Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Ray McDonald
  CTLB (Com), C&C
  Room 2.1.02 Kentigern House, 65 Brown Street
  Glasgow
  G2 8EX
  UNITED KINGDOM
  Email: DES-Comrcl-CC-HOCS-CM1a@mod.uk
  Tel: +44 1412242527
  Fax: +44 1412242669

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Ministry or any other national or federal authority, including their regional or local sub-divisions

• I.3) Main activity

  Defence

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Provision of site protection services at sites in Northern Ireland.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 23: Investigation and security services, except armoured car services

    NUTS code UKN0

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Security services. The Authority has a requirement to provide site protection for two MoD Establishments in Northern Ireland that are held by Defence Infrastructure Organisation pending disposal.

    The establishments range from office accommodation, HQ and storage facilities. The contractor shall provide site protection including mobile patrols 24 hours 7 days a week.

    TUPE may apply to this requirement.

    Potential bidders are invited to submit an Expression of Interest by no later than 9.10.2012. Late or incomplete expressions will not be accepted. All bidders shall provide evidence of their SIA. Membership.

    This process is without commitment and is for the sole purpose of allowing industry to register an interest in providing these services. On completion of this process, the Authority will select the companies to be included in the distribution list for the invitation to tender.

    A maximum of 5 companies shall be invited to tender. If more than 5 companies express an interest, then companies shall be selected on the basis of their response to the following evaluation criteria. Evidence must be submitted by the 9.10.2012:

    A) Evidence of the organisations mission, size and structure. This evidence should include a copy of the organisations most recent financial accounts;

    B) Evidence of the Methods of ensuring the quality of the service, in meeting the needs of the customer and keeping it fully up to date with current practice;

    C) Details of any site protection services carried out with either MOD or Other Government Departments (OGD) within the last 3 years;

    D) Details of work covering site protection services carried out with Private Sector companies within the last 3 years.

    Companies are advised that if they have recently submitted similar evidence for other requirements, they should make reference to this in their response to this advertisement, including the appropriate reference number and contact details of the individual to whom the information was sent.

    Site visits may be held Mid October 2012. The Authority will advise on this matter in due Course. Only companies invited to tender may attend. The Authority will not be responsible for any Travel and Subsistence costs.

  • II.1.6) Common procurement vocabulary (CPV)

    79710000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The requirement is for a maximum six month period, when both sites should be disposed of.

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

    (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

    (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    (a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

    (b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:

    — Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,

    — Where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator.

    (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;

    (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Accelerated restricted

    Justification for the choice of accelerated procedure: Unforeseen circumstances relating to disposal sites that have to be guarded.

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 5

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: yes

    Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the invitation to tender.

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    CTLBC/2075

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    4.10.2012 - 16:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    9.10.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

  Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk. GO Reference: GO-2012918-DCB-4247535.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    CTLB (Com), C&C

    Body responsible for mediation procedures

    CTLB (Com), C&C

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    CTLB (Com), C&C

• VI.5) Date of dispatch of this notice:

  18.9.2012