United Kingdom-London: Accommodation services

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Summary

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Threshold: 
OJEU
Main activities: 
General public/services
Type: 
Contract notice
Award criteria: 
The most economic tender
Published: 
Saturday, February 21, 2015
Deadline: 
Friday, June 30, 2017 - 12:00
Tender ID: 
2015/S 37-63338

Directive 2004/18/EC

Section I: Contracting authority

  • I.1) Name, addresses and contact point(s)

    For the attention of: Jessica Nwoko
    The Mayor and Burgesses of the London Borough of Brent
    London Borough of Brent, Legal and Procurement, 4th Floor, Brent Civic Centre, Engineers Way, Middlesex
    London
    HA9 0FJ
    UNITED KINGDOM
    Email: jessica.nwoko@brent.gov.uk
    Tel: +44 2089371838

    Internet address(es):

    General address of the contracting authority: www.brent.gov.uk

    Address of the buyer profile: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

    Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

    Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

    Further information can be obtained from:

    The above mentioned contact point(s)

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

    The above mentioned contact point(s)

    Tenders or requests to participate must be sent to:

    The above mentioned contact point(s)

  • I.2) Type of the contracting authority

    Regional or local authority

  • I.3) Main activity

    General public services

  • I.4) Contract award on behalf of other contracting authorities

    The contracting authority is purchasing on behalf of other contracting authorities: yes

    The DPS will be open for use to the London

    Boroughs of Barnet, Ealing, Hammersmith and Fulham, Hillingdon, Haringey, Hounslow, Lewisham, the Royal

    Borough of Kensington and Chelsea and the City of

    Westminster


    London
    UNITED KINGDOM

Section II: Object of the contract

  • II.1) Description

    • II.1.1) Title attributed to the contract by the contracting authority:

      Dynamic Purchasing System (DPS) for the Provision of Temporary Accommodation.

    • II.1.2) Type of contract and location of works, place of delivery or of performance

      Services

      Service category No 27: Other services

      NUTS code

    • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

      The notice involves the setting up of a dynamic purchasing system (DPS)

    • II.1.4) Information on framework agreement

      Not provided

    • II.1.5) Short description of the contract or purchase(s)

      The London Borough of Brent is seeking suitably qualified and experienced organisations to tender for inclusion on a Dynamic Purchasing System (DPS) for the provision of affordable temporary accommodation to house homeless families.

      Services to be provided under the DPS comprise of property acquisition (viewings and the lettings process), property maintenance, tenancy management and property inspections. The DPS is divided into two lots. Lot 1 covers the provision of temporary accommodation within M25, while Lot 2 covers the provision of temporary accommodation outside the M25. Organisations can bid to be included in either 1 or both lots.

      The DPS will be open for use to the London Boroughs of Barnet, Ealing, Hammersmith and Fulham, Hillingdon, Haringey, Hounslow, Lewisham, the Royal Borough of Kensington and Chelsea and the City of Westminster. It is anticipated that the DPS will commence in July 2015 for an initial 2 year period with the option to extend for up to 2 years.

      The DPS is required to be operational by July 2015 for the provision of temporary accommodation from July 2015 to June 2017. To enable the Council to initially set up the DPS and for it to be operationally by July 2015, the Council has set 12:00 noon 10.4.2015 as an initial deadline for expressions of interest.

      After this deadline, interested Organisations may apply to be included onto the DPS by uploading tenders for evaluation at any time throughout the duration of the dynamic purchasing system. Admittance to the dynamic purchasing system will depend on organisations meeting the minimum criteria as stated in the tender documentation by the Council.

      By applying to this notice for inclusion onto the DPS, subject to meeting the minimum standards, Organisations will be invited to participate in subsequent call off processes for the provision of temporary accommodation within the duration as stated above. This will not be subject to Simplified Notice.

      Organisations wishing to express their interest in providing this service must use the link below to register on the London Borough of Brent e-tendering system, the London Tenders Portal, which is free of charge. Please allow sufficient time to register (at least 1 working day). Tender documentation will be available to download on expression of interest.

      https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

      A Supplier Day has been scheduled as follows:

      Date: 24.2.2015.

      Time: 10:30-13:30.

      Venue: Coventry Transport Museum, Millennium Place, Hales Street, Coventry, CV1 1JD.

      Please e-mail landlord.event@brent.gov.uk to book a place at the event.

      This is a part B service and this notice is voluntary

    • II.1.6) Common procurement vocabulary (CPV)

      98341000, 98341100

    • II.1.7) Information about Government Procurement Agreement (GPA)

      Not provided

    • II.1.8) Lots

      This contract is divided into lots: yes

      Tenders may be submitted for one or more lots

    • II.1.9) Information about variants

      Not provided

  • II.2) Quantity or scope of the contract

    • II.2.1) Total quantity or scope:

      Not provided

    • II.2.2) Information about options

      Options: yes

      Description of these options: It is anticipated that the DPS will commence in July 2015 for an initial 2 year period with the option to extend for up to 2 years.

    • II.2.3) Information about renewals

      This contract is subject to renewal: no

  • II.3) Duration of the contract or time limit for completion

    Duration in months: 24 (from the award of the contract)

Information about lots

  • Lot No: 1

    • Lot title: The provision of temporary accommodation within M25

  • 1) Short description

    The London Borough of Brent is seeking suitably qualified and experienced organisations to tender for inclusion on a Dynamic Purchasing System (DPS) for the provision of affordable temporary accommodation to house homeless families.

    Services to be provided under lot 1 of the DPS comprise of property acquisition (viewings and the lettings process), property maintenance, tenancy management and property inspections.

  • 2) Common procurement vocabulary (CPV)

    98341000, 98341100

  • 3) Quantity or scope

    Not provided

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 2

    • Lot title: The provision of temporary accommodation outside the M25

  • 1) Short description

    The London Borough of Brent is seeking suitably qualified and experienced organisations to tender for inclusion on a Dynamic Purchasing System (DPS) for the provision of affordable temporary accommodation to house homeless families.

    Services to be provided under lot 2 of the DPS comprise of property acquisition (viewings and the lettings process), property maintenance, tenancy management and property inspections.

  • 2) Common procurement vocabulary (CPV)

    98341000, 98341100

  • 3) Quantity or scope

    Not provided

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

Section III: Legal, economic, financial and technical information

  • III.1) Conditions relating to the contract

    • III.1.1) Deposits and guarantees required:

      Set out in the tender documents.

    • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

      Set out in the tender documents.

    • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      Not provided

    • III.1.4) Other particular conditions

      Not provided

  • III.2) Conditions for participation

    • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

      Information and formalities necessary for evaluating if the requirements are met: Set out in the tender documents.

    • III.2.2) Economic and financial ability

      Information and formalities necessary for evaluating if the requirements are met: Set out in the tender documents.

    • III.2.3) Technical capacity

      Information and formalities necessary for evaluating if the requirements are met:

      Set out in the tender documents.

    • III.2.4) Information about reserved contracts

      Not provided

  • III.3) Conditions specific to services contracts

    • III.3.1) Information about a particular profession

      Not provided

    • III.3.2) Staff responsible for the execution of the service

      Not provided

Section IV: Procedure

  • IV.1) Type of procedure

    • IV.1.1) Type of procedure

      Open

    • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

      Not provided

    • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

      Not provided

  • IV.2) Award criteria

    • IV.2.1) Award criteria

      The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

    • IV.2.2) Information about electronic auction

      Not provided

  • IV.3) Administrative information

    • IV.3.1) File reference number attributed by the contracting authority:

      Not provided

    • IV.3.2) Previous publication(s) concerning the same contract

      Not provided

    • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

      Not provided

    • IV.3.4) Time limit for receipt of tenders or requests to participate

      30.6.2017 - 12:00

    • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

      Not provided

    • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

      English.

    • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

      Not provided

    • IV.3.8) Conditions for opening of tenders

      Not provided

Section VI: Complementary information

  • VI.1) Information about recurrence

    Not provided

  • VI.2) Information about European Union funds

    Not provided

  • VI.3) Additional information

    The DPS is required to be operational by July 2015 for the provision of temporary accommodation from July 2015 to June 2017.

    By applying to this notice for inclusion onto the DPS, subject to meeting the minimum standards, Organisations will be invited to participate in subsequent call off processes for the provision of temporary accommodation within the duration as stated above. This will not be subject to Simplified Notice.

    The London Borough of Brent accepts no liability whatsoever for expressions of interest and tenders that are not received due to internet connectivity issues, transmission delays or errors.

    The Council do not undertake to invite all applicants or bind itself to accept the lowest or any tender. The Council will not be liable for any costs incurred in tendering for this contract.

  • VI.4) Procedures for appeal

    • VI.4.1) Body responsible for appeal procedures

      Not provided

    • VI.4.2) Lodging of appeals

      Not provided

    • VI.4.3) Service from which information about the lodging of appeals may be obtained

      Not provided

  • VI.5) Date of dispatch of this notice:

    16.2.2015