United Kingdom - Edinburgh: Cleaning and sanitation services in urban or rural areas, and related services

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Summary

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Threshold: 
OJEU
Main activities: 
General public services
Type: 
Contract award notice
Type of contract: 
SERVICES
Award criteria: 
The most economic tender
Published: 
Thursday, October 20, 2016
Tender ID: 
2016/S 203-367805

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Services
For the attention of: Paul Bell
EH8 8BG Edinburgh
United Kingdom
Telephone: +44 1315294569
E-mail: paul.bell@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2)

Type of the contracting authority
Regional or local authority

I.3)

Main activity
General public services

I.4)

Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract
Framework for a Communal Stair Cleaning Service.

II.1.2)

Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)

Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement

II.1.4)

Short description of the contract or purchase(s)
The City of Edinburgh Council has commissioned a suitably qualified and experienced contractor for the provision of communal stair and open access deck cleaning services, to service 2855 in no. (the number of properties may fluctuate) occupied Council and Private domestic Buildings within the boundaries of the City of Edinburgh Council.

The framework is to start on 1 November 2016 and will continue for a period of 2 years, with an option to extend up to a further period of 2 years ending no later than 31.10.2020.

The award criteria are based on a value for money ratio of 60 % Price and 40 % Quality.

Contractors should be aware that being appointed to the Framework is no guarantee of some or any work and that the Council has applied the following methodology to all orders placed:

The contractor ranked 1st within the Framework (offering best value considering cost and quality determined at award stage) will be offered the business in the first instance throughout the Framework Contract period.

If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on.

This arrangement is required to drive best value whilst ensuring business continuity.

On instruction from a designated Officer from the City of Edinburgh Council the contractor shall carry out:

— ‘Standard’ weekly cleans to Council property as detailed within the Service Specification;

— ‘Standard’ fortnightly cleans to Private property as detailed within the Service Specification;

— ‘Special’ one-off cleans on an as-and-when required basis;

— Demonstrate a responsive and flexible approach to work and response times as detailed within the Service Specification;

— Emergency or Specialised cleaning arranged on an as and when basis;

— Emergency assistance to other Council Services during periods of severe weather conditions.

II.1.5)

Common procurement vocabulary (CPV)

90600000

II.1.6)

Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes

II.2)

Total final value of contract(s)

II.2.1)

Total final value of contract(s)
Value: 2 868 548 GBP
Excluding VAT

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure
Restricted

IV.2)

Award criteria

IV.2.1)

Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 60
2. Quality. Weighting 40

IV.2.2)

Information about electronic auction

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority
CT9761

IV.3.2)

Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2016/S 044-072657 of 3.3.2016

Section V: Award of contract

Contract No: CT9761 Lot title: The Supply of Communal Stair Cleaning Services

V.1)

Date of contract award decision:
17.10.2016

V.2)

Information about offers
Number of offers received: 8

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Iss Uk Ltd
6260 Bishops Court, Solihull Parkway, Birmingham Business Business Park
B37 7YB Birmingham
United Kingdom
Internet address: www.uk.issworld.com

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 717 137 GBP
Excluding VAT
Total final value of the contract:
Value: 717 137 GBP
Excluding VAT
If annual or monthly value:
Number of years: 4

V.5)

Information about subcontracting
Contract No: CT9761 Lot title: The Supply of Communal Stair Cleaning Services

V.1)

Date of contract award decision:
17.10.2016

V.2)

Information about offers
Number of offers received: 8

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Allander Security Limited
136 Strathmore Road
G22 7DW Glasgow
United Kingdom

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 717 137 GBP
Excluding VAT

V.5)

Information about subcontracting
Contract No: CT9761 Lot title: The Supply of Communal Stair Cleaning Services

V.1)

Date of contract award decision:
17.10.2016

V.2)

Information about offers
Number of offers received: 8

V.3)

Name and address of economic operator in favour of whom the contract award decision has been taken

Sercon Support Services
Kent House, 21 Whittle Place, South Newmoor Industrial Estate
KA11 4HR Irvine
United Kingdom
Internet address: www.serconltd.co.uk

V.4)

Information on value of contract
Initial estimated total value of the contract:
Value: 717 737 GBP
Excluding VAT
Total final value of the contract:
Excluding VAT
If annual or monthly value:
Number of years: 4

V.5)

Information about subcontracting

Section VI: Complementary information

VI.1)

Information about European Union funds

VI.2)

Additional information:
(SC Ref:467322).

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

VI.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the Standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Date of dispatch of this notice:
18.10.2016