Germany-Cologne: List of vendors

Organisation text: 
EASA — European Aviation Safety Agency
Main activities: 
NUTS Code: 
Notice for additional information, information on incomplete procedure or corrigendum
Type of contract: 
Service contract
Bid type: 
Global or partial tender
Awarding procedure: 
Not specified
Award criteria: 
Not specified
Wednesday, July 31, 2013
Thursday, April 19, 2018 - 00:00
Tender cycle: 
Tender ID: 
2013/S 147-254815

  • 1. Contracting authority:

    EASA — European Aviation Safety Agency , Ottoplatz 1 , 50679 Cologne , GERMANY. E-mail:
  • 2. Registration procedure:

    The objective of this call for expressions of interest is to set up a list of vendors.

    Expressions of interest shall be submitted by applicants fulfilling the nationality requirement expressed in the application form (European Union Member States, Albania, the former Yugoslav Republic of Macedonia, Iceland, Liechtenstein, Montenegro, Norway and Switzerland) in the English language by electronic means at the following address:

    Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.

  • 3. Information and documents to be provided:

    Interested parties shall provide their full contact details and list the specific fields indicated at point 7 that interest them in their expression of interest.

  • 4. General description of the procedure:

    Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.

    The contracting authority will draw up a list of vendors who have expressed their interest. This list comprises sub-lists, corresponding to each of the fields described at point 7.

    Where a specific contract relating to the field described at point 7 is to be concluded, the contracting authority will invite all the vendors on the relevant sub-list(s), to submit either a tender (procedure in 1 step) or a request to participate followed by a tender (procedure in 2 steps). In the case of a procedure in 1 step, the contracting authority will send the vendors the tender specifications relating to the contract in question. In the case of a procedure in 2 steps, the contracting authority will send the vendors only the subject matter of the contract and the exclusion and selection criteria. In a second step, only vendors fulfilling these criteria will receive the tender specification and will be invited to submit tenders.

  • 5. Protection of personal data:

    If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at:

    Your personal data may be registered in the early warning system (EWS) only or both in the EWS and central exclusion database (CED) by the Accounting Officer of the European Commission, should you be in one of the situations mentioned in:

    — the Commission Decision 2008/969 of 16.12.2008 on the early warning system (for more information see the privacy statement on,


    — the Commission Regulation 2008/1302 of 17.12.2008 on the central exclusion database (for more information see the privacy statement on

  • 6. Use of the list resulting from this notice:

    The list resulting from this notice will be used exclusively for contracts of the following type:

    — service contracts up to 130 000 EUR per contract.

  • 7. Full description of the fields covered by the call for expressions of interest:

    The aim of this call for expression of interest is to cover a wide range of the Agency’s activities, essentially within the different fields falling under the scope of EASA Basic Regulation (Regulation (EC) No 216/2008 of 20.2.2008 on common rules in the field of civil aviation and establishing a European Aviation Safety Agency, and repealing Council Directive 91/670/EEC, Regulation (EC) No 1592/2002 and Directive 2004/36/EC (OJ L 79, 19.3.2008, p. 1)). Therefore, this call for expression of interest is divided into the following lots:

    Lot 1: aircraft:

    Sub-lot 1.1: aircraft design and production:

    flight test, operational suitability (OSD), human factors, structures, hydro-mechanical and electrical systems, avionics, power plant/fuel installations, cabin safety, environmental control system and ice protection, noise and environmental protection, software and airborne electric hardware, rotor/transmission systems, rotor drive systems, propulsion, safety analysis and safety assessment, CSs (23-25-29 etc.), part and appliances (ETSO) certification, organisations.

    Sub-lot 1.2: aircraft continuing airworthiness:

    continuing airworthiness — type-related (in sense of post-type certification activities), continuing airworthiness — aircraft-related issues (in sense of individual a/c CA management and maintenance), continuing airworthiness — organisations (in sense of individual a/c CA management and maintenance).

    Lot 2: air operations:

    Sub-lot 2.1: operational procedures, performance, mass and balance, instruments, data and equipment.

    Sub-lot 2.2: flight crew, cabin crew, technical crew, manuals, logs and records, flight and duty time, security, human factors, cabin operations, safety management system (SMM), safety assessment of foreign aircraft (SAFA) and administrative procedures (AOC, declaration, authority requirements).

    Sub-lot 2.3: specific approvals and specialised operations:

    specific approvals (ETOPS, LVO, PBN, MNPS, RVSM, dangerous goods, HHO, HEMS, NVIS), specialised operations (helicopter external loads, helicopter survey operations, human external cargo operations, parachute operations and skydiving, agricultural flights, aerial photography flights, glider towing, aerial advertising flights, calibration flights, construction work flights, oil spill work, avalanche mining operations, survey operations, news media flights, television and movie flights, special events flights, animal herding and rescue flights, maritime funeral operations, scientific research flights, cloud seeding).

    Lot 3: aviation personnel:

    Sub-lot 3.1: flight crew licensing in scope of air crew:

    ICAO Annex 1 licences, sub-ICAO licences LAPL (light aircraft pilot licence), private pilot licences (PPL/SPL/BPL), commercial pilot licences (CPL), multi-crew pilot licences, airline transport pilot licence (ATPL), attributes to licences, instructors, examiners, approved training organisations (ATO), organisation operating FSTDs (flight simulation training device), flight test training organisation, ATO flight operations, training devices (FSTD).

    Sub-lot 3.2: flight crew, cabin crew (attestations, training and a/c qualifications, crew resource management, instructors and examiners, training organisations and training devices), technical crew (training and crew resource management), maintenance engineers (training/examination/practical assessment, licences, other training and qualifications, maintenance human factors, maintenance training organisations approvals — MTOA, training organisations) and air traffic controllers and other ATM personnel (licences, human factors and training organisations).

    Sub-lot 3.3: medical certificates:

    medical examiners (AeMC — aero-medical centre, AME — aero-medical examiner, GMP — general medical practitioner, OHMP — occupational health medical practitioner), medical criteria (flight crew medical certificate — commercial pilots, flight crew medical certificate — private pilots, ICAO compliant and sub-ICAO medical certificates, cabin crew medical fitness, ATCO medical certificate, technical crew fitness), other.

    Lot 4: aerodromes:

    operations (management, environmental protection, anti-ice/de-ice, ground handling, fire-fighting, wildlife management, emergency planning), operators (aeronautical data, human factors, personnel training, safety management, compliance monitoring, aerodrome manual) and design (movement area etc., visual aids, NAV aids and obstacle clearance).

    Lot 5: air traffic management:

    design of technical means (systems, systems safety analysis, airspace design, procedure design), SAR — search and rescue, ATS — air traffic services, CNS — communications/navigation/surveillance, AIS — aeronautical information services, MET — meteorological services providers, ASM — airspace management, ATFM — air traffic flow management, air traffic control officer (ATCO) training, SERA — standardised European rules of the air, AIM — aeronautical information management, airspace design including procedures design, aeronautical data, safety assessment, safety performance, safety management, FABs — functional airspace blocks.

    Lot 6: horizontal disciplines:

    aviation auditing, aviation law, aviation safety, aviation security, international protocols, treaties and agreements (non-EU), third country operators, international protocols and treaties (Eurocontrol, ECAC), safety management system, state safety program, accident investigation (flight data recovery, forensic science), accident prevention (flight data monitoring), aviation medicine (aviation physiology, internal medicine, surgery, ophthalmology, neurology, psychiatry, addictions with focus on problematic use of psychoactive substances, occupational health in aviation, medical statistics, spread of infectious disease via air travel), human factors, organisations approvals, rule-making techniques, product certification techniques, training techniques, project management (engineering project management) and development of aviation (new technologies, new vehicles, new business models, new concepts of operation).

    The complete list of disciplines covered under this CEI can be consulted following this link

    Applicants may register their interest for any number of lots, sub-lots and specific disciplines therein. Applicants, while registering, should indicate clearly for which lot(s)/sub-lot(s) and specific discipline(s) they apply.

  • 8. Place of delivery:

    EASA's premises in Cologne, Germany or any other location in Europe or worldwide.

  • 9. Expiry date of the list resulting from this call for expressions of interest:

    The list resulting from this notice is valid for 5 years from dispatch of this notice. Interested parties may submit an application at any time prior to the last 3 months of validity of the list.

  • 10. Exclusion criteria:

    Vendors shall be excluded from participation if:

    (a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

    (b) they or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';

    (c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the European Investment Bank and international organisations;

    (d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

    (e) they or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union's financial interests;

    (f) they are subject to an administrative penalty for being guilty of misrepresentation in supplying the information required by the contracting authority as a condition of participation in a procurement procedure or failing to supply information, or being declared to be in serious breach of their obligation under a contract covered by the budget of the European Union or EASA;

    (g) they have a conflict of interest in connection with the contract; a conflict of interest could arise in particular as a result of economic interests, political or national affinities, family or emotional ties or any other relevant connection or shared interest.

    Before signing a contract vendors shall provide a declaration on their honour stating that they are not in any of the situations of exclusion listed above. In case of doubt, they may be requested to provide supporting evidence of non-exclusion.

  • 11. 'Ex post' transparency:

    Details on the contractors who have concluded a contract of more than 15 000 EUR awarded following the procedure set out at point 4 shall be published on the website of the contracting authority no later than 30 June of the year following contract award.

    These details include name, locality (address for legal persons and region of origin for natural persons), amount, and subject of the contract. For natural persons, the information shall be removed 2 years after the year of contract award.

  • 12. Date of dispatch of notice:


  • 13. Date of receipt by the Publications Office:


Low Value Tender: