UK-Morpeth: repair and maintenance services of electrical and mechanical building installations

I.1) Name, addresses and contact point(s)

For the attention of: Ricardo Blackman
Contact: Commercial and Procurement Services
Northumberland County Council
County Hall, Northumberland
Morpeth
NE61 2EF
UNITED KINGDOM
Email: ricardo.blackman@northumberland.gov.uk
Tel: +44 1670622353
Fax: +44 1670625566

Internet address(es):

General address of the contracting authority: www.northumberland.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA22148

Further information can be obtained from:

For the attention of: Telephone: Fax: Internet address: Northumberland County Council
County Hall, Northumberland
See website below
NE61 2EF Morpeth
UNITED KINGDOM
+44 1670622353
+44 1670625566
www.nepoportal.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

For the attention of: Telephone: Fax: Internet address: Northumberland County Council
County Hall, Northumberland
See website below
NE61 2EF Morpeth
UNITED KINGDOM
+44 1670622353
+44 1670625566
www.nepoportal.org

Tenders or requests to participate must be sent to:

For the attention of: Telephone: Fax: Internet address: Northumberland County Council
County Hall, Northumberland
See website below
NE61 2EF Morpeth
UNITED KINGDOM
+44 1670622353
+44 1670625566
www.nepoportal.org
I.2) Type of the contracting authority

Regional or local authority
I.3) Main activity

General public services
I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description
- II.1.1) Title attributed to the contract by the contracting authority:
  
  Repair and maintenance services of building installations.
- II.1.2) Type of contract and location of works, place of delivery or of performance
  
  Services
  
  Service category No 1: Maintenance and repair services
  
  Main site or location of works, place of delivery or of performance: Northumberland, UK.
  
  NUTS code UKC21
- II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
  
  The notice involves a public contract
- II.1.4) Information on framework agreement
  
  Not provided
- II.1.5) Short description of the contract or purchase(s)
  
  Northumberland County Council is seeking to appoint a partner organisation to undertake property-related repairs and maintenance (responsive repairs, planned and cyclical maintenance, statutory testing and inspections – all trades) and some minor improvement works to its property portfolio. The Council’s current property portfolio comprises of approximately 800 assets.
  
  The Council Property Services team will control, monitor and oversee the contract to ensure the Council’s interests are maintained. The works to be undertaken through this contract will cover a range of portfolio types: schools, libraries, fire stations, leisure centres, care homes, social service offices, highways depots, general administrative buildings, etc.
  
  The services to be provided through this contract comprise the delivery of all responsive repairs, including emergency out-of-hours cover, 365 days per year.
- II.1.6) Common procurement vocabulary (CPV)
  
  50710000, 50700000, 50800000, 50750000, 50870000, 50883000, 45212290, 45259300, 45261900
- II.1.7) Information about Government Procurement Agreement (GPA)
  
  The contract is covered by the Government Procurement Agreement (GPA): yes
- II.1.8) Lots
  
  This contract is divided into lots: no
- II.1.9) Information about variants
  
  Variants will be accepted: no
II.2) Quantity or scope of the contract
- II.2.1) Total quantity or scope:
  
  Northumberland County Council is seeking to appoint a partner organisation for a period of 3 years (with an option to extend for a further 1 year) to undertake property-related repairs and maintenance (responsive repairs, planned and cyclical maintenance, statutory testing and inspections – all trades) and some minor improvement works to its property portfolio. The procurement exercise is seeking to determine the most efficient and economic format for delivery of the service.
  
  Estimated value excluding VAT: 17 200 000,00 GBP
- II.2.2) Information about options
  
  Options: no
- II.2.3) Information about renewals
  
  This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
- III.1.1) Deposits and guarantees required:
  
  Not provided
- III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
  
  Not provided
- III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
  
  Not provided
- III.1.4) Other particular conditions
  
  The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
- III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
  
  Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
  
  (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
  
  (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
  
  (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
  
  (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
  
  (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
  
  (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
  
  (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
  
  (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
- III.2.2) Economic and financial ability
  
  Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
  
  (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
  
  (3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
  
  (4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
- III.2.3) Technical capacity
  
  Information and formalities necessary for evaluating if the requirements are met:
  
  (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
  
  (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
  
  (3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
  
  (4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
  
  (5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
  
  (6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
  
  (7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
  
  (8) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.
  
  (9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
  
  (10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
  
  (11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
  
  (12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
- III.2.4) Information about reserved contracts
  
  Not provided
III.3) Conditions specific to services contracts
- III.3.1) Information about a particular profession
  
  Not provided
- III.3.2) Staff responsible for the execution of the service
  
  Not provided

Section IV: Procedure

IV.1) Type of procedure
- IV.1.1) Type of procedure
  
  Restricted
- IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
  
  Envisaged number of operators: 5
- IV.1.3) Reduction of the number of operators during the negotiation or dialogue
  
  Not provided
IV.2) Award criteria
- IV.2.1) Award criteria
  
  The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
- IV.2.2) Information about electronic auction
  
  An electronic auction will be used: no
IV.3) Administrative information
- IV.3.1) File reference number attributed by the contracting authority:
  
  Not provided
- IV.3.2) Previous publication(s) concerning the same contract
  
  Prior information notice
  
  Notice number in the OJEU: 2012/S 106-176800 of 1.6.2012
- IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
  
  Not provided
- IV.3.4) Time limit for receipt of tenders or requests to participate
  
  12.10.2012 - 12:00
- IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
  
  25.10.2012
- IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
  
  English.
- IV.3.7) Minimum time frame during which the tenderer must maintain the tender
  
  Not provided
- IV.3.8) Conditions for opening tenders
  
  Not provided

Section VI: Complementary information

VI.1) Information about recurrence

Not provided
VI.2) Information about European Union funds

Not provided
VI.3) Additional information

Additional information.

Please follow these instructions to electronically register your interest in this contract:

1. Input the following internet address into your web browser: www.nepoportal.org;

2. Go to the suppliers area, click on the link to 'Log In' or 'Register';

3. If you have a log in, select 'Log In', if not select 'Register Free';

4. To register against a contract, select the binoculars icon beside the 'Latest Opportunities' section;

5. Select Northumberland County Council under organisation;

6. Click on the highlighted link for the contract you are interested ion;

7. Click on 'Register Interest'.

(MT Ref:92615).
VI.4) Procedures for appeal
- VI.4.1) Body responsible for appeal procedures
  
  Not provided
- VI.4.2) Lodging of appeals
  
  Not provided
- VI.4.3) Service from which information about the lodging of appeals may be obtained
  
  Not provided
VI.5) Date of dispatch of this notice:

12.9.2012

UK-Morpeth: repair and maintenance services of electrical and mechanical building installations

Summary

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

I.2) Type of the contracting authority

I.3) Main activity

I.4) Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

II.1.2) Type of contract and location of works, place of delivery or of performance

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

II.1.6) Common procurement vocabulary (CPV)

II.1.7) Information about Government Procurement Agreement (GPA)

II.1.8) Lots

II.1.9) Information about variants

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2) Economic and financial ability

III.2.3) Technical capacity

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

IV.2.2) Information about electronic auction

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

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