United Kingdom - Bristol: Repair and maintenance services of ships

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Summary

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Threshold: 
OJEU
Main activities: 
Defence
Type: 
CONTRACT_DEFENCE
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Tuesday, January 10, 2017
Tender ID: 
2017/S 006-009475

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)

Name, addresses and contact point(s)

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Ash 2a #3203, Defence Equipment and Support
For the attention of: Amy Ford
BS34 8JH Bristol
United Kingdom
E-mail: DESShipsComrcl-CSS-FISS-Group@mod.uk

Internet address(es):

General address of the contracting authority/entity: https://www.bipsolutions.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)

Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)

Main activity
Defence

I.4)

Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:
Commercially Supported Shipping (CSS) Future In-Service Support (FISS) — Asset Availability Service (on Balance Sheet) [AAS on (B/S)] requirement.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11

II.1.3)

Information on framework agreement

II.1.4)

Information on framework agreement

II.1.5)

Short description of the contract or purchase(s):
Repair and maintenance services of ships. Repair, maintenance and logistics services of ships.

The Commercially Supported Shipping (CSS) Team manages the In-Service Support of a diverse range of platforms which includes the Royal Fleet Auxiliary (RFA) flotilla and the Royal Navy (RN) Hydrographic and Patrol (H&P) including Survey Ships. The majority of contracts which support these platforms will expire in 2018.

The Contracting authority has a potential requirement for an Asset Availability Service (on balance sheet) solution (previously known as Contracting for Availability (CFA); hereafter referred to as AAS) for the RN Survey Vessel Hydrographic Oceanographic (SVHO) Class Vessels HMS ECHO, HMS ENTERPRISE and the Ice Patrol Ship (IPS) HMS PROTECTOR. The Authority will look to best utilise learning from experience whilst ensuring competition and Value for Money are achieved. Post contract award, the successful bidder will be required to support all requirements under the Contract over the planned 10-year duration of the contract.

The planned contract period is ten (10) years with a mid-term Value for Money review. The Authority will have the option, at its sole discretion, to break the contract at the five (5) year point if it believes Value for Money is not being achieved.

Years one (1) to five (5) will be firm price i.e. not subject to variation, and years six (6) to ten (10) will be fixed price, subject to the price index / indices stated in the contract.

For operational reasons, expressions of interest will only be considered from economic operators based in member states of the European Union (EU).

An Industry Day is being held on January 19th, 2017 in Bristol UK to present the FISS strategy and plans for this requirement. Suppliers who are interested in attending the Industry Day are encouraged to submit their expression of interest to DESShipsComrcl-CSS-FISS-Group@mod.uk no later than January 12th 2017. Expressions of interest received after this time may be rejected owing to restrictions in numbers of attendees.

II.1.6)

Common procurement vocabulary (CPV)

50241000

II.1.7)

Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)

Lots
This contract is divided into lots: no

II.1.9)

Information about variants
Variants will be accepted: no

II.2)

Quantity or scope of the contract

II.2.1)

Total quantity or scope:
1. The Contract will be for ten (10) years with a mid-term Value for Money review. The estimated value ex VAT is between 150 000 and 200 000 GBP.

2. HMS PROTECTOR (formerly ‘MV Polar Bjorn’) was designed and built in 2001 and provides a UK sovereign presence in the British Antarctic Territory and their surrounding maritime areas. This is in order to meet the UK Treaty obligations under the Antarctic treaty system through inspections, hydrographical charting and support to scientific research during the Austral Summer. The Platform will also be required to transit to and from the UK and may be tasked to operate in the Tropics outside this period. The Platform basic details are as follows:

Length: 89 metres.

Beam: 18 metres.

Operating draft: 8.35 metres (max)/ 7.3 meters as Ice Breaker.

Displacement: 4 985 tonnes.

3. Survey Vessel Hydrographic Oceanographic (SVHO) HMS ECHO, HMS ENTERPRISE were designed and built in 2003 and deliver defence, global environmental data-gathering requirements and associated war roles. The Platforms' basic details are:

1.1.1 Length = 90.6 meters.

1.1.2 Beam = 18.6 meters.

1.1.3 Operating draft = 5.3 meters.

1.1.4 Displacement = 3 523 tonnes (3751 deep load).

4. Post contract award, the AAS arrangement will require the successful bidder to deliver a high level of reliability, availability and maintainability on a global basis in order to achieve the defined Platform Available Days (PAD). The Royal Navy operates a three-watch crew rotation system of both classes. The Platforms will be crewed by Royal Navy (RN) personnel, who will undertake certain basic maintenance.

Details for Ice Patrol Ship:

The PAD is likely to be in the order of 334 days per year.

Details for SVHO Echo & Enterprise:

The PAD is likely to be in the order of 334 days per year per Platform.

5. Post contract award, the main elements of the AAS requirement to be undertaken by the successful bidder are as follows:

a. Availability Management — Managing Class support and delivering PAD through defect rectification, safety management, special-to-type training, Class and MOD Naval Authority certification.

b. Safety and Environmental Management — Support to the Ship's Safety and Environmental Case, CSES and Naval Authority Key Hazard certification in accordance with DSA02-DMR — MOD Shipping Regulations for Safety and Environmental Protection. Potential Providers can access the Regulations at: http://www.bmtdsl.r.mil.uk/NAS/Default.aspx

Click on the link ‘Login to Library Only’ to see DSA02-Shipping Regulations.

c. Class Management — Responsibility for maintaining the Platform in Class (including Emergency Response) and undertaking the planned maintenance to achieve this.

d. Maintenance Management — Providing through-life maintenance support and associated management tools.

e. Supply Chain Management — Procurement and storage of corrective and maintenance spares, inventory management and distribution.

f. Design Management — Performance monitoring, configuration management, maintenance review and design support.

g. Capability Upgrade Management — Undertake potential capability upgrade investigations, design and integrate solutions as tasked by the Contracting authority.

h. Obsolescence Management — Identification, management and removal of obsolescence.

6. The successful bidder will be required to operate and maintain the on-board maintenance management system(s).

7. The successful bidder may be required to undertake other support activities as required by the Contracting authority.

8. The successful bidder may be required to have access to and operate the following Contracting authority IT applications:

a. Operational Defect (OPDEF) Management System (ODMS).

b. Hazard & Risk Management System (HARMS).

c. Unit Maintenance Management System (UMMS).

d. Asset Management Operating System (AMOS).

9. It is the Contracting authority's policy to only contract with companies operating and maintaining an Authority approved Quality Management System (QMS) which is demonstrated to meet the requirement. Potential Providers will be required to provide details of the QMS operated by them relating to both technical engineering management and project management business, both internally and externally through the supply chain. Potential Providers will be required to provide evidence of a valid ISO 9001:2008 certificate or equivalent from an accredited third party assessor (UKAS recognised) for themselves and, if appropriate, for their subcontractors, or achieve accreditation in time for Contract award. This certification must include an appropriate scope to meet the requirement.

10. This requirement demands that employees of the Potential Provider hold MoD Security Check Clearance (SC) in order to perform activities under any contract which may result from this DPQQ. Subcontractors working in these areas will either need to be SC cleared or escorted and supervised at all times by SC-cleared employees of the successful bidder. Non-UK Nationals working in these areas will need to be escorted and supervised by SC-cleared UK Nationals.

11. The vessels will be required to undertake military operations and the successful bidder will be subject to CONDO (Contractors On Deployed Operations) requirements.

12. The IPS is currently in class with Det Norske Veritas (DNV). The successful bidder will be required to maintain the IPS in class with DNV.

13. The SVHO are currently in class with Lloyds Register (LR). The successful bidder will be required to maintain the SVHO in class with LR.

Estimated Project Value.

Estimated value excluding VAT:
Range: between 150 000 000 and 200 000 000 GBP

II.2.2)

Information about options
Options: no

II.2.3)

Information about renewals
This contract is subject to renewal: no

II.3)

Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)

Conditions relating to the contract

III.1.1)

Deposits and guarantees required:
The Authority shall reserve the right to request a proportional Parent company guarantee or Bank Bond.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will follow delivery and acceptance of the goods, works or services.

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, and the aspects to which any protective marking applies or otherwise.

Additional contract conditions:

— TUPE obligations are a possibility. Industry currently undertakes the services.

— Contractors On Deployed Operations (CONDO) obligations will apply.

III.1.5)

Information about security clearance:

III.2)

Conditions for participation

III.2.1)

Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Declaration of good standing in the Dynamic Pre-Qualification Questionnaire.

III.2.2)

Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance
Two (2) years audited accounts (if available) or equivalent information, which will be sought through Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: The estimated average annual contract value is 15-20 000 000 GBP excl VAT.
If the estimated average annual contract value is greater than 40 % of the Potential Providers turnover, the Authority reserves the right to exclude them from being selected to tender except where the Potential Provider provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability. Such evidence may include:
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the Potential Provider is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the Potential Providers financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire and Guidance document.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire and Guidance document.

III.2.3)

Technical and/or professional capacity

III.2.4)

Information about reserved contracts

III.3)

Conditions specific to services contracts

III.3.1)

Information about a particular profession

III.3.2)

Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Negotiated

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: The basis of selecting candidates for the ITN stage will be the highest scoring Potential Providers at Dynamic Pre-Qualification Questionnaire stage, up to a maximum of six (6) Potential Providers that meet the minimum mark as stated in the DPQQ Guidance Instructions.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)

Information about electronic auction
An electronic auction has been used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority:
CSS/0122

IV.3.2)

Previous publication(s) concerning the same contract
no

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)

Time limit for receipt of tenders or requests to participate
31.5.2017 - 23:59

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)

Information about recurrence

VI.2)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.3)

Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

— Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. Potential suppliers are to also note that the MOD is currently in the process of changing its P2P system, with the final planned stage of the rollout expected in 2017. You can find details on the current P2P system at www.d2btrade.com. The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

— The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

— The price evaluation will be based on the total cost to MOD. Additional costs may include, but will not necessarily be limited to:

(1) Additional costs of purchasing stores in support of platform operation;

(2) Additional customs and revenue charges, for example if an overseas supplier is selected.

These costs will be articulated in the Invitation to Negotiate.

— The DPPQ Guidance Instructions Document is included as Supporting Documentation with this DPQQ. Potential Providers are advised to read through this carefully before commencing their DPQQ response.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 78362K54P5.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-201716-DCB-9362011.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Bristol
United Kingdom

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Date of dispatch of this notice:
6.1.2017