Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Ariana Beatty
  The Governors of the Peabody Trust
  45, Westminster Bridge Road
  London
  SE1 7JB
  UNITED KINGDOM
  Email: tender.contracts@peabody.org.uk
  Tel: +44 2070214133
  Fax: +44 2070214011

  Internet address(es):

  General address of the contracting authority: http://www.peabody.org.uk/

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  For the attention of: Telephone: E-mail: Fax: Internet address: The Governors of the Peabody Trust
  45, Westminster Bridge Road
  The Company Secretary
  SE1 7JB London
  UNITED KINGDOM
  +44 2070214000
  tender.contracts@peabody.org.uk
  +44 2070214011
  http://www.peabody.org.uk/

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Housing and community amenities

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Finance Systems.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 7: Computer and related services

    Main site or location of works, place of delivery or of performance: London area within M25.

    NUTS code UKI

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Peabody wishes to procure a suite of Finance Systems compatible with Peabody's infrastructure that will interface with Peabody's other key systems. Together the systems will be adaptable to change as Peabody continues to grow and develop. Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

    Peabody will consider submission of one or more Lots from each bidder.

  • II.1.6) Common procurement vocabulary (CPV)

    48440000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Estimated value excluding VAT: 475 000,00 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 72 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: Sun Systems upgrade

• 1) Short description

  Peabody currently uses SunSystems 4.3.3 (24 concurrent user licences) for the financial management of eight companies, making use of the Sales, Purchasing, Asset Management, Corporate Allocations and General Ledger functions. Peabody is looking to implement the upgrade of its current SunSystems 4.3.3 and Q&A 10.0.5 systems to the latest version of Infor 10 Financials Business (SunSystems) including Q&A. In addition to the systems above Peabody potentially require the Infor ION suite including.

  Pulse Connect for SunSystems, EIF Studio, Workspace and Infor Q&A Web parts designer. Peabody require the provision of services to develop or assist with the development of various interfaces with Infor10 (SunSystems) potentially including, but not limited to, Peabody’s Housing Management system (QL), payment systems, and supplier relationship management.

  Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

• 2) Common procurement vocabulary (CPV)

  48440000

• 3) Quantity or scope

  Peabody currently uses SunSystems 4.3.3 (24 concurrent user licences) for the financial management of eight companies, making use of the Sales, Purchasing, Asset Management, Corporate Allocations and General Ledger functions. Peabody is looking to implement the upgrade of its current SunSystems 4.3.3 and Q&A 10.0.5 systems to the latest version of Infor 10 Financials Business (SunSystems) including Q&A. In addition to the systems above Peabody potentially require the Infor ION suite including Pulse Connect for SunSystems, EIF Studio, Workspace and Infor Q&A Web parts designer. Peabody require the provision of services to develop or assist with the development of various interfaces with Infor10 (SunSystems) potentially including, but not limited to, Peabody’s Housing Management system (QL), payment systems, and supplier relationship management.

  Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

  Estimated value excluding VAT: 0,00 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Peabody will consider submission of one or more Lots from each bidder.

• Lot No: 2

  • Lot title: Purchase to Pay system

• 1) Short description

  Peabody currently uses the Proactis 2009 Purchase to Pay system to produce purchase orders for all expenditure not processed via the housing management system. Peabody are looking to re-implement or replace the current system with one that will potentially provide near or real-time reference data, transactional and budgets checking integrations with Infor 10 Financials (SunSystems).

  Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

• 2) Common procurement vocabulary (CPV)

  48440000

• 3) Quantity or scope

  Peabody currently uses the Proactis 2009 Purchase to Pay system to produce purchase orders for all expenditure not processed via the housing management system. Peabody are looking to re-implement or replace the current system with one that will potentially provide near or real-time reference data, transactional and budgets checking integrations with Infor 10 Financials (SunSystems).

  Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

  Estimated value excluding VAT: 0,00 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Peabody will consider submission of one or more Lots from each bidder.

• Lot No: 3

  • Lot title: Budget and forecasting system

• 1) Short description

  Peabody requires a Budgeting and Forecasting system with a proven record of integration with Infor 10 (SunSystem Financials) to support the delivery of efficient services to the business, achievement of business objectives and meeting financial management controls and regulations. Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

• 2) Common procurement vocabulary (CPV)

  48440000

• 3) Quantity or scope

  Peabody requires a Budgeting and Forecasting system with a proven record of integration with Infor 10 (SunSystem Financials) to support the delivery of efficient services to the business, achievement of business objectives and meeting financial management controls and regulations. Peabody requires the provision of on-going system support and product maintenance services for the entire life cycle of contract.

  Estimated value excluding VAT: 0,00 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Peabody will consider submission of one or more Lots from each bidder.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Peabody reserves the right to require guarantees from parent companies or other forms of security.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Not provided

  • III.2.3) Technical capacity

    Not provided

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    competitive dialogue

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 9

    Objective criteria for choosing the limited number of candidates: The process will be set out in the contract documents. Potential suppliers should note that Peabody intends to use successive stages under the Competitive Dialogue process. Potential suppliers expressing an interest will be invited to submit a prequalification questionnaire which will be evaluated by Peabody using selection criteria set out in the contract documents. Peabody intends to invite a minimum of three (for each Lot) potential suppliers to submit detailed solutions. Peabody intends to invite a minimum of two (for each Lot) potential suppliers to participate in Dialogue and will then invite candidates to submit Best & Final Offers.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    PEA1472

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    16.10.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Peabody reserves the right to cancel the procurement at any time & not to proceed with the award of any contract at any stage of the procurement process.

  Peabody anticipates to Invite the pre-qualified bidders to participate in Competitive Dialogue in November 2012.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Royal Courts of Justice
    Strand
    London
    WC2A 2LL
    UNITED KINGDOM
    Tel: +44 207-947600

    Body responsible for mediation procedures

    Royal Courts of Justice
    Strand
    London
    WC2A 2LL
    UNITED KINGDOM

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Peabody shall comply with the requirements of regulations 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC into English law) as amended to incorporate the requirements of the Remedies Directive (2007/66/EC) where notifying economic operators of the outcome of this procurement.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    The Cabinet Office
    70 Whitehall
    London
    SW1A 2AS
    UNITED KINGDOM

• VI.5) Date of dispatch of this notice:

  17.9.2012