United Kingdom - Maidstone: Software package and information systems

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Contract award notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Internet address(es):

General address of the contracting authority: http://www.kcs4ps.co.uk/

I.2)

Type of the contracting authority
Regional or local authority

I.3)

Main activity
General public services

I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hertfordshire County Council
County Hall, Pegs Lane
SG13 8DQ Hertfordshire
United Kingdom

Hampshire County Council
The Castle, Winchester
SO23 8UJ Hampshire
United Kingdom

Milton Keynes Council
1 Saxon Gate East
MK9 3EJ Milton Keynes
United Kingdom

Oxfordshire County Council
County Hall, New Road
OX1 1ND Oxford
United Kingdom

Suffolk County Council
Endeavour House, 8 Russell Road
IP1 2BX Ipswich
United Kingdom

West Sussex County Council
County Hall, West Street
PO19 1RQ Chichester
United Kingdom

Dorset County Council
County Hall, Colliton Park
DT1 1XJ Dorset
United Kingdom

Kent County Council (via KCS Professional Services)
1 Abbey Wood Road
ME19 4YT Kings Hill
United Kingdom

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract
Software Products & Associated Services.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UK

II.1.3)

Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement

II.1.4)

Short description of the contract or purchase(s)
Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of circa GBP 1bn on goods and services and a population of 1.5m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of GBP 600 million and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS Professional Services, is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. The Central Buying Consortium (CBC) is a group of County, Borough and City Councils. The purpose of which is to improve the effectiveness, by co-ordination, of local authority purchasing with the object of effecting savings in public expenditure for the benefit of its members. CBC procures approximately GBP 750m goods and services per annum. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, Kent County Council via KCS Professional Services has created a Framework Agreement (the Agreement) for the supply and delivery of Software Products & Associated Services. The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.

II.1.5)

Common procurement vocabulary (CPV)

48000000, 48100000, 48200000, 48213000, 48214000, 48217000, 48218000, 48219000, 48223000, 48300000, 48400000, 48500000, 48600000, 48700000

II.1.6)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no

II.2)

Total final value of contract(s)

II.2.1)

Total final value of contract(s)
Excluding VAT

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Open

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of
1. Lot 1 — Price. Weighting 45
2. Lot 1 — Quality of Service / Added Value. Weighting 55
3. Lot 2 — Price. Weighting 45
4. Lot 2 — Quality of Service / Added Value. Weighting 55
5. Lot 3 — Price. Weighting 45
6. Lot 3 — Quality of Service / Added Value. Weighting 55

IV.2.2)

Information about electronic auction
An electronic auction has been used: no

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority
Y17003

IV.3.2)

Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2016/S 118-210460 of 21.6.2016

Section V: Award of contract

Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Bytes Software Services Limited
Bytes House, Randells Way
KT22 7TW Leatherhead
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Phoenix Software Limited
Blenheim House, York Road
YO42 1NS Pocklington
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Comparex UK Limited
16 Northumberland Avenue
WC2N 5AP London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Softcat PLC
Fieldhouse Lane, Marlow
SL7 1LW Buckinghamshire
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Insight Direct UK Limited
Technology Building, Insight Campus, Terry Street
S9 2BU Sheffield
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Civica Services Limited
2 Burston Road
SW15 6AR London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 1 - Lot title: Microsoft

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Software Box Limited
East Moor House, Green Park Business Centre, Goose Lane, Sutton on the Forest
YO61 1ET York
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Bytes Software Services Limited
Bytes House, Randalls Way
KT22 7TW Leatherhead
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Softcat PLC
Fieldhouse Lane, Marlow
SL7 1LW Buckinghamshire
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Comparex UK Limited
16 Northumberland Avenue
WC2N 5AP London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Phoenix Software Limited
Blenheim House, York Road
YO42 1NS Pocklington
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Civica Software Limited
2 Burston Road
SW15 6AR London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Agilisys Limited
26-28 Hammersmith Grove, Hammersmith
W6 7AW London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Insight Direct UK Limited
Technology Building, Insight Campus, Terry Street
S9 2BU Shefield
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 2 - Lot title: Security

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 9
Number of offers received by electronic means: 9

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Software Box Limited
East Moor House, Green Park Business Centre, Goose Lane, Sutton on the Forest
YO61 1ET York
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Bytes Software Services Limited
Bytes House, Randalls Way
KT22 7TW Leatherhead
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Phoenix Software Limited
Blenheim House, York Road
YO42 1NS Pocklington
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Comparex UK Limited
16 Northumberland Avenue
WC2N 5AP London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Softcat PLC
Fieldhouse Lane, Marlow
SL7 1LW Buckinghamshire
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Civica Services Limited
2 Burston Road
SW15 6AR London
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Insight Direct UK Limited
Technology Building, Insight Campus, Terry Street
S9 2BU Sheffield
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting
Contract No: Y17003 Lot No: 3 - Lot title: Commercial Off The Shelf

V.1)

Date of contract award decision:
12.10.2016

V.2)

Information about offers
Number of offers received: 7
Number of offers received by electronic means: 7

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Software Box Limited
East Moor House, Green PArk Business Centre, Goose Lane, Sutton on the Forest
YO61 1ET York
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 0 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 0

V.5)

Information about subcontracting

Section VI: Complementary information

VI.1)

Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no

VI.2)

Additional information:
The estimate value of expenditure via this Agreement is between GBP 0 and GBP 50 000 000 (GBP) dependent on take up. This is multi supplier Framework Agreement that offers no guarantee of purchase.

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Date of dispatch of this notice:
5.12.2016