United Kingdom-Mansfield: Software support services

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Summary

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Threshold: 
OJEU
Main activities: 
Health
Type: 
Contract notice
Award criteria: 
The most economic tender
Published: 
Saturday, March 28, 2015
Deadline: 
Friday, April 24, 2015 - 12:00
Tender ID: 
2015/S 62-109105

Directive 2004/18/EC

Section I: Contracting authority

Section II: Object of the contract

  • II.1) Description

    • II.1.1) Title attributed to the contract by the contracting authority:

      Provision of Fully Integrated Procurement Purchase to Pay, eSourcing and Contracts Management Software.

    • II.1.2) Type of contract and location of works, place of delivery or of performance

      Services

      Service category No 7: Computer and related services

      Main site or location of works, place of delivery or of performance: The County of Nottinghamshire (UK).

      NUTS code UKF1

    • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

      The notice involves a public contract

    • II.1.4) Information on framework agreement

      Not provided

    • II.1.5) Short description of the contract or purchase(s)

      The overall aim is to purchase, by an open competitive procedure, as software as a service, a fully integrated procurement software suite that will add value to the procurement team and the wider organisation. The software should be intuitive and easy to use reducing customer ordering time and procurement engagement on low value transnational tasks. In addition to freeing up valuable resources, the software will support the procurement team to dedicating more time to value add activities.

      It is desired that the proposed fully integrated software solution as a service should currently be available in live use as a commodity service to the fullest extent possible in order to reduce the amount of configuration required and the associated costs and risks that come with more bespoke solutions. However, the Authority accepts that elements of configuration may be required in order to meet its requirements and the tender documents address this. It is also a requirement that the integrated procurement solution shall interface with Trusts finance system (Capita IBS Integra Financials) at the Accounts Payable stage. Flows of data back to the integrated solution from the Trusts finance system shall be required.

      The agreement shall commence on signature of the contract document and the subscription services shall be for the period of 84 months (7 years) from the commencement date (Go Live Date).

      The objective of the tender exercise is to source one provider and procurement package, of software as a service, for the provision of a complete end to end procurement solution which will deliver integrated P2P, eSourcing, contracts management, spend and KPI reporting.

      The Supplier should have experience in the provision of fully integrated procurement, purchase to pay ('P2P'), eSourcing, and contracts management, software as a service solutions in the context of organisations that are subject to the EU public procurement rules.

      Documents relating to this procurement are available from the EU-Supply.com portal.

    • II.1.6) Common procurement vocabulary (CPV)

      72261000, 72250000, 48490000

    • II.1.7) Information about Government Procurement Agreement (GPA)

      The contract is covered by the Government Procurement Agreement (GPA): no

    • II.1.8) Lots

      This contract is divided into lots: no

    • II.1.9) Information about variants

      Variants will be accepted: no

  • II.2) Quantity or scope of the contract

    • II.2.1) Total quantity or scope:

      The agreement shall commence on the date of the contract signature. The software subscription service shall be for a period of 7 years from the commencement/Go Live date.

      Estimated value excluding VAT:

      Range: between 380 000 and 490 000 GBP

    • II.2.2) Information about options

      Options: no

    • II.2.3) Information about renewals

      This contract is subject to renewal: no

  • II.3) Duration of the contract or time limit for completion

    Duration in months: 084 (from the award of the contract)

Section III: Legal, economic, financial and technical information

  • III.1) Conditions relating to the contract

    • III.1.1) Deposits and guarantees required:

      As contained within the tender documents.

    • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

      As contained within the tender documents.

    • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      The Authority reserves the right to require groupings of economic operators to take a particular legal form or to require a single economic operator to take primary liability for a contract to be performed by a group of economic operators or to require each party to undertake joint and several liability in respect of the entire contract irrespective of the form the grouping takes.

    • III.1.4) Other particular conditions

      The performance of the contract is subject to particular conditions: yes

      Description of particular conditions: As contained within the tender documents.

  • III.2) Conditions for participation

    • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

      Information and formalities necessary for evaluating if the requirements are met: As contained within the tender documents.

    • III.2.2) Economic and financial ability

      Information and formalities necessary for evaluating if the requirements are met: As contained within the tender documents.

      Minimum level(s) of standards possibly required: As set out in the Invitation to Tender available from the address specified in Section I.1.

    • III.2.3) Technical capacity

      Information and formalities necessary for evaluating if the requirements are met:

      As contained within the tender documents.

      Minimum level(s) of standards possibly required:

      As set out in the Invitation to Tender available from the address specified in Section I.1.

    • III.2.4) Information about reserved contracts

      Not provided

  • III.3) Conditions specific to services contracts

    • III.3.1) Information about a particular profession

      Execution of the service is reserved to a particular profession: no

    • III.3.2) Staff responsible for the execution of the service

      Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

  • IV.1) Type of procedure

    • IV.1.1) Type of procedure

      Open

    • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

      Not provided

    • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

      Not provided

  • IV.2) Award criteria

    • IV.2.1) Award criteria

      The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

    • IV.2.2) Information about electronic auction

      An electronic auction will be used: no

  • IV.3) Administrative information

    • IV.3.1) File reference number attributed by the contracting authority:

      EUS 18672

    • IV.3.2) Previous publication(s) concerning the same contract

      no

    • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

      Payable documents: no

    • IV.3.4) Time limit for receipt of tenders or requests to participate

      24.4.2015 - 12:00

    • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

      Not provided

    • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

      English.

    • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

      in days: 120 (from the date stated for receipt of tender)

    • IV.3.8) Conditions for opening of tenders

      Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

  • VI.1) Information about recurrence

    This is a recurrent procurement: no

  • VI.2) Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no

  • VI.3) Additional information

    The agreement shall commence on the date of the contract signature. The software subscription service shall be for a period of seven years (84 months) from the actual commencement date (the Go Live date).

  • VI.4) Procedures for appeal

    • VI.4.1) Body responsible for appeal procedures

      Nottinghamshire Healthcare NHS Foundation Trust
      200 Lichfield Lane
      Mansfield
      NG18 4RG
      Email: chris.dwyer@nottshc.nhs.uk
      Tel: +44 1159691300
    • VI.4.2) Lodging of appeals

      Precise information on deadline(s) for lodging appeals: Nottinghamshire Healthcare NHS Foundation Trust will allow a standstill period at the point the decision regarding the award of the contract is communicated to tenderers. The standstill period shall be in accordance with Public Contracts Regulations 2015 — Regulations 49, Directives (2014/24/EU) Part C Annex V. The Regulations provides for aggrieved parties who have been harmed, or are at risk of harm by a breach of the Regulations to take legal action. Any such action must be started in the High Court within the applicable limitation period.

      The purpose of the standstill period referred to above is to allow aggrieved parties to apply to the Courts to set aside the award decision before the contract is entered into.

    • VI.4.3) Service from which information about the lodging of appeals may be obtained

      Not provided

  • VI.5) Date of dispatch of this notice:

    24.3.2015