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1. Contracting authority:European Commission, Directorate-General for Trade, Unit G2 — Chief Economist and Trade Analysis , attention: Mr Lucian Cernat , rue de la Loi 200 (CHAR 05/55) , 1049 Brussels , BELGIUM. E-mail: firstname.lastname@example.org
2. Registration procedure:
The objective of this call for expressions of interest is to set up a list of vendors (experts) related to economic analysis of trade policy.
Expressions of interest should be submitted in one of the official languages of the European Union by electronic means at the following address: email@example.com
The list will become operational on 1.5.2015. Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.
3. Information and documents to be provided:
Interested parties should provide their full contact details, including VAT number (for both individuals and firms) and registration number (for firms) and list the specific field (or fields) indicated under point 7 which interest them.
They should also shortly state how their competencies and experience fit with the specific fields they express interest in (academic publications, reports, number of peer reviews, work experience, etc.).
For each of the specific fields interest is expressed in, the information should be provided in the following format, using Excel or a similar program.
Full name; address; VAT No/Reg. No; e-mail; phone; field of interest; motivation.
For example, if an expert expresses interest in fields 1, 2, and 3 under point 7, the template above should be filled in 3 times, 1 time for each field, preferably under 3 tabs in an Excel sheet, and be attached to the expert's reply to the call for expression of interest.
4. General description of the procedure:
Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.
The contracting authority will draw up a list of vendors who have expressed their interest. This list comprises sublists, corresponding to each of the fields described at point 7.
Where a specific contract relating to the field described at point 7 is to be concluded, the contracting authority will invite all the vendors on the relevant sublist(s) to submit either a tender (procedure in 1 step) or a request to participate followed by a tender (procedure in 2 steps).
In the case of a procedure in 1 step, the contracting authority will send the vendors the tender specifications relating to the contract in question. In the case of a procedure in 2 steps, the contracting authority will send the vendors only the subject matter of the contract and the exclusion and selection criteria. In a second step, only the vendors fulfilling these criteria will receive the tender specification and will be invited to submit tenders.
Participation in tender procedures launched in relation to this call for expression of interest will be open on equal terms to all natural and legal persons within the scope of the Treaties and to natural and legal persons in third countries which have a special agreement with the Union in the field of public procurement on the conditions laid down in that agreement.
5. Protection of personal data:
If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at: http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the Commission, should you be in one of the situations mentioned in:
— the Commission Decision 2008/969 of 16.12.2008 on the early warning system (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— the Commission Regulation 1302/2008 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm#BDCE).
6. Use of the list resulting from this notice:
The list resulting from this notice will be used exclusively for:
— service contracts below 134 000 EUR per contract, including low-value contracts.
7. Full description of the fields covered by the call for expressions of interest:
The objective of establishing the list of vendors is to facilitate procurement of studies and analytical work in the area of trade, the potential development of analytical tools for trade policy, carrying out trade policy-related surveys and peer reviews. The tasks are broken down into the following sublists:
1. Economic analysis of trade and investment arrangements/agreements (unilateral, bilateral, multilateral, sectoral, etc.) covering the EU and partner countries, including inter alia the use of modelling techniques, econometrics and literature reviews. (Excluding sustainability impact assessments, 'ex-post' evaluations and studies supporting impact assessments prepared for Commission initiatives which are expected to have significant direct economic, social or environmental impact.)
2. Economic analysis of trade restrictive measures taken by partner countries e.g. in the context of the Trade Barriers Regulation or disputes discussed at the World Trade Organisation.
3. Economic analysis, including literature reviews, of any other specific trade policy topic.
4. Development of trade policy modelling and trade data analytical tools. For example, building extensions of existing models, creating user-friendly modelling modules and providing analytical means to assess and analyse large volumes of trade related data such as firm level trade data and product level trade data.
5. Trade policy-related surveys.
6. Peer review (blind) of tasks carried out under the points above (primarily points 1–3) safeguarding standards of the work undertaken commensurate with the level of technical requirements for publications in peer-reviewed journals. (A vendor may be included in 1 or several of the sublists above, but must not review his/her own work. Collusion with vendors on the other sublists is prohibited. Any potential conflict of interest should be signalled to the Commission before the review commences.)
8. Place of delivery:
The work should normally be carried out on the contractor's premises. However, depending on the service to be provided, the contractor may be asked to attend meetings with the Commission on the Commission's premises in Brussels or elsewhere in the EU.
9. Expiry date of the list resulting from this call for expressions of interest:
The list resulting from this notice is valid for 5 years from dispatch of this notice. Interested parties may submit an application at any time prior to the last 3 months of validity of the list.
10. Exclusion criteria:
Vendors shall be excluded from participation if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the European Investment Bank and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union's financial interests;
(f) they are subject to an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply information, or being declared to be in serious breach of their obligation under a contract covered by the budget;
(g) they have a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest.
Before signing a contract, vendors shall provide a declaration on their honour stating that they are not in one of the situations of exclusion listed above. In case of doubt, they may be requested to provide supporting evidence of non-exclusion.
11. 'Ex post' transparency:
Details on the contractors who have concluded a contract of more than 15 000 EUR awarded following the procedure set out at point 4 shall be published on the website of the contracting authority no later than 30 June of the year following contract award.
These details include name, locality (address for legal persons and region of origin for natural persons), amount, and subject of the contract. For natural persons, the information shall be removed 2 years after the year of contract award.
12. Date of dispatch of notice:
13. Date of receipt by the Publications Office: