United Kingdom - Livingston: Plumbing and heating materials

Watch this tender

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Contact person: Sadie Trivett
Telephone: +44 1506281814
E-mail: CPU@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM28

Internet address(es):

Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.2)

Joint procurement

I.3)

Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)

Type of the contracting authority
Regional or local authority

I.5)

Main activity
General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title:

CC6162 Plumbing, Gas spares, Central Heating Materials - supply of.

Reference number: CC6162

II.1.2)

Main CPV code
44115200

II.1.3)

Type of contract
Supplies

II.1.4)

Short description:

The contract contains 3 lots. Lot 1 plumbing contains 7 sub-lots i.e. cast iron, pipe, sanitary, sink tops taps, showers/accessories, water storage, sundries. Lot 2 Gas spares, Lot 3 Central Heating Where deemed best value each lot /sub-lot will be awarded to sole supply

Lot 2 includes branded materials to comply with Gas spares H&S legislation.

Lot 3 has mandatory conditions and financial penalties

KPIs and Community Benefits (CBs) form part of the award per lot, focus is on work placement, training, and community engagement to improve the social and environmental wellbeing of the community. CBs will be proportionate to the contract value per award

Tenderers will be evaluated and awarded on the most economical advantageous tender based on price 70%, rebates 10%, quality 15%, and workforce matters 5%. Tenderers must meet a number of mandatory requirements, as detailed in the tender. Prices will be fixed for 12 month periods throughout the contract term, T&Cs refer, details in the tender.

II.1.5)

Estimated total value
Value excluding VAT: 8 500 000.00 GBP

II.1.6)

Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Each lot will be evaluated independently. Tenderers can submit bids for one are multiple lots.

II.2)

Description

II.2.1)

Title:

Lot 1.6 Plumbing Materials — Water Storage

Lot No: 6

II.2.2)

Additional CPV code(s)
39715100
44115210

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.6 water storage includes tanks and tank lids and various other products as detailed in the tender.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 1 000 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot / lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within one month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.7 Plumbing Materials — Sundries

Lot No: 7

II.2.2)

Additional CPV code(s)
44532000
44532200
44410000
19520000

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.7 includes but is not limited to washers, fittings such as sundries used for plumbing and central heating as detailed in the tender.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 105 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.1 Plumbing Materials — Cast Iron

Lot No: 1

II.2.2)

Additional CPV code(s)
44470000

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Lot 1.1 Cast Iron includes a range of cast iron materials e.g. timer saver soil materials, holdfast materials, rainwater materials and galvanised materials and various others. Where applicable samples may be required to ensure compatibility with current products. Brand names have been removed for tendering purposes, however if brand names are found these are for information only and ‘or equivalent’ shall apply.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 189 376.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority may extend this contract up to 24 months in total.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive and planned service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.2 Plumbing Materials — Pipe (Plastic)

Lot No: 2

II.2.2)

Additional CPV code(s)
44115210

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.2 Pipe (Plastic) includes but is not limited to plastic pipe and fittings, insulation, below ground pipe and fittings. Where applicable samples may be required to ensure compatibility with current products.. Brand names have been removed for tendering purposes, however if brand names are found these are for information only and ‘or equivalent’ shall apply.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 50 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

Emergency contact and mobile numbers are required to cover public holidays.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.3 Plumbing Materials — Sanitary Ware

Lot No: 3

II.2.2)

Additional CPV code(s)
44411000

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.3 contains baths, basins and various other sanitary ware. Products must include a shelf life for longevity and best value to the Authority. Products must be compatible with the products listed in the commercial envelope, therefore samples may be requested to ensure compatibility with current products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 564 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

Emergency contact and mobile numbers are required to cover public holidays.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.4 Plumbing Materials -Sinks, Tops and Taps

Lot No: 4

II.2.2)

Additional CPV code(s)
44411300
42131400
42130000

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.4 consists of but is not limited to kitchen sinks, basins, taps -various types, bathroom -kitchen fittings and various other products.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 135 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 1.5 Plumbing Materials — Showers and Accessories

Lot No: 5

II.2.2)

Additional CPV code(s)
44411400
44115810

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

Lot 1.5 includes but is not limited to showers, shower screens and various products as included in the tender.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 1 000 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 2 — Gas Spares

Lot No: 8

II.2.2)

Additional CPV code(s)
09120000
44620000
44621112
44621111

II.2.3)

Place of performance
NUTS code: UKM28

II.2.4)

Description of the procurement:

Lot 2 gas spares parts includes branded materials which must comply with Gas Heating Health and Safety legislation, as detailed in the tender. Delivery of these materials is paramount where an emergency situation has been confirmed in the order, therefore strict stock requirements are critical to the award.

Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 3 340 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

II.2)

Description

II.2.1)

Title:

Lot 3 — Central Heating Materials

Lot No: 9

II.2.2)

Additional CPV code(s)
44620000
44621110
44600000
31711400
42131000
42131110
44111500
39715210
44163230
44167100
44115200

II.2.3)

Place of performance
NUTS code: UKM28
Main site or place of performance:

Kirkton Service Centre and tenants properties within the West Lothian Region.

II.2.4)

Description of the procurement:

Lot 3 includes financial penalties for non/late/ part delivery of central heating kits which vary from order to order.

Delivery is time critical to meet the central heating programme with strict stock requirements. Bulk orders (258-360 est. boilers) will be manufactured/delivered no later than end March 17. Each lot will be evaluated independently. Tenderers may bid for 1 or multiple lots. Brand names have been removed, if branded products are mentioned these are ‘or equivalent’.

II.2.5)

Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Rebates / Weighting: 10
Quality criterion - Name: Quality / Weighting: 15
Quality criterion - Name: Workforce Matters / Weighting: 5
Price - Weighting: 80

II.2.6)

Estimated value
Value excluding VAT: 3 092 000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract includes up to an additional 24 months extension.

II.2.10)

Information about variants
Variants will be accepted: no

II.2.11)

Information about options
Options: yes
Description of options:

Spend data included is based on 12 months spend and is classed as core spend. The Authority may market test/Benchmark non-core spend, as needed, and to ensure best value is provided throughout the term of the contract. Where best value is achieved the non-core products may be added to the contract and classed as core, thereafter prices for this non-core product will be fixed as per the terms and conditions.

Rebates agreed will be based on total spend excluding VAT. For the avoidance of doubt, total spend includes all spend with the supplier each lot/lots, throughout this contract i.e. core and non-core. Rebates shall be paid by the supplier following each 12 month period, throughout the life of the contract, including any extensions. Payments will be agreed and made within 1 month following a payment request from the Authority.

II.2.12)

Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)

Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

Due to reactive service requirements, tenderers must meet a number of mandatory requirements, as detailed in the tender.

Tenders must be submitted no later than the time specified in the tender. Tenders will only be accepted when submitted via PCS Tender.

Questions pertaining to this tender must only be asked via the PCS Tender message facility, and within the timescale listed in PCS.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

List and brief description of conditions:

With Reference to ESPD 4A.1; If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)

Economic and financial standing
List and brief description of selection criteria:

With Reference to ESPD question 4B.5; it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

With reference to ESPD question 4B.5.

Employers (compulsory) Liability Insurance = 10 000 000 GBP.

Public / Products Liability Insurance = 5 000 000 GBP.

Valid Motor Vehicle Insurance.

http://www.hse.gov.uk/pubns/hse40.pdf

Minimum level(s) of standards possibly required:

With reference to ESPD 4B.6; Tenderers with a score of 3 or above on the Key Note system will be deemed to have evidenced satisfactory financial stability. Please note that 3- (minus) will not be considered as having met this criteria.

West Lothian Council will use the Key Note company reporting system to assess the financial stability of tenderers. Tenderers with a risk score of 3 (average risk of failure) or above on the system will be deemed to have evidenced satisfactory financial stability. Please note that 3- (minus) will not be considered as having met this criteria. If a tenderer has a risk score of 1 or 2, the tenderer may be required to submit their last 3 years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Key Note or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on providing 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own credit score in advance of submitting their tender. If following this review tenderers consider that the credit score does not reflect their current financial status, details of this should be able to be provided, complete with evidence of a good high street credit rating from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderers financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a parent company guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

III.1.3)

Technical and professional ability
List and brief description of selection criteria:

Provide up to 3 examples of how you manage reactive services of a similar nature and size to this Authority, include:

Staff available and their experience?

How you deal with critical delivery management?

How you ensure best value by managing new technology and Core and non-core spend?

How you limit ad hoc / maverick spend?

III.1.5)

Information about reserved contracts

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions:

KPIs to be agreed.

Pre-planned delivery 100 % Central Heating kits (kits may vary from order to order) Financial penalties will apply for late or incomplete deliveries, penalty charges will be paid in full no later than the following calendar month. Faulty goods may be classed as an incomplete delivery.

Stock holding and delivery will be available with a max. 45 minutes travel time to the required site.

Emergency delivery for core — 1 hour delivery to site.

Spend data reported monthly, including line item detail, identifying core and non-core spend.

Documents include CC6162, line item, purchase order no, stores commodity code, site address, purchase order details as requested.

Rejected goods replaced same day, if faulty or delivered incorrectly.

Flexibility on central heating kits, 4 complete kits being held in stock at all times.

Emergency mobile (365 days) including public holidays.

Dedicated Contract Manager of a senior status and sales person.

III.2.3)

Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure
Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)

Information about electronic auction

IV.1.8)

Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 184-333599

IV.2.2)

Time limit for receipt of tenders or requests to participate
Date: 05/01/2017
Local time: 12:00

IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)

Languages in which tenders or requests to participate may be submitted:
English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders
Date: 05/01/2017
Local time: 12:00
Place:

West Lothian Civic Centre.

Information about authorised persons and opening procedure:

Sadie Trivett -Senior Procurement Specialist.

Section VI: Complementary information

VI.1)

Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is estimated that the contract will be re-tendered in 5 years from contract commencement date, if the 24 months extensions are used.

VI.2)

Information about electronic workflows

VI.3)

Additional information:

With reference to ESPD question 2B; All information to be complete using information for company director, using home address.

With reference to ESPD question 4D; Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to http://www.westlothian.gov.uk/article/11428/changes-to-Public-Procurement-Rules.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 5931. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

This is for a supply.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

West Lothian Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the contractor, and its supply chain, will be required to support the authority’s social objectives relating to participation in skills development, training and employment initiatives and other added value contributions. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.

Community Benefits will not be evaluated but will form part of the award. Community benefits will be proportionate to the contract and contract value. Further details are included in the tender document. For further procurement information visit the link below.

http://www.westlothian.gov.uk/article/Doing-Business-with-the-council

(SC Ref: 466997)

VI.4)

Procedures for review

VI.4.1)

Review body
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
E-mail: cpu@westlothian.gov.uk
Fax: +44 1506281325

Internet address:http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

VI.4.2)

Body responsible for mediation procedures

VI.4.3)

Review procedure

VI.4.4)

Service from which information about the review procedure may be obtained

VI.5)

Date of dispatch of this notice:
25/11/2016