UK-Bristol: design consultancy services

I.1) Name, addresses and contact point(s)

For the attention of: Mr J Thompson
Contact: Strategic Commissioning & Procurement Services
Bristol City Council
The Council House, College Green
Bristol
BS1 5TR
UNITED KINGDOM
Email: john.thompson@bristol.gov.uk
Tel: +44 1173525565
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal - REQD1000431

Further information can be obtained from:

The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

The above mentioned contact point(s)

Tenders or requests to participate must be sent to:

The above mentioned contact point(s)
I.2) Type of the contracting authority

Regional or local authority
I.3) Main activity

General public services
I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description
- II.1.1) Title attributed to the contract by the contracting authority:
  
  Bristol workplace programme.
- II.1.2) Type of contract and location of works, place of delivery or of performance
  
  Services
  
  Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
  
  NUTS code UKK11
- II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
  
  The notice involves a public contract
- II.1.4) Information on framework agreement
  
  Not provided
- II.1.5) Short description of the contract or purchase(s)
  
  Design consultancy services. Construction project management services. Project management consultancy services. Interior design services. Human resources management consultancy services. Personnel-training services. Training services. Training programme services. Architectural design services. Architectural services for buildings. Architectural, construction, engineering and inspection services. Architectural and building-surveying services. Structural engineering consultancy services. Environmental engineering consultancy services. Engineering services. The project is to appoint a supplier to provide or otherwise coordinate a comprehensive service to deliver the design elements of the Bristol workplace programme.
- II.1.6) Common procurement vocabulary (CPV)
  
  79415200, 71541000, 72224000, 79932000, 79414000, 79632000, 80500000, 80521000, 71220000, 71221000, 71000000, 71251000, 71312000, 71313000, 71300000
- II.1.7) Information about Government Procurement Agreement (GPA)
  
  The contract is covered by the Government Procurement Agreement (GPA): yes
- II.1.8) Lots
  
  This contract is divided into lots: yes
  
  Tenders may be submitted for one or more lots
- II.1.9) Information about variants
  
  Variants will be accepted: no
II.2) Quantity or scope of the contract
- II.2.1) Total quantity or scope:
  
  The project is to appoint a specialist workplace strategy supplier to provide or otherwise coordinate a comprehensive service to design elements of the Bristol workplace programme.
  
  The supplier must have considerable experience in redesigning and refurbishment of listed buildings, a proven track record of obtaining English Heritage approval for alterations to listed buildings and able to work alongside council officers to implement the Bristol Workplace Programme.
  
  The design work is anticipated to cover, subject to final programme approval, the conversion of A Bond, Smeaton Road, into new council office space, undertake the internal office improvements to the Council House and a 1980's building, plus five satellite offices spread across the city. The supplier must have considerable demonstrable experience and a proven track record in all areas of Design Specification within similar engagements.
  
  As well as the physical workplace design, the supplier will be required to provide expert advice and guidance on implementing 'agile working/anywhere working/'new ways of working'. It must have considerable market-knowledge and experience of delivering workforce design change programmes in the public and preferably also private sectors.
  
  The Integrated Design Contract will include:
  
  Building and Accommodation Design; consultation with English Heritage, listed planning application / consent, architectural design, mechanical & electrical design, structural design, planning permissions, building regulations and interior design.
  
  Consultancy: Optimum use of accommodation, required changes to working practices (team & individual), how to make flexible / mobile working work – including technology options, transition – from A to B and policy requirements for Human Resources.
  
  Roll-out; cconsultancy/expert advice on Business Change, communications, measurement & feedback mechanisms, management confidence building. accommodation/change (staff move logistics).
  
  The design and delivery of training needs analysis, training / learning development, training / learning delivery and training / learning approach & modelling.
  
  Estimated value excluding VAT:
  
  Range: between 2 500 000 and 8 000 000 GBP
- II.2.2) Information about options
  
  Not provided
- II.2.3) Information about renewals
  
  Not provided
II.3) Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1
- Lot title: Option No.1
1) Short description

The design contract for option 1 will include design to ‘A’ Bond and Council House buildings. Also it will require consultancy and expert advice on; business change; workplace design; roll-out and Refurbishment design of ‘other’ buildings.
2) Common procurement vocabulary (CPV)

79415200, 71541000, 72224000, 79932000, 79414000, 79632000, 80500000, 80521000, 71220000, 71221000, 71000000, 71251000, 71312000, 71313000, 71300000
3) Quantity or scope

Total scope of work is as described in item number II.2.1 and the Information Pack.

Estimated value excluding VAT:

Range: between 4 000 000 and 8 000 000 GBP
4) Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5) Additional information about lots

Option No. 1 includes major construction work to buildings like A Bond.

Lot No: 2
- Lot title: Option No.2
1) Short description

The design contract for option 2 will include design to council house only. Also it will require consultancy and expert advice on; business change; workplace design; roll-out and refurbishment design of ‘other’ buildings. It will not include A Bond.
2) Common procurement vocabulary (CPV)

79415200, 71541000, 72224000, 79932000, 79414000, 79632000, 80500000, 80521000, 71220000, 71221000, 71000000, 71251000, 71312000, 71313000, 71300000
3) Quantity or scope

Total scope of work is as described in item number II.2.1 excluding work to A Bond or other similar building work. For further details please refer to the information pack.

Estimated value excluding VAT:

Range: between 2 500 000 and 4 500 000 GBP
4) Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5) Additional information about lots

Excludes A bond or similar building work.

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
- III.1.1) Deposits and guarantees required:
  
  The Authority reserves the right to request deposits, parent company guarantees, collateral warranty agreements from subcontractors, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the tender documents.
- III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
  
  Bristol City Council standard form of conditions for payment.
- III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
  
  The Authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take a primary liability or to require that each consultant undertakes joint or several liability.
- III.1.4) Other particular conditions
  
  The performance of the contract is subject to particular conditions: yes
  
  Description of particular conditions: As specified in the invitation to tender document.
III.2) Conditions for participation
- III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
  
  Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire and selection document.
- III.2.2) Economic and financial ability
  
  Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire and selection document.
  
  Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published in the pre-qualification questionnaire and selection document. Applicants should also be able to demonstrate the availability of financial resources appropriate to such an undertaking allowing for its value and duration and be able to provide Public and Employers Liability Insurance at 5 000 000 GBP and 10 000 000 GBP respectively and Professional Indemnity Insurance at a minimum level of 2 000 000 GBP. Applicants must provide a minimum of 2 years full sets of accounts for their and any ultimate parent company. Full sets of standards are set out in the pre-qualification questionnaire and selection document.
- III.2.3) Technical capacity
  
  Information and formalities necessary for evaluating if the requirements are met:
  
  In accordance with Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire and selection document.
  
  Minimum level(s) of standards possibly required:
  
  Compliance with EU and UK Procurement legislation. Organisation details, Relevant technical experience and capability. Satisfactory Health & Safety, Equal and, Sub-Contractors policies. Full sets of standards are set out in the pre-qualification questionnaire and selection document.
- III.2.4) Information about reserved contracts
  
  Not provided
III.3) Conditions specific to services contracts
- III.3.1) Information about a particular profession
  
  Execution of the service is reserved to a particular profession: no
- III.3.2) Staff responsible for the execution of the service
  
  Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1) Type of procedure
- IV.1.1) Type of procedure
  
  Restricted
- IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
  
  Objective criteria for choosing the limited number of candidates: Relevant technical experience and capability. Additional Health & Safety and Equal information. Quality assurance and sustainability policies. Technical references. Full sets of standards are set out in the pre-qualification questionnaire and selection document.
- IV.1.3) Reduction of the number of operators during the negotiation or dialogue
  
  Not provided
IV.2) Award criteria
- IV.2.1) Award criteria
  
  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
- IV.2.2) Information about electronic auction
  
  An electronic auction will be used: no
IV.3) Administrative information
- IV.3.1) File reference number attributed by the contracting authority:
  
  REQD1000431
- IV.3.2) Previous publication(s) concerning the same contract
  
  Prior information notice
  
  Notice number in the OJEU: 2012/S 138-230779 of 18.7.2012
- IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
  
  Not provided
- IV.3.4) Time limit for receipt of tenders or requests to participate
  
  7.11.2012 - 12:00
- IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
  
  8.1.2013
- IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
  
  English.
- IV.3.7) Minimum time frame during which the tenderer must maintain the tender
  
  Not provided
- IV.3.8) Conditions for opening tenders
  
  Not provided

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no
VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3) Additional information

This is an E-Tender process. An application / information can be obtained from https://wwww.proactisplaza.com/supplierportal Ref No.REQD1000431. The applicants should note that the date in lV.3.4 (Noon 7 November 2012) includes the time necessary to open, complete and submit the ‘on-line’ pre-qualification questionnaire and any other information via Bristol’s E- tendering system. GO Reference: GO-2012918-PRO-4247501.
VI.4) Procedures for appeal
- VI.4.1) Body responsible for appeal procedures
  
  E-mail: Telephone: Internet address: Fax: Bristol District Registry of the High Court of Justice
  Greyfriars, Lewins Mead
  BS1 2NR Bristol
  UNITED KINGDOM
  e-filing@bristol.countycourt.gsi.gov.uk
  +44 1179106700
  hmcourt--service.gsi.gov.uk
  +44 1179106729
- VI.4.2) Lodging of appeals
  
  Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended).
- VI.4.3) Service from which information about the lodging of appeals may be obtained
  
  Not provided
VI.5) Date of dispatch of this notice:

18.9.2012

UK-Bristol: design consultancy services

Summary

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

I.2) Type of the contracting authority

I.3) Main activity

I.4) Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

II.1.2) Type of contract and location of works, place of delivery or of performance

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

II.1.6) Common procurement vocabulary (CPV)

II.1.7) Information about Government Procurement Agreement (GPA)

II.1.8) Lots

II.1.9) Information about variants

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Information about lots

Lot No: 1

Lot title: Option No.1

1) Short description

2) Common procurement vocabulary (CPV)

3) Quantity or scope

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Lot No: 2

Lot title: Option No.2

1) Short description

2) Common procurement vocabulary (CPV)

3) Quantity or scope

4) Indication about different date for duration of contract or starting/completion

5) Additional information about lots

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2) Economic and financial ability

III.2.3) Technical capacity

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

IV.2.2) Information about electronic auction

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

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