United Kingdom-Wolverhampton: Library software package

Organisation text: 
Wolverhampton City Council
Main activities: 
General public/services
Contract award notice
Type of contract: 
Service contract
Bid type: 
Not applicable
Awarding procedure: 
Open procedure
Award criteria: 
The most economic tender
Thursday, February 12, 2015
Tender cycle: 
Tender ID: 
2015/S 30-50874

Directive 2004/18/EC

Section I: Contracting authority

  • I.1) Name, addresses and contact point(s)

    Contact: www.wolverhamptontenders.com
    Wolverhampton City Council
    Civic Centre, St Peters Square
    WV1 1RL
    Email: tenders@wolverhampton.gov.uk
    Tel: +44 1902555095
    Fax: +44 1902555095

    Internet address(es):

    General address of the contracting authority: www.wolverhampton.gov.uk

  • I.2) Type of the contracting authority

    Regional or local authority

  • I.3) Main activity

    General public services

  • I.4) Contract award on behalf of other contracting authorities

    The contracting authority is purchasing on behalf of other contracting authorities: yes

    Dudley Metropolitan Borough Council
    Council House, Priory Road
    DY1 1HF

    Walsall Metropolitan Borough Council
    The Civic Centre, Darwall Street
    WS1 1TP

    Sandwell Metropolitan Borough Council
    Sandwell Council House, Freeth Street
    B69 3DE

Section II: Object of the contract

  • II.1) Description

    • II.1.1) Title attributed to the contract

      Library Management System (LMS) — 2014.

    • II.1.2) Type of contract and location of works, place of delivery or of performance


      Service category No 7: Computer and related services

      Main site or location of works, place of delivery or of performance: Dudley, Sandwell, Walsall, Wolverhampton.

      NUTS code UKG3

    • II.1.3) Information about a framework agreement or a dynamic purchasing system (DPS)

      The notice involves the establishment of a framework agreement

    • II.1.4) Short description of the contract or purchase(s)

      Wolverhampton City Council invited potential suppliers to tender for a single supplier framework agreement for a Library Management System to be used at Authorities across the Black Country.

      The framework agreement is limited to the Black Country Authorities as follows:

      — Dudley Metropolitan Borough Council;

      — Sandwell Metropolitan Borough Council;

      — Walsall Metropolitan Borough Council;

      — Wolverhampton City Council.

      Each Authority listed above will enter into a separate contract with the appointed supplier by conducting a direct call off from this framework agreement.

    • II.1.5) Common procurement vocabulary (CPV)

      48160000, 79995000

    • II.1.6) Information about Government Procurement Agreement (GPA)

      The contract is covered by the Government Procurement Agreement (GPA): no

  • II.2) Total final value of contract(s)

    • II.2.1) Total final value of contract(s)

      Value: 0 GBP

      Excluding VAT

Section IV: Procedure

  • IV.1) Type of procedure

    • IV.1.1) Type of procedure


  • IV.2) Award criteria

    • IV.2.1) Award criteria

      The most economically advantageous tender in terms of

      1. Price. Weighting 50

      2. Hosted and managed services provided. Weighting 10

      3. Operation of system across 4 authorities. Weighting 8

      4. System interfacing with 3rd party systems. Weighting 5

      5. Project plan. Weighting 4

      6. Customisable public interfaces. Weighting 5

      7. Management information. Weighting 4

      8. Access and function of system from different devices at each authority. Weighting 5

      9. Interfacing with each authorities systems. Weighting 5

      10. Development road map. Weighting 4

    • IV.2.2) Information about electronic auction

      An electronic auction has been used: no

  • IV.3) Administrative information

    • IV.3.1) File reference number attributed by the contracting authority


    • IV.3.2) Previous publication(s) concerning the same contract

      Contract notice

      Notice number in the OJEU: 2014/S 53-088767 of 15.3.2014

Section V: Award of contract

  • Lot title: Library Management System

  • V.1) Date of contract award decision:


  • V.2) Information about offers

    Number of offers received: 6

    Number of offers received by electronic means: 6

  • V.3) Name and address of economic operator in favour of whom the contract award decision has been taken

    Innovative Interfaces Global Ltd
    Floor 2, Beaux Lane House, Mercer Street Lower
    Email: rjacobs@iii.com
    Tel: +33 123559711
    Fax: +33 1235559711
  • V.4) Information on value of contract

    Initial estimated total value of the contract:

    Value: 345 000 GBP

    Excluding VAT

    Total final value of the contract:

    Value: 0 GBP

    Excluding VAT

    If annual or monthly value:

    Number of years: 4

  • V.5) Information about subcontracting

    Not provided

Section VI: Complementary information

  • VI.1) Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no

  • VI.2) Additional information:

    Not provided

  • VI.3) Procedures for appeal

    • VI.3.1) Body responsible for appeal procedures

      See VI.3.2)

      Body responsible for mediation procedures

      See VI.3.2)
    • VI.3.2) Lodging of appeals

      Precise information on deadline(s) for lodging appeals: A standstill period of 10 calendar days has been observed by the Council and provided time for unsuccessful tenderers to challenge the award decision before the contract was awarded. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

    • VI.3.3) Service from which information about the lodging of appeals may be obtained

      Not provided

  • VI.4) Date of dispatch of this notice:


Low Value Tender: