Denmark-Copenhagen: Assistance to the EEA in setting up and coordinating Copernicus 'in situ' component

Organisation text: 
European Environment Agency (EEA)
Main activities: 
NUTS Code: 
Notice for additional information, information on incomplete procedure or corrigendum
Type of contract: 
Service contract
Bid type: 
Global tender
Awarding procedure: 
Restricted procedure
Award criteria: 
Not specified
Saturday, May 16, 2015
Wednesday, February 7, 2018 - 00:00
Tender cycle: 
Tender ID: 
2015/S 94-167844

Section I: Contracting authority

  • I.1) Name, addresses and contact point(s):

    European Environment Agency (EEA) , attention: Mrs Bitten Serena , Kongens Nytorv 6 , 1050 Copenhagen K , DENMARK. Tel. +45 33367138 . Fax +45 33367199 . E-mail:

    Internet address(es):

    General address of the contracting authority:

    Electronic access to information:

    Further information can be obtained from:

    The abovementioned contact point(s).

    Specifications and additional documents can be obtained from:

    The abovementioned contact point(s).

    Applications must be sent to:

    The abovementioned contact point(s).

  • I.2) Type of the contracting authority:

    European institution/agency or international organisation.

  • I.3) Main activity:


  • I.4) Contract award on behalf of other contracting authorities:

    The contracting authority is purchasing on behalf of other contracting authorities: no.

Section II: Object of the call for expressions of interest

  • II.1) Title attributed to the call for expressions of interest:

    Assistance to the EEA in setting up and coordinating Copernicus 'in situ' component.

  • II.2) Type of contract and location of works, place of delivery or of performance:


    Service category No 27: Other services.

    Main site or location of works, place of delivery or of performance:

    Place of performance will be specified in the tender documents for each service contract (e.g. contractor's own premises, EEA's premises, or other locations).

  • II.3) Description of the field or fields covered by the call for expressions of interest:

    The EEA plays a key role in the operation of the Copernicus services, in particular in the technical coordination and implementation of the pan-European and local component of the Copernicus land monitoring service, and the Copernicus 'in situ' component. A delegation agreement between the EEA and the European Union on Copernicus land monitoring service and cross-cutting Copernicus 'in situ' coordination activities was signed on 1.12.2014. This delegation agreement addresses the following main tasks in Copernicus 'in situ' component:

    1. establishing and maintaining an overview of the state of play of 'in situ' data for Copernicus services;

    2. operational provision of cross-cutting 'in situ' data including access to reference data for Copernicus services;

    3. managing partnerships with data providers to improve access and use conditions of 'in situ' data for Copernicus services;

    4. supporting the European Commission and Copernicus service providers/entrusted entities when seeking for solutions for providing 'in situ' data needed.

    Due to complexity of Copernicus 'in situ' component and in order to ensure timely and efficient accomplishment of the above listed tasks the EEA is calling on its institutional network Eionet for assistance. The EEA intends to create a task force of 3 to 5 experts, to be selected from the pool of expertise available through the Eionet network, to assist EEA with the work on Copernicus 'in situ' coordination.

    The specific tasks of the members in the Eionet Copernicus 'in situ' task force will be directly linked to the annual Copernicus work programmes. The annual work programmes are prepared by the European Commission (EC) in consultation with the Member States, i.e. the Copernicus user forum and the Copernicus Committee. The annual work programmes for 2014 and 2015 are already approved. The annual work programme for 2016 is planned to be approved in September 2015.

    For the first year of operations, it is expected that the task force will have a considerable task volume. The annual work programme for 2014 and 2015 for cross-cutting Copernicus 'in situ' coordination foresees a number of specific tasks. The most critical tasks to implement are:

    1. to review and update 'in situ' data requirements of the 4 Copernicus services (land monitoring, emergency management, atmosphere environment monitoring and marine environment monitoring);

    2. to establish first inventories of the 'in situ' data required by climate and security services (in definition phase);

    3. to support the EEA in organising workshops and other 'in situ' relevant events at the EEA and the EC (e.g. 'in situ' workshop with Copernicus services in autumn 2015);

    4. to establish and/or continue dialogue with European thematic coordination networks aiming at specifying and formalising if needed their role in the thematic coordination of 'in situ' data in cases where cross-cutting needs are identified;

    5. to initiate negotiations with the national data providers aiming at getting their commitment for free-of-charge provision of their data for Copernicus needs;

    6. to contribute with the Copernicus 'in situ' component to the global Earth observation system of systems (GEOSS).

    The results from the tasks 1 and 2 shall feed into a workshop, bringing together the following group of stakeholders:

    — Copernicus service operators,

    — 'in situ' data providers (national, regional, European, international),

    — relevant Eionet stakeholders, and

    — the European Commission.

    The overall objectives of the workshop should be:

    1. to identify and agree with Copernicus service stakeholders on the areas (data themes) for which specific action is needed to facilitate access to 'in situ' data for the Copernicus services;

    2. to prioritise the actions for service cross-cutting 'in situ' data coordination, and to establish a roadmap for further implementation of the Copernicus 'in situ' component.

    The work on tasks 4 and 5 shall be organised along the lines set out by the conclusions from the workshop under point 3 above. However, some dedicated actions under these points may be addressed earlier, in case it can build upon prior established contacts.

    Results of the work shall be reflected in various reports: state of play of requirements, state of play of available datasets, roadmap for 'in situ' coordination activities, data sharing agreements.

    For the purpose of the proper implementation of the tasks listed above, it is required that applicants:

    — are available to work full or part time in their home countries and, if needed, at EEA's premises, including intensive travelling to EEA, EC and Copernicus service operators,

    — have very good knowledge of written and spoken English.

  • II.4) Information about lots:

    This call for expressions of interest is divided into lots: no.

  • II.5) Information about subcontracting:

    The subcontracting is accepted: no.

  • II.6) Common procurement vocabulary (CPV):


  • II.7) Additional Information:

    All tender documents and any additional information are available for consultation and download from the EEA's external website at the following address:

Section III: Legal, economic, financial and technical information

Section IV: Procedure

  • IV.1) Type of procedure:


  • IV.2) Grounds for exclusion:

    Applicants shall be excluded from participating in a contract if:

    (a) they are bankrupt, being wound up or have suspended business activities, their affairs are being administered by the court, they have entered into an arrangement with creditors or similar measures or are the subject of any proceedings of that nature, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

    (b) they have been convicted of an offence concerning their professional conduct by a judgment which is not open to appeal;

    (c) they have been guilty of grave professional misconduct;

    (d) they have not fulfilled obligations relating to the payment of social security contributions or taxes;

    (e) they are guilty of serious misrepresentation in supplying the information required by the authorising department;

    (f) other: they have been the subject of the administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in the procurement procedure or failing to supply information, or being declared to be in serious breach of their obligation under contract covered by the budget.

  • IV.3) Selection criteria:

    Please refer to Section 9.2 of the terms of reference applicable to this call for expression of interest available at:

  • IV.4) Administrative information

    • IV.4.1) File reference number:


    • IV.4.2) Period of validity of the list resulting from this call for expressions of interest:

      The list will be valid for 3 years from the date on which this notice is sent to the Publications Office of the European Union.

      Applications to appear on this list may be submitted at any time during the period of validity of this list, with the exception of the last 3 months of that period.

    • IV.4.3) Time limit for the submission of applications:


    • IV.4.4) Language(s) in which applications may be submitted:

      Any EU official language.

      Please note the working language of EEA is English.

Section VI: Complementary information

  • VI.1) Presentation and submission of applications:

    Application shall be submitted in strict compliance with the information provided in Section 11 of the terms of reference.

  • VI.3) Date of dispatch of this notice:


Low Value Tender: