United Kingdom - Swindon: Repair and maintenance services

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Summary

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Threshold: 
OJEU
Main activities: 
General public services
NUTS Code: 
Type: 
Contract notice
Type of contract: 
WORKS
CPV Code: 
Award criteria: 
The most economic tender
Published: 
Thursday, December 1, 2016
Tender ID: 
2016/S 232-422375

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
Swindon Borough Council
UK
Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact person: Steve Wilmot
Telephone: +44 1793463439
E-mail: swilmot@swindon.gov.uk
NUTS code: UKK14

Internet address(es):

Main address: www.swindon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

I.2)

Joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)

Type of the contracting authority
Regional or local agency/office

I.5)

Main activity
General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

Vacant Property Repairs and other Minor Works to Swindon Borough Council Housing Stock.

Reference number: PG00037

II.1.2)

Main CPV code
50000000

II.1.3)

Type of contract
Works

II.1.4)

Short description:

Provide maintenance, repair and improvement of vacant properties to Swindon Borough Council's housing stock, to include:

— Vacant Property repairs up to an individual value of 5 000 GBP.

— Major Capital Repairs to Vacant Properties including refurbishment work to kitchens/bathrooms, full rewiring.

— Minor work to support annual fire safety work programme.

— Reinstatement work following major incident to Housing and Capital buildings.

— Mutual Exchange to swap tenant homes safely by carrying out compliance checks.

— Vacant Garages repairs on demand.

The contract is for an initial period of 3 years with option to extend for 2x24 month periods (total of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

The contract is split into 3 lots:

Lot 1: north area.

Lot 2: south area.

Lot 3: both north and south areas.

All tender documents are available in the attachments section via the link: www.supplyingthesouthwest.org.uk Ref: DN227244.

II.1.5)

Estimated total value
Value excluding VAT: 14 000 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 is for works to north area.

Lot 2 is for works to south area.

Lot 3 is for works in both north and south areas.

II.2)

Description

II.2.1)

Title:

Work in north area

Lot No: 1

II.2.2)

Additional CPV code(s)
50000000
44000000
44100000
44110000
44111000
44111300
44111400
44111700
44112200
44112230
44163000
44200000
44212310
44212315
44212317
44220000
44221000
44221100
44221110
44221111
44221120
44221200
44221210
44221211
44221212
44221213
44221220
44221240
44221500
44230000
44400000
44410000
44411000
44411100
44411200
44411300
44411400
44411700
44411710
44411740
44411750
44422000
44520000
44521100
44521110
44600000
44610000
44620000
44621000
44621100
44621112
44621200
44621210
44621220
44800000
44810000
44812400
44830000
45000000
45100000
45211000
45211300
45211310
45215500
45261310
45261910
45261920
45262000
45262100
45262321
45262340
45262690
45311100
45311200
45324000
45330000
45410000
45421000
45421100
45421110
45421111
45421112
45421120
45421130
45421131
45421132
45421151
45422100
45430000
45431000
45432000
45432200
45440000
45443000
45450000
45451000
45452000
45453000
44621110
45261320

II.2.3)

Place of performance
NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)

Description of the procurement:

The Council have on average 600 — 900 vacant properties on an annual basis which need to be maintained to the Council's re let standard to ensure the loss of the weekly rental income is kept to a minimum.

This contract is to provide maintenance, repair and improvement of vacant properties within Swindon Borough Council's housing stock to meet its repairing obligations as a landlord.

The scope of the contract will include:

— Vacant Property repairs up to an individual order value of 5 000 GBP.

— Major Capital Repairs to Vacant Properties including refurbishment works to kitchens and bathrooms, full rewiring etc.

— Minor works to support the annual fire safety works programme.

— Reinstatement works following any major incident to Housing and Capital buildings.

— Mutual Exchange to swap tenant homes safely by carrying out compliance checks.

— Vacant Garages repairs carried out upon demand.

This lot relates to north area and will cover between 300 and 450 ad hoc vacant property repairs, approximately 175 ad hoc vacant garage repairs and ad hoc minor works.

The contract is for an initial period of three years with an option to extend for a further two 24 month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN227244.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Project management / Weighting: 6 %
Quality criterion - Name: Completing repairs on time / Weighting: 8 %
Quality criterion - Name: Reporting of KPIs / Weighting: 4 %
Quality criterion - Name: Quality assurance procedures / Weighting: 6 %
Quality criterion - Name: Provision of welfare facilities / Weighting: 4 %
Quality criterion - Name: Working in occupied properties / Weighting: 2 %
Price - Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 7 000 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

The contract is for an initial period of three years with an option to extend for a further two 24 month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Work in south area

Lot No: 2

II.2.2)

Additional CPV code(s)
50000000
44000000
44100000
44110000
44111000
44111300
44111400
44111700
44112200
44112230
44163000
44200000
44212310
44212315
44212317
44220000
44221000
44221100
44221110
44221111
44221120
44221200
44221210
44221211
44221212
44221213
44221220
44221240
44221500
44230000
44400000
44410000
44411000
44411100
44411200
44411300
44411400
44411700
44411710
44411740
44411750
44422000
44520000
44521100
44521110
44600000
44610000
44621000
44621100
44621110
44621112
44621200
44621210
44621220
44800000
44810000
44812400
44830000
45000000
45100000
45211000
45211300
45211310
45215500
45261310
45261320
45261910
45261920
45262000
45262100
45262340
45262690
45311100
45311200
45324000
45330000
45410000
45421000
45421100
45421110
45421111
45421112
45421120
45421130
45421131
45421132
45421151
45422100
45430000
45431000
45432000
45432200
45440000
45443000
45450000
45451000
45452000
45453000
44620000
45262321

II.2.3)

Place of performance
NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)

Description of the procurement:

The Council have on average 600 — 900 vacant properties on an annual basis which need to be maintained to the Council's re let standard to ensure the loss of the weekly rental income is kept to a minimum.

This contract is to provide maintenance, repair and improvement of vacant properties within Swindon Borough Council's housing stock to meet its repairing obligations as a landlord.

The scope of the contract will include:

— Vacant Property repairs up to an individual order value of 5 000 GBP

— Major Capital Repairs to Vacant Properties including refurbishment works to kitchens and bathrooms, full rewiring etc.

— Minor works to support the annual fire safety works programme.

— Reinstatement works following any major incident to Housing and Capital buildings.

— Mutual Exchange to swap tenant homes safely by carrying out compliance checks.

— Vacant Garages repairs carried out upon demand.

This lot relates to south area and will cover between 300 and 450 ad hoc vacant property repairs, approximately 175 ad hoc vacant garage repairs and ad hoc minor works.

The contract is for an initial period of three years with an option to extend for a further 2 24-month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN227244.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Project management / Weighting: 6 %
Quality criterion - Name: Completing repairs on time / Weighting: 8 %
Quality criterion - Name: Reporting of KPIs / Weighting: 4 %
Quality criterion - Name: Quality assurance procedures / Weighting: 6 %
Quality criterion - Name: Provision of welfare facilities / Weighting: 4 %
Quality criterion - Name: Working in occupied properties / Weighting: 2 %
Cost criterion - Name: Price / Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 7 000 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

The contract is for an initial period of three years with an option to extend for a further 2 24-month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

II.2)

Description

II.2.1)

Title:

Work in both north and south areas

Lot No: 3

II.2.2)

Additional CPV code(s)
50000000
44000000
44100000
44110000
44111000
44111300
44111400
44111700
44112200
44112230
44163000
44200000
44212310
44212315
44212317
44220000
44221000
44221100
44221110
44221111
44221120
44221200
44221210
44221211
44221212
44221213
44221220
44221240
44221500
44230000
44400000
44410000
44411000
44411100
44411200
44411300
44411400
44411700
44411710
44411740
44411750
44422000
44520000
44521100
44521110
44600000
44610000
44621000
44621100
44621110
44621112
44621200
44621210
44621220
44800000
44810000
44812400
44830000
45000000
45100000
45211000
45211300
45211310
45215500
45261310
45261320
45261910
45261920
45262000
45262100
45262321
45262340
45262690
45311100
45311200
45324000
45330000
45410000
45421000
45421100
45421110
45421111
45421112
45421120
45421130
45421131
45421132
45421151
45422100
45430000
45431000
45432000
45432200
45440000
45443000
45450000
45451000
45452000
45453000
44620000

II.2.3)

Place of performance
NUTS code: UKK14
Main site or place of performance:

Swindon.

II.2.4)

Description of the procurement:

The Council have on average 600 — 900 vacant properties on an annual basis which need to be maintained to the Council's re let standard to ensure the loss of the weekly rental income is kept to a minimum.

This contract is to provide maintenance, repair and improvement of vacant properties within Swindon Borough Council's housing stock to meet its repairing obligations as a landlord.

The scope of the contract will include:

— Vacant Property repairs up to an individual order value of 5 000 GBP.

— Major Capital Repairs to Vacant Properties including refurbishment works to kitchens and bathrooms, full rewiring etc.

— Minor works to support the annual fire safety works programme.

— Reinstatement works following any major incident to Housing and Capital buildings.

— Mutual Exchange to swap tenant homes safely by carrying out compliance checks.

— Vacant Garages repairs carried out upon demand.

This lot relates to both the north south area and will cover between 600 and 900 ad hoc vacant property repairs, approximately 350 ad hoc vacant garage repairs and ad hoc minor works.

The contract is for an initial period of three years with an option to extend for a further two 24 month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

All tender documents are available in the attachments section on the tender advert on the South West Portal available on the link below:

www.supplyingthesouthwest.org.uk

Contract ID: DN227244.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Project management / Weighting: 6 %
Quality criterion - Name: Completing repairs on time / Weighting: 8 %
Quality criterion - Name: Reporting of KPIs / Weighting: 4 %
Quality criterion - Name: Quality assurance procedures / Weighting: 6 %
Quality criterion - Name: Provision of welfare facilities / Weighting: 4 %
Quality criterion - Name: Working in occupied properties / Weighting: 2 %
Cost criterion - Name: Price / Weighting: 70

II.2.6)

Estimated value
Value excluding VAT: 14 000 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: no

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

The contract is for an initial period of three years with an option to extend for a further 2 24 month periods (total period of 7 years) subject to satisfactory contract performance, achieving KPIs, demand and budget availability.

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)

Economic and financial standing
Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability
Selection criteria as stated in the procurement documents

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions:

All criteria that are stated within the tender documents to become the Preferred Bidder.

III.2.3)

Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 09/01/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

IV.2.7)

Conditions for opening of tenders
Date: 10/01/2017
Local time: 10:00

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: no

VI.2)

Information about electronic workflows

VI.3)

Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=227433461

GO Reference: GO-20161129-PRO-9168871.

VI.4)

Procedures for review

VI.4.1)

Review body
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.4.2)

Body responsible for mediation procedures
Swindon Borough Council
Swindon
United Kingdom

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained
Swindon Borough Council
Euclid Street
Swindon
SN2 2JH
United Kingdom

VI.5)

Date of dispatch of this notice:
29/11/2016