Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Alan Mawhinney - Project Sponsor
  Contact: Grand Orange Lodge of Ireland, Schomberg House, 368 Cregagh Road, Belfast, BT6 9EY
  Grand Orange Lodge of Ireland
  Schomberg House, 368 Cregagh Road
  Belfast
  BT6 9EY
  UNITED KINGDOM
  Email: projectsponsor@grandorangelodge.co.uk
  Tel: +44 2890701122
  Fax: +44 2890403700

  Internet address(es):

  General address of the contracting authority: http://www.grandorangelodge.co.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Other: Fraternal Organisation

• I.3) Main activity

  Recreation, culture and religion

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Grand Orange Lodge of Ireland - REACH Project.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

    Main site or location of works, place of delivery or of performance: Schomberg House, 368 Cregagh Road, Belfast, BT6 9EY & Sloan's House, 82-86 Main Street, Loughgall, Co. Armagh, BT61 8HZ.

    NUTS code UKN01,UKN05

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    This is a Capital Project in the region of £3.6 million (inclusive of VAT and Fee’s). It involves the refurbishment and extension of two sites - Schomberg House, 368 Cregagh Road Belfast and Sloan’s House, 82-86 Main Street Loughgall Co. Armagh Northern Ireland. Sloan’s House is located in a Planning Conservation Area. The Grand Orange Lodge of Ireland is seeking the professional services of an Economic Operator Team to include, Project Manager, Architect, Quantity Surveyor, Building Services Engineer, Interpretative Designer, Civil Engineer, Structural Engineer and CDM Co-ordinator.

    The Schomberg House and Sloan House schemes will be developed in parallel. Both schemes involve the construction of two / three storey extensions together with site works and internal fit outs / refurbishment. Central to both schemes is the design and fit out of the Museum and interpretative centre which must present the artefacts in an appropriate manner reflecting their historical worth and value while also enabling interactive learning.

  • II.1.6) Common procurement vocabulary (CPV)

    71540000, 71520000, 71220000, 71315210, 71311000, 71312000, 71324000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The Economic Operator will be responsible for the appointments of all professional elements and will be required to enter into contractual agreements with the Economic Operator Team and The Grand Orange Lodge of Ireland to deliver the project.

    Concept / outline design proposals have been prepared for both schemes and Full Planning Permission obtained. It will be the responsibility of the Economic Operator Team, on both sites, to develop this information and manage the scheme through to Post Practical Completion (RIBA Outline Plan of work - Stage L). Some modification of the concept plan / outline design proposals may be necessary. Both the Schomberg House and Sloan House schemes will be developed in parallel.

    It is anticipated that the Economic Operator Team (EOT) will be appointed January 2013, and that this team will proactively progress the scheme through the technical design and production information stages to have RIBA stage F completed by early May 2013 and Invitation to Tender documents issued to the Contractor Teams no later 22 May 2013. The anticipated start date for construction work is the end of July 2013. The date for the completion of the defects correction period on both projects is 22 May 2015. Due to Funder requirements this date cannot, under any circumstances, be extended.

    The Grand Lodge of Ireland reserve the right not to proceed beyond RIBA stage H subject to the Tender price.

    Estimated value excluding VAT:

    Range: between 250 000,00 and 300 000,00 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 29 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Parent company guarantees and collateral warranties may be required.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and Severally Liable.

    For consortia, the lead economic operator should be specified and each member of a Consortium may be required to accept joint and several liability before entering into the contract.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Strict time limit must be adhered to due to Funder requirements.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: The criteria for qualitative selection and full details of the information required are included in the PPQ Questionnaire. The completed Questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: The criteria for qualitative selection and full details of the information required are included in the pre-qualification Questionnaire.

    Minimum level(s) of standards possibly required: The criteria for qualitative selection and full details of the information required are included in the pre-qualification Questionnaire.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    The criteria for qualitative selection and full details of the information required are included in the pre-qualification Questionnaire. The completed Questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.

    Minimum level(s) of standards possibly required:

    The criteria for qualitative selection and full details of the information required are included in the pre-qualification Questionnaire. The completed Questionnaire, together with the supporting documentation requested therein, will constitute the applicants request to participate.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 5

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    AMW/TEN

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    25.10.2012 - 15:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: yes

  Reference to project(s) and/or programme(s): SEUPB - Peace III - 2.1.

• VI.3) Additional information

  The Pre Qualification Questionnaire and associated documents can be obtained from Grand Orange Lodge of Ireland, 368 Cregagh Road, Belfast, BT6 9EY or email projectsponsor@grandorangelodge.co.uk or phone +44 2890 701122. The Contracting Authority will not be responsible for,or pay any expenses or losses, which may be incurred by an economic operator in responding to this notice or in preparing their tender. The Contracting Authority reserves the right not to award any contract.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

    The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  14.9.2012