Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Mr Peter Mottershead
  Orbit Housing
  Procurement Team, Garden Court, Harryweston Road, Binley Business Park
  Coventry
  CV3 2SU
  UNITED KINGDOM
  Email: ashley.thornton@orbit.org.uk
  Tel: +44 2476437052

  Internet address(es):

  General address of the contracting authority: www.orbit.org.uk

  Address of the buyer profile: www.housingprocurement.com

  Further information can be obtained from:

  Orbit Group Limited
  All information is available by registering on www.housingprocurement.com and downloading all the documents. Difficulties or queries with the web site should be addressed in the first instance to Adam Mottershead. Tel +44 2476438393

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  Orbit Group Limited
  All documents are available to download from www.housingprocurement.com providers will need to register on the web site (free) and express an interest. An e-mail will then provide a link to the information.

  Tenders or requests to participate must be sent to:

  Orbit Group Limited
  All requests to participate must be lodged via the e-tendering system at www.housingprocurement.com. Prospective providers must register on web site and then express an interest in the project. An e-mail will automatically follow detailing how to access to all documents

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Housing and community amenities

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Hosted integrated payroll & human resources system.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 27: Other services

    Main site or location of works, place of delivery or of performance: The main place of performance will be our central office at Garden Court, Harry Weston Road, CV3 2SU Coventry, UNITED KINGDOM.

    NUTS code UKG33

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Orbit is a registered provider of social housing and is seeking a suitable experienced and qualified provider of a fully hosted integrated payroll & HR system who can provide the services as detailed in the Specification document which is available to download by expressing an interest in the project on the web site www.housingprocurement.com.

  • II.1.6) Common procurement vocabulary (CPV)

    79631000, 79211110

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Orbit is a registered provider of social housing and is seeking a qualified and experienced service provider who can provide Orbit with a fully hosted integrated payroll and human resources solution working off a single database for circa 1 400 employees with varying contract arrangements. Payroll solution that meets all statutory requirements including and not limited to PAYE, national insurance, pensions, maternity pay and sick pay. In addition to a hosting service for historic Human Resources data along with user access to update sickness absence, training details, equality information and the production of letters, e-mails and reports as well as on-line leave booking, electronic generation of payslips and other HR functions. The required solution must have the potential to increase functionality.

  • II.2.2) Information about options

    Options: yes

    Description of these options: Option will include a unilateral and discretionary option for Orbit to extend the initial term of the contract for a period of 36 months.

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    The deposits, guarantees or bonds required by Orbit will be set out in the contract documents.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    The terms concerning finance and payment will be set out in the contract documents.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several liability.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ).

    Consistent with the provisions of Directive 2004/18/EEC. The PQQ is available to download by expressing an interest in the project on the web site: www.housingprocurement.com. PQQ must be returned by the date stipulated in IV.3.4.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ).

    Consistent with the provisions of Directive 2004/18/EEC. The PQQ is available to download by expressing an interest in the project on the web site: www.housingprocurement.com. PQQ must be returned by the date stipulated in IV.3.4.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Applicants will be required to complete a pre-qualification questionnaire (PQQ).

    Consistent with the provisions of Directive 2004/18/EEC. The PQQ is available to download by expressing an interest in the project on the web site: www.housingprocurement.com. PQQ must be returned by the date stipulated in IV.3.4.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 5

    Objective criteria for choosing the limited number of candidates: Selection and evaluation criteria is set out in the pre-qualification questionnaire which is available to download by expressing an interest in the project on the web site www.housingprocurement.com.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    PP239

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    26.10.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Orbit Group reserves the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note submission to Orbit does not guarantee any level / amount of work. Orbit Group will not in any circumstances, reimburse any expense incurred by the applicants in preparing their pre-qualification or tender submission.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Royal Courts of Justice
    Strand
    London
    WC2A 2LL
    UNITED KINGDOM

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  17.9.2012