire County Council
The Castle
SO23 8UJ Winchester
United Kingdom
Hertfordshire County Council
County Hall, Pegs Lane, Hertford
SG13 8DQ Hertfordshire
United Kingdom
Kent County council (Via KCS Professional Services)
1 Abbey Wood Road, Kings hill
ME19 4YT West Malling
United Kingdom
Suffolk County Council
Endeavour House, 8 Russell Road
IP1 2BX Ipswich
United Kingdom
Section II: Object of the contract
II.1)
DescriptionII.1.1)
Title attributed to the contract by the contracting authority:II.1.2)
Type of contract and location of works, place of delivery or of performanceA combination of these
NUTS code UK
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)II.1.4)
Information on framework agreementmaximum number of participants to the framework agreement envisaged: 0
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 0 and 250 000 000 GBP
II.1.5)
Short description of the contract or purchase(s)II.1.6)
Common procurement vocabulary (CPV)30000000, 30125000, 30192400, 72228000, 72512000, 72212311, 48613000, 72212780, 30121200, 30121300, 30121000, 30123000
II.1.7)
Information about Government Procurement Agreement (GPA)II.1.8)
LotsTenders may be submitted for one or more lots
II.1.9)
Information about variantsII.2)
Quantity or scope of the contractII.2.1)
Total quantity or scope:Lot 1 — Lease and Purchased Multifunctional Devices and Document Solutions (MFDs),
Lot 2 — Lease and Purchased Remanufactured Multifunctional Devices and Document Solutions,
Lot 3 — Digital Duplicators,
Lot 4 — Print Room and Associated Equipment,
Lot 5 — Managed Print Service (MPS).
II.2.2)
Information about optionsII.2.3)
Information about renewalsII.3)
Duration of the contract or time limit for completionInformation about lots
Lot No: 1 Lot title: Lease and Purchased Multifunctional Devices and Document Solutions
1)
Short description2)
Common procurement vocabulary (CPV)30000000, 30121200, 30121300
3)
Quantity or scope4)
Indication about different date for duration of contract or starting/completion5)
Additional information about lots1)
Short description2)
Common procurement vocabulary (CPV)30000000, 30121200, 30121300
3)
Quantity or scope4)
Indication about different date for duration of contract or starting/completion5)
Additional information about lots1)
Short description2)
Common procurement vocabulary (CPV)30000000, 30123000
3)
Quantity or scope4)
Indication about different date for duration of contract or starting/completion5)
Additional information about lots1)
Short description2)
Common procurement vocabulary (CPV)30000000, 30125000
3)
Quantity or scope4)
Indication about different date for duration of contract or starting/completion5)
Additional information about lots1)
Short description2)
Common procurement vocabulary (CPV)30000000, 30121000, 30192400, 72228000, 72512000
3)
Quantity or scope4)
Indication about different date for duration of contract or starting/completion5)
Additional information about lotsSection III: Legal, economic, financial and technical information
III.1)
Conditions relating to the contractIII.1.1)
Deposits and guarantees required:III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:III.1.4)
Other particular conditionsIII.2)
Conditions for participationIII.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersIII.2.2)
Economic and financial abilityIII.2.3)
Technical capacityIII.2.4)
Information about reserved contractsIII.3)
Conditions specific to services contractsIII.3.1)
Information about a particular professionIII.3.2)
Staff responsible for the execution of the serviceSection IV: Procedure
IV.1)
Type of procedureIV.1.1)
Type of procedureIV.1.2)
Limitations on the number of operators who will be invited to tender or to participateIV.1.3)
Reduction of the number of operators during the negotiation or dialogueIV.2)
Award criteriaIV.2.1)
Award criteriaIV.2.2)
Information about electronic auctionIV.3)
Administrative informationIV.3.1)
File reference number attributed by the contracting authority:IV.3.2)
Previous publication(s) concerning the same contractPrior information notice
Notice number in the OJEU: 2016/S 167-300736 of 31.8.2016
IV.3.3)
Conditions for obtaining specifications and additional documents or descriptive documentIV.3.4)
Time limit for receipt of tenders or requests to participateIV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidatesIV.3.6)
Language(s) in which tenders or requests to participate may be drawn upIV.3.7)
Minimum time frame during which the tenderer must maintain the tenderIV.3.8)
Conditions for opening of tendersPersons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)
Information about recurrenceVI.2)
Information about European Union fundsVI.3)
Additional informationMember Authorities or buying organisations that will be using the Agreement from the outset are: Buckinghamshire County Council Hampshire County Council Hertfordshire County Council Kent County Council (via KCS Professional Services) Suffolk County Council Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User's geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions:- East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Classification of End User Organisations Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links: http://www.schoolswebdirectory.co.uk/index.php http://www.ukschoolsdirectory.net/ www.education.gov.uk/edubase www.hefce.ac.uk http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links: http://www.police.uk/forces.htm http://www.fireservice.co.uk/ http://www.nifrs.org/ http://www.mcga.gov.uk/c4mca/mcga07-home.htm NHS Bodies, the HSC (Northern Ireland) and Ambulance Services: See links: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.hscni.net/index.php?link=trusts http://www.show.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure Central Government Departments & their Agencies: See link: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm Registered Charities: See links: http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link: http://www.idea.gov.uk/idk/core/page.do?pageId=7175736 http://www.nhfdirectory.co.uk http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 11 Council areas. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations. This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities', from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf Do not use this link now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files immediately after accessing the ProContract portal.
VI.4)
Procedures for appealVI.4.1)
Body responsible for appeal proceduresVI.4.2)
Lodging of appealsVI.4.3)
Service from which information about the lodging of appeals may be obtainedVI.5)
Date of dispatch of this notice: