Directive 2004/17/EC

Section I: Contracting entity

• I.1) Name, addresses and contact point(s)

  Heathrow Airport Limited (HAL)
  The Compass Centre, IT Procurement Department, West Wing 2nd Floor, Nelson Road
  Hounslow
  TW6 2GW
  UNITED KINGDOM

  Internet address(es):

  General address of the contracting entity: http://www.heathrowairport.com

  Address of the buyer profile: http://www.tendersmart.com

  Further information can be obtained from:

  www.tendersmart.com > Business Opportunities > Contract Notices
  Please address your queries via the Messaging Centre on www.tendersmart.com > Business Opportunities > Contract Notices
  www.tendersmart.com
  UNITED KINGDOM

  :
  

  Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from

  www.tendersmart.com > Business Opportunities > Contract Notices
  Please address your queries via the Messaging Centre on www.tendersmart.com > Business Opportunities > Contract Notices
  www.tendersmart.com
  UNITED KINGDOM

  :
  

  Tenders or requests to participate must be sent to

  www.tendersmart.com > Business Opportunities > Contract Notices
  Please address your queries via the Messaging Centre on www.tendersmart.com > Business Opportunities > Contract Notices
  www.tendersmart.com
  UNITED KINGDOM

• I.2) Main activity

  Airport-related activities

• I.3) Contract award on behalf of other contracting entities

  Not provided

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting entity:

    HAL/IT/000137 Next Generation Wi-Fi.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 7: Computer and related services

    Main site or location of works, place of delivery or of performance: Heathrow Airport.

    NUTS code

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with a single operator

    Estimated total value of purchases for the entire duration of the framework agreement

    Frequency and value of the contracts to be awarded: It is proposed that the term of the Wi-Fi Framework Agreement shall be 3 years, and be extendable at HAL's option for up to a total of 5 years.

  • II.1.5) Short description of the contract or purchase(s):

    The objectives of the Wi-Fi Framework are to provide HAL with:

    — continuity of Wi-Fi service (expiry of current contract from March 2013),

    — opportunity to control product offerings, including on campus free Wi-Fi access,

    — opportunity to access customer data,

    — opportunity to increase Worldpoints (loyalty card) take up,

    — opportunity to generate income through sponsorship and advertising,

    — opportunity to link wifi with other products sold by Heathrow, e.g. "get unlimited wifi when you buy xxx".

  • II.1.6) Common procurement vocabulary (CPV)

    72000000, 64200000, 32000000, 48000000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Information about lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The Wi-Fi Framework is to be valid for Heathrow Airport only. It is intended that the Wi-Fi Framework will be on an exclusive basis, subject to commercial terms and depending on the technology solutions associated with Hotspot 2.0.

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Requirements will be defined in the Invitation to Negotiate ("ITN") document.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Requirements will be defined in the ITN document.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Requirements will be defined in the ITN document.

  • III.1.4) Other particular conditions:

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Requirements will be defined in the ITN document.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Potential providers are required to meet the mandatory requirements and respond to the PQQ document.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Potential providers are required to meet the mandatory requirements and respond to the PQQ document.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met: Potential providers are required to meet the mandatory requirements and respond to the PQQ document.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Negotiated

    Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: yes

    Additional information about electronic auction:

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting entity:

    HAL/IT/000137

  • IV.3.2) Previous publication(s) concerning the same contract

    Periodic indicative notice

  • IV.3.3) Conditions for obtaining specifications and additional documents

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    1.10.2012 - 13:00

  • IV.3.5) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 6 (from the date stated for receipt of tender)

  • IV.3.7) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information:

  Registering interest.

  Interested suppliers are required to submit the information requested in the PQQ document by uploading responses to www.tendersmart.com as follows:

  Instructions for registering interest.

  Interested suppliers must register their company and contact profile by clicking on the link for this notice on the "Business Opportunities" menu of the www.tendersmart.com web site and by following the instructions below:

  First, interested suppliers who are not already registered on TenderSmart must register their company profile via "Supplier Zone > New Supplier" menu. Suppliers already registered on TenderSmart can go direct to the second step.

  Second, all interested suppliers must access this Notice via the "Business Opportunities" menu to express interest by following the online instructions and uploading the requested information before the indicated deadline (see Section IV paragraph 3.4).

  Further information.

  To evaluate their suitability, interested suppliers, when responding to this notice are requested to provide information which demonstrates their ability to comply with the award criteria. (Failure to do so will result in their request being rejected).

  HAL does not bind itself to accept any proposal.

  In evaluating their suitability, suppliers may be further requested to provide to HAL additional information e.g.further written submissions, presentations, reference visits/inquiries and/or attend an interview.

  As documentation associated with this process will be made available and exchanged via www.tendersmart.com interested suppliers are required to register on the site. Please refer to this site for terms and conditions.

  Registering interest in this project does not guarantee inclusion of the party on the tender enquiry list. There is no cost associated with registration, expression of interest, or accessing the tender documentation, (where invited). However, to submit a bid at tender stage, then there will be an TenderSmart administration fee. Fee information can be found on the TenderSmart website through selecting the "How It Works" tab and then downloading the "Participant Agreement". Please ensure responses are concise and overall less than 10MB. Your document should be uploaded as a single PDF document on to http://www.tendersmart.com.

  For further information on registration or other aspects of TenderSmart please contact: Frédéric Garat: frederic.garat@tendersmart.com; +33 141900430.

  HAL reserves the right to disqualify any candidate who provides information or confirmation which later proves to be untrue or incorrect or does not supply information when requested.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: A standstill period will be incorporated at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  12.9.2012