Luxembourg-Luxembourg: Call for expressions of interest (CEI) for the supply of goods

Organisation text: 
European Parliament, Directorate-General for Infrastructure and Logistics
Main activities: 
NUTS Code: 
Notice for additional information, information on incomplete procedure or corrigendum
Type of contract: 
Supply contract
Bid type: 
Not specified
Awarding procedure: 
Not specified
Award criteria: 
Not specified
Friday, February 28, 2014
Wednesday, November 28, 2018 - 00:00
Tender cycle: 
Tender ID: 
2014/S 42-69052

  • 1. Contracting authority:

    European Parliament, Directorate-General for Infrastructure and Logistics , attention: Contracts and Public Procurement Unit , plateau de Kirchberg, Konrad Adenauer Building , 2929 Luxembourg , LUXEMBOURG. Tel. +352 4300-23592 . Fax +352 4300-23570 . E-mail:

    Internet address of the contracting authority:

  • 2. Registration procedure:

    The aim of this call for expressions of interest is to compile a list of potential tenderers.

    Expressions of interest must be sent in 1 of the official languages of the European Union, by electronic submission only, to: e-mail:

    Inclusion on the list does not bind the contracting authority in any way as regards awarding a contract.

    Reference number attributed to this CEI is: 06B30/2014/M006.

  • 3. Information and documents to be provided:

    Interested parties are requested to give their full contact details, provide a list of the specific fields mentioned in point 7 of interest to them in their expressions of interest and state clearly the relevant place of delivery, as specified in point 8 (Brussels and/or Luxembourg and/or Strasbourg).

  • 4. General description of the procedure:

    Interested parties are requested to send their expressions of interest in accordance with the rules announced in this notice.

    The contracting authority will include them on a list of potential tenderers. This list comprises sub-lists, corresponding to each of the subjects described in point 7. The sub-lists of potential tenderers will be valid for 5 years.

    When a public procurement contract for a field described in point 7 becomes available, the contracting authority will send an invitation to all the tenderers on the relevant sub-list(s) to tender (1-stage procedure), or to submit a request to participate followed by a tender (2-stage procedure). For the 1-stage procedure, the contracting authority will send potential tenderers the invitation to tender documents for the contract in question. For the 2-stage procedure, the contracting authority will send only the subject of the contract and the exclusion and selection criteria. In a second stage, only those potential tenderers meeting these criteria will be sent the specifications and be invited to tender.

  • 5. Personal data protection:

    Personal data generated while carrying out this procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. They may only be processed for the purposes of performance, management and monitoring of this procedure by the Contracts and Public Procurement Unit without prejudice to their possible transmission to bodies responsible for a control or inspection assignment pursuant to European Union law. Potential tenderers will have the right to access their personal data and rectify said data. Potential tenderers may raise any questions concerning the latter with the Contracts and Public Procurement Unit. Potential tenderers have the right of recourse at any time to the European Data Protection Supervisor.

  • 6. Use of the list resulting from this notice:

    The list resulting from this notice will be used exclusively for the following types of public procurement contract:

    — supply contracts with a value under 134 000 EUR per contract.

  • 7. Full description of the fields covered by the call for expressions of interest:

    1. Environment:

    1.1 apparatus for measuring air quality;

    1.2 sound level meters;

    1.3 thermal cameras;

    1.4 trolleys for dustbin bags;

    1.5 cleaning paper;

    1.6 dustbin bags.

    2. Industrial equipment:

    2.1 scales for containers;

    2.2 scales for mail bags (displayed in grammes);

    2.3 plastic containers;

    2.4 earmuffs;

    2.5 red cord;

    2.6 moving blankets;

    2.7 tape dispensers;

    2.8 ladders;

    2.9 step ladders;

    2.10 exhibition material;

    2.11 free-standing A4 A3 display panels;

    2.12 posts;

    2.13 retractable belt posts;

    2.14 non-protocol posts;

    2.15 automatic water reservoirs;

    2.16 rolls of bubble wrap;

    2.17 rolls of foam film;

    2.18 rolls for wrapping machines;

    2.19 rolls of corrugated cardboard;

    2.20 rolls of red/white security tape;

    2.21 sets of adhesive tape with dispensers, width 500 mm;

    2.22 exhibition stands;

    2.23 non-slip mats;

    2.24 shower mats.

    3. Office supplies, office machines and furniture:

    3.1 key cabinets;

    3.2 safety cabinets with code lock;

    3.3 secure glass cabinets;

    3.4 security cabinets;

    3.5 security cabinets for computers;

    3.6 Velcro strips;

    3.7 coat hangers;

    3.8 safes;

    3.9 Soft Lock adhesives;

    3.10 paper shredders;

    3.11 hand disinfectants.

    3.12 document shredders;

    3.13 wall clocks;

    3.14 binding machines with seals.

    3.15 office machines;

    3.16 promotional items (pens, key rings, personalised polo shirts);

    3.17 spiral binding machines;

    3.18 promotional bags;

    3.19 yellow seals and pouches for keys;

    3.20 large-format whiteboards, minimum 1 m x 1,50 m;

    3.21 planning board + kit;

    3.22 secured display cabinets;

    3.23 rental of exhibition showcases;

    3.24 showcases with glazed metal back and sliding doors.

    4. Goods handling:

    4.1 spare parts for electric mobility scooters;

    4.2 batteries and battery chargers for electric mobility scooters;

    4.3 chargers for electric mobility scooters;

    4.4 trolleys;

    4.5 chains for fastening trolleys;

    4.6 motor trolleys;

    4.7 large blue shelf trolleys;

    4.8 metal trolleys;

    4.9 small heavy-duty trolleys;

    4.10 self-service trolleys;

    4.11 trolleys for transporting documents;

    4.12 production of customised trolleys;

    4.13 trolley attachment parts;

    4.14 wire mesh containers with 4 shelves per container;

    4.15 hydraulic jacks for vans;

    4.16 hand trucks;

    4.17 wheeled metal baskets;

    4.18 wheeled trays for transport;

    4.19 tailgate ramp with vertical handle and hook;

    4.20 wheels and castors;

    4.21 stainless steel sheeting for trolleys;

    4.22 industrial tractors;

    4.23 pallet trucks with scales;

    4.24 short pallet trucks;

    4.25 manual and electrical pallet trucks.

    5. Electrical appliances:

    5.1 cameras;

    5.2 monitors;

    5.3 projection screen;

    5.4 privacy filters for scanner monitors;

    5.5 refrigerators;

    5.6 washing machines and dryers.

    6. Tools:

    6.1 nuts and bolts, screws;

    6.2 key blanks;

    6.3 miscellaneous tools;

    6.4 drills/screw guns;

    6.5 tool bags;

    6.6 screws for trolley repairs.

    7. Storage:

    7.1 containers;

    7.2 blue containers for scanners;

    7.3 stackable storage bins;

    7.4 transport boxes with lids;

    7.5 boxes and lockers for storage;

    7.6 pallet crates;

    7.7 collapsible boxes;

    7.8 shelving/racks;

    7.9 briefcases;

    7.10 dollies.

  • 8. Places of service provision:

    The 3 European Parliament sites: Brussels, Luxembourg and Strasbourg.

  • 9. Expiry date of the list resulting from the call for expressions of interest:

    The list resulting from this notice is valid for 5 years from publication of this notice. Interested parties can express their interest at any time prior to the last 3 months of the list's validity period.

  • 10. Exclusion criteria:

    Potential tenderers will be excluded from the expression of interest if:

    (a) they are bankrupt or being wound up, if their affairs are being administered by the court or if they have entered into an arrangement with creditors, if they have suspended business activities, if they are the subject of proceedings of this nature or if they are in any analogous situation arising from a similar procedure under national laws or regulations;

    (b) they or persons having the power of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment which has the force of 'res judicata', delivered by the appropriate body in a Member State;

    (c) they have been guilty of grave professional misconduct proven by any means which the contracting authorities can justify, including by a decision of the EIB or an international organisation;

    (d) they have not complied with their obligations relating to the payment of social security contributions or taxes in accordance with the legal provisions of their country of residence or those of the country of the contracting authority or those of the country where the contract will be carried out;

    (e) they or persons with the power of representation, decision making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity detrimental to the Union's financial interests;

    (f) they are the subject of an administrative penalty because they have been guilty of misrepresentation in providing the information required by the contracting authority in order to take part in the contract, or have not provided said information; or they have been declared to be in serious breach of their obligations under contracts financed by the budget;

    (g) they are subject to a conflict of interests with the contract; a conflict of interests can notably arise from economic interests, political or national affinities, family ties or personal relationships, or any other kind of relationship or shared interest.

    Prior to contract signature, potential tenderers must provide a solemn declaration stating that they are not in any of the aforementioned exclusion situations. If it has any doubts, the contracting authority reserves the right to request proof of non-exclusion.

  • 11. Ex post transparency:

    Once a contract is signed for over 15 000 EUR, subsequent to the procedure described in point 4, details concerning the contractor will be published on the contracting authority's website no later than 30 June of the year after contract award.

    These details will include the name, place (address for legal persons, and region of origin for natural persons), amount and subject of the contract. For natural persons, these details will be erased 2 years following contract award.

  • 12. Date of dispatch of the notice:


  • 13. Date of receipt of the notice by the Publications Office of the European Union:


Low Value Tender: