Directive 2004/17/EC

Section I: Contracting entity

• I.1) Name, addresses and contact point(s)

  For the attention of: Kerry Buchanan
  Contact: Senior Procurement Specialist
  Scottish Water
  5 Whistleberry Road, Lanarkshire
  Blantyre
  G72 0TA
  UNITED KINGDOM
  Email: procurementhelpline@scottishwater.co.uk
  Tel: +44 1698722307
  Fax: +44 1698722416

  Internet address(es):

  General address of the contracting entity: www.scottishwater.co.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from

  : The above mentioned contact point(s)

  Tenders or requests to participate must be sent to

  : The above mentioned contact point(s)

• I.2) Main activity

  Water

• I.3) Contract award on behalf of other contracting entities

  The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting entity:

    SW12/INF/850 The Provision of Manhole Covers & Frames.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Supplies

    Purchase

    NUTS code UKM

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged: 4

    Duration of the framework agreement

    Duration in years: 3

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT

    Range: between 1 500 000 and 2 000 000 GBP

  • II.1.5) Short description of the contract or purchase(s):

    SW11/INF/850 For the Provision of Manhole Covers & Frames.

    This framework is for the supply of Manhole Covers and Frames. The framework will be split in to 2 Lots. Lot 1 Ductile Iron Manhole Covers & Frames and Lot 2 Composite Manhole Covers & Frames. The framework duration is 2 years plus 1 year extension option.

    The works should be carried out in accordance with the documentation and policies stated in II.2.1) Total quantity or scope.

  • II.1.6) Common procurement vocabulary (CPV)

    44423700

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Information about lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    SW11/INF/850 For the Provision of Manhole Covers & Frames.

    1 Standard & Specifications

    The works are to be carried out in accordance with the following documentation.

    Water for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 610 of the Standards and Specifications.

    Sewers for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 405 of the Standards and Specifications.

    Civil Engineering Specification for the Water Industry (CESWI) (sixth edition) 2004 published by Water UK/WRc, augmented by Scottish Water amendments which can be accessed under Section 402 of the Standards and Specifications.

    Typical details are shown in both Sewers for Scotland and Water for Scotland and can be applied for Best Practice Guidance.

    1.1 Road Covers

    All covers and frames shall comply with the relevant provisions of BS EN 124, BS 7903 and Highways Agency Guidance Document HA 104/02. They shall be of a non-rocking design which does not rely on the use of cushion inserts.

    Class D 400 covers shall be used in carriageways of roads (including pedestrian streets), hard shoulders and parking areas used by all types of road vehicles. Minimum depth of frames for NRSWA road categories are shown in Clause 5.2.32 in Sewers for Scotland.

    Design of manholes in accordance with Clause 2.17 of Sewers for Scotland.

    Design of chambers for water apparatus in accordance with Clause 2.3.3 of Water for Scotland.

    1.2 Design Considerations

    Clear opening sizes of access hatches to be minimum 600x750mm above ladders or 675x675mm above step rungs, i.e. there shall be 600mm clear from face of ladder/step rung to opposite side of the hatch. (Note minimum 600mm width except for 675 square cover).

    Step rungs should be used for heights up to 6.0m in manholes, for heights greater than 6.0m ladders should be used. For other site specific chambers designers should review this requirement for operational and maintenance activities.

    Ladders should incorporate hand holds to 1.1m above finished ground level, this may be by an extension piece that can be raised through the open hatch.

    Safety grilles where installed, should be designed to withstand a 250 kg load.

    Estimated value excluding VAT

    Range: between 1 500 000 and 2 000 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: Further details will be provided at a later stage of the tender process.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: Ductile Iron Manhole Covers & Frames

• 1) Short description:

  SW11/INF/850 For the Provision of Manhole Covers & Frames.

  This framework is for the supply of Manhole Covers and Frames. Lot 1 Ductile Iron Manhole Covers & Frames. The framework duration is 2 years plus 1 year extension option.

  The works should be carried out in accordance with the documentation and policies stated in II.2.1) Total quantity or scope.

• 2) Common procurement vocabulary (CPV)

  44423700

• 3) Quantity or scope:

  SW11/INF/850 For the Provision of Manhole Covers & Frames.

  1 Standard & Specifications

  The works are to be carried out in accordance with the following documentation.

  Water for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 610 of the Standards and Specifications.

  Sewers for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 405 of the Standards and Specifications.

  Civil Engineering Specification for the Water Industry (CESWI) (sixth edition) 2004 published by Water UK/WRc, augmented by Scottish Water amendments which can be accessed under Section 402 of the Standards and Specifications.

  Typical details are shown in both Sewers for Scotland and Water for Scotland and can be applied for Best Practice Guidance.

  1.1 Road Covers

  All covers and frames shall comply with the relevant provisions of BS EN 124, BS 7903 and Highways Agency Guidance Document HA 104/02. They shall be of a non-rocking design which does not rely on the use of cushion inserts.

  Class D 400 covers shall be used in carriageways of roads (including pedestrian streets), hard shoulders and parking areas used by all types of road vehicles. Minimum depth of frames for NRSWA road categories are shown in Clause 5.2.32 in Sewers for Scotland.

  Design of manholes in accordance with Clause 2.17 of Sewers for Scotland.

  Design of chambers for water apparatus in accordance with Clause 2.3.3 of Water for Scotland.

  1.2 Design Considerations

  Clear opening sizes of access hatches to be minimum 600x750mm above ladders or 675x675mm above step rungs, i.e. there shall be 600mm clear from face of ladder/step rung to opposite side of the hatch. (Note minimum 600mm width except for 675 square cover).

  Step rungs should be used for heights up to 6.0m in manholes, for heights greater than 6.0m ladders should be used. For other site specific chambers designers should review this requirement for operational and maintenance activities.

  Ladders should incorporate hand holds to 1.1m above finished ground level, this may be by an extension piece that can be raised through the open hatch.

  Safety grilles where installed, should be designed to withstand a 250 kg load.

  Estimated value excluding VAT

  Range: between 500 000 and 1 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• Lot No: 2

  • Lot title: Composite Manhole Covers & Frames

• 1) Short description:

  SW11/INF/850 For the Provision of Manhole Covers & Frames.

  This framework is for the supply of Manhole Covers and Frames. Lot 2 Composite Manhole Covers & Frames. The framework duration is 2 years plus 1 year extension option.

  The works should be carried out in accordance with the documentation and policies stated in II.2.1) Total quantity or scope.

• 2) Common procurement vocabulary (CPV)

  44423700

• 3) Quantity or scope:

  SW11/INF/850 For the Provision of Manhole Covers & Frames.

  1 Standard & Specifications

  The works are to be carried out in accordance with the following documentation.

  Water for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 610 of the Standards and Specifications.

  Sewers for Scotland 2nd edition 2007 published by Water UK/WRc in conjunction with the Scottish Water amendments which can be accessed under Section 405 of the Standards and Specifications.

  Civil Engineering Specification for the Water Industry (CESWI) (sixth edition) 2004 published by Water UK/WRc, augmented by Scottish Water amendments which can be accessed under Section 402 of the Standards and Specifications.

  Typical details are shown in both Sewers for Scotland and Water for Scotland and can be applied for Best Practice Guidance.

  1.1 Road Covers

  All covers and frames shall comply with the relevant provisions of BS EN 124, BS 7903 and Highways Agency Guidance Document HA 104/02. They shall be of a non-rocking design which does not rely on the use of cushion inserts.

  Class D 400 covers shall be used in carriageways of roads (including pedestrian streets), hard shoulders and parking areas used by all types of road vehicles. Minimum depth of frames for NRSWA road categories are shown in Clause 5.2.32 in Sewers for Scotland.

  Design of manholes in accordance with Clause 2.17 of Sewers for Scotland.

  Design of chambers for water apparatus in accordance with Clause 2.3.3 of Water for Scotland.

  1.2 Design Considerations

  Clear opening sizes of access hatches to be minimum 600x750mm above ladders or 675x675mm above step rungs, i.e. there shall be 600mm clear from face of ladder/step rung to opposite side of the hatch. (Note minimum 600mm width except for 675 square cover).

  Step rungs should be used for heights up to 6.0m in manholes, for heights greater than 6.0m ladders should be used. For other site specific chambers designers should review this requirement for operational and maintenance activities.

  Ladders should incorporate hand holds to 1.1m above finished ground level, this may be by an extension piece that can be raised through the open hatch.

  Safety grilles where installed, should be designed to withstand a 250 kg load.

  Estimated value excluding VAT

  Range: between 500 000 and 1 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

  • III.1.4) Other particular conditions:

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Expressions of interest must be submitted by email to procurementhelpline@scottishwater.co.uk by the date indicated in IV.3.4. All applicants will be requested to complete a Pre-Qualification Questionnaire. Questionnaires will be issued electronically to all applicants through an e-tendering system. Responses to Pre-Qualification Questionnaires will be assessed and used to short-list applicants who will be invited to proceeed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires. The anticipated number of applicants that will be invited to tender is eight. All applicants MUST include in their expression of interest their companys full postal address and contact details, inclusive of their company registration number. Upon receipt of expression of interest, the applicant will be requested to register on Public Contracts Scotland - Tenders electronic portal. To do this, a web link will be issued by Scottish Water Procurement Helpline once the applicant has expressed interest.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met: Applicants must complete the technical questions within the pre-qualification questionnaire and tender documents.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Negotiated

    Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting entity:

    SW12/INF/850

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    10.10.2012 - 10:00

  • IV.3.5) Language(s) in which tenders or requests to participate may be drawn up

    Not provided

  • IV.3.6) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.7) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information:

  This contract notice does not preclude Scottish Water from issueing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre-qualification data, all other communications are discouraged. Responses to the OJEU Notice will be evaluated based on Section III.2 and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    See section VI.4.2 below

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: In accordance with regulation 33 of The Utilities Contracts (Scotland) Regulations 2006 as amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulation is actionable by any economic operator which, in consequence of the breach, suffers, or risks suffering, loss or damage and such procedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 3 months from the date when grounds for the bringing of proceedings first arose unless the Court considers that there is good reason for extending the period within which proceedings may be brought.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  17.9.2012