Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Contact: Sophie Evans
  Gwynedd Council (on behalf of the Gwynedd Children & Young People's Partnership)
  Council Offices, Shire Hall Street
  Caernarfon
  LL55 1SH
  UNITED KINGDOM
  Email: sophieevans@gwyned.gov.uk

• I.2) Type of the contracting authority

  Not provided

• I.3) Main activity

  Education

  General public services

  Health

  Recreation, culture and religion

  Social protection

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Parenting and Family Support in Gwynedd.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 25: Health and social services

    Main site or location of works, place of delivery or of performance: Gwynedd, North Wales.

    NUTS code UKL12

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Gwynedd Council (on behalf of the Gwynedd Children and Young People's Partnership) would like to tender for potential suppliers to deliver the short-medium term elements of the Gwynedd Family Support and Parenting Commissioning Strategy 2012-2017 (the Strategy). The multi agency Commissioning Strategy sets out the vision and outcomes we seek for Gwynedd families as well as our commissioning intentions for the next five years.

    The main vehicle to delivery the Strategy in the short to medium term is the Families First grant. Launched in July 2011, Families First is a key element of the Welsh Government's Child Poverty Strategy, and aims to transform service planning and promote effective, multi-agency support that builds the resilience and independence of families that are vulnerable to disadvantage.

    The Families First Programme emphasises that services must take a whole family approach by providing holistic and family focused interventions. The programme is focused on prevention and early intervention that supports families effectively at the earliest time to stem escalation and limit the need for more specialist interventions for families over time.

    Gwynedd Council intend to focus its Families First grant on key strategic packages of work identified within the Strategy, these include supporting Gwynedd families through:

    Package 1 - Positive Parenting and Strengthening Family Resilience.

    Package 2 - a) Promoting information and financial literacy and b) Supporting parents into work.

    Package 3 - Play, sports and active leisure opportunities.

    Package 4 - Early Years support#.

    This procurement is being conducted under the Restricted Procedure. The selection (PQQ) element of the tender will consist of a mixture of Pass/Fail and Scoreable questions, with some thresholds set within the scoreable questions). On completion of the scoring of the PQQ submissions a maximum of the 5 top scoring providers in each lot will be invited to tender. The ITT element of the process will be scored 100 % quality which will include a value for money assessment.

    Community Benefits do not apply to this contract.

  • II.1.6) Common procurement vocabulary (CPV)

    85000000, 85300000, 85311300, 80000000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    Not provided

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Not provided

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    There are 4 lots:

    Lot 1 - Positive Parenting and Strengthening Family Resilience (estimated annual value 360 000 GBP).

    Lot 2 - a) Promoting information and financial literacy and b) Supporting parents into work (estimated annual value 115 000 GBP).

    Lot 3 - Play, sports and active leisure opportunities (estimated annual value 75 000 GBP).

    Lot 4 - Early years support (estimated annual value 330 000 GBP).

    A breakdown of these values are shown on the relevant lot specification information included in the PQQ pack.

  • II.2.2) Information about options

    Options: yes

    Description of these options: Option to terminate the contract at any stage if the Welsh Government withdraws funds.

    Option to extend contract by up to two years giving a total maximum potential contract length of 6 years.

    Option to adjust funding within lots to respond to changes to levels of need, the relative performance of consortia, and also from having further evidence on the level of unmet need across the packages. This will be included within the contracts, with a maximum percentage of annual fees (likely to be up to 15 %) that can be reaportioned at the end of each year.

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    The awarding authority reserves the right to request a bond, parent guarantee and/or other guarantees of financial liability both at award of the contract and during the term of the contract.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    As set out in the tender documentation.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as 'lead provider'. Consortia must be legally constituted prior to contract award or establish joint and severable liability.

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;

    (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;

    (c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;

    (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;

    (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;

    (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;

    (g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ documents.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    The PQQ includes details of minimum thresholds for participation.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 20: and maximum number 20

    Objective criteria for choosing the limited number of candidates: A maximum of 5 of the highest scoring acceptable candidates (per lot) will be invited to tender.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    SE

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    22.10.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

    Other: Welsh.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    in days: 120 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  Suppliers instructions how to express interest in this tender.

  1. Register your company on the eTenderwales portal (this is only required once)

  — Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

  — Click the “Click here to register” link,

  — Accept the terms and conditions and click “continue”,

  — Enter your correct business and user details,

  — Note the username you chose and click “Save” when complete,

  — You will shortly receive an email with your unique password (please keep this secure).

  2. Express an interest in the tender

  — Login to the portal with the username/password,

  — Click the “Open Access PQQs” link. (These are PreQualification Questionnaires open to any registered supplier),

  — Click on the relevant PQQ to access the content,

  — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

  — This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only),

  — Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  3. RESPONDING TO THE TENDER

  — You can now choose to “Reply” or “Reject” (please give a reason if rejecting),

  — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

  — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,

  — There may be a mixture of online & offline actions for you to perform (there is detailed online help available).

  If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

  — eMail: help@bravosolution.co.uk,

  — Phone: +44 8003684850 / Fax: +44 2070800480.

  Buy4Wales Reference Number: 31780.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Gwynedd Council shall incorporate the standstill period as a matter of good practice, however this is not to be construed as evidencing compliance with the Public Contract Regulations (as amended). For the avoidance of doubt this is a Part B Service, and the Council is not obliged to comply with the standstill requirements and shall incorporate into the timetable to evidence transparency, as directed by the Public Contracts Regulations (as amended) and send the award decision notice which will include: if the bid is held not to be compliant with any technical specification, the reason for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any 'contingencies' e.g. complaints or challenges, and the date after which the contract may be entered into.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  14.9.2012