Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Wolverhampton City Council
  Civic Centre, St Peters Square
  Wolverhampton
  WV1 1RL
  UNITED KINGDOM
  Email: corporate.procurement@wolverhampton.gov.uk
  Tel: +44 1902555095
  Fax: +44 1902555095

  Internet address(es):

  General address of the contracting authority: www.wolverhampton.gov.uk

  Address of the buyer profile: http://www.blackcountrybusiness.co.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    WOL - The supply, installation and maintenance of traffic signals and associated equipment - 2012.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 1: Maintenance and repair services

    Main site or location of works, place of delivery or of performance: Wolverhampton, Dudley, Walsall, Sandwell, Telford and Wrekin.

    NUTS code UKG

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    Number of participants to the framework agreement envisaged: 4

    Duration of the framework agreement

    Duration in years: 4

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT: 2 700 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    You have been invited to tender for the supply, installation and maintenance of traffic signals and associated systems and equipment with Wolverhampton City Council, Dudley MBC, Sandwell MBC, Walsall MBC and Telford and Wrekin Council (the Authorities) from 1.2.2013 to 31.1.2017 (the Contract Period).

    The instructions for tenderers have been prepared to assist you in submitting your tender. Please read this information carefully.

    It is the intention of the Council to divide these requirements into 3 lots as follows:

    Lot 1 the supply, installation and maintenance of traffic signals (across all 5 authorities).

    Lot 2 the supply, installation and maintenance of computer systems for traffic signals (Wolverhampton, Telford and Wrekin and Walsall).

    Lot 3 the supply, installation and maintenance of bus priority detector and selective vehicle detection equipment.

    (Wolverhampton, Dudley, Sandwell and Walsall).

    Classification codes associated with this project are shown below.

    351100 street & traffic management - equipment.

    351400 street & traffic management - traffic control.

    359999 street & traffic management - not elsewhere classified.

  • II.1.6) Common procurement vocabulary (CPV)

    34996100, 45316212, 50232000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    a) Installation of new equipment - if requested by the Authority the Provider shall install, test and commission, in accordance with the manufacturers instructions and recommendations, for example the following equipment at existing or new installations:

    1) Traffic signal controller;

    2) Pedestrian crossing controller;

    3) Wig-wag controller;

    4) Bleep and sweep audible alarm;

    5) Tactile indicators;

    6) Extra low voltage push-button kits;

    7) Outstation transmission unit.

    b) The above services are to be provided against specific orders from the Authorities and charged at rates as detailed in Schedule C. Installation of Civil Engineering works and all cabling may be subject to a separate contract / order which may not be placed with the Provider;

    c) Following the commissioning of new equipment, the Provider will be required to maintain the equipment within the terms and conditions of this contract. Furthermore, if during the warranty period any part fails then it shall be the responsibility of the Provider, acting on behalf of the Authority to arrange for its replacement or return of faulty parts to the manufacturers / suppliers for its repair, at no additional cost to the Authority;

    d) Please be aware that each Authority will issue Appendix 12/5 and 5/2 DfT specifications

    With works instructions for new installations.

    Estimated value excluding VAT: 2 700 000 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Starting 1.2.2013. Completion 31.1.2017

Information about lots

• Lot No: 1

  • Lot title: The Supply, installation and maintenance of traffic signals (across all 5 authorities)

• 1) Short description

  Every effort has been made to ensure that the summary of equipment to be maintained by the Provider (see Appendices A - L) is up to date at the time of tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.

• 2) Common procurement vocabulary (CPV)

  34996100, 45316212, 50232000

• 3) Quantity or scope

  a) Installation of new equipment - if requested by the Authority the Provider shall install, test and commission, in accordance with the manufacturers instructions and recommendations, for example the following equipment at existing or new installations:

  1) Traffic signal controller;

  2) Pedestrian crossing controller;

  3) Wig-wag controller;

  4) Bleep and sweep audible alarm;

  5) Tactile indicators;

  6) Extra low voltage push-button kits;

  7) Outstation transmission unit.

  b) The above services are to be provided against specific orders from the Authorities and charged at rates as detailed in Schedule C. Installation of civil engineering works and all cabling may be subject to a separate contract / order which may not be placed with the Provider;

  c) Following the commissioning of new equipment, the Provider will be required to maintain the equipment within the terms and conditions of this contract. Furthermore, if during the warranty period any part fails then it shall be the responsibility of the Provider, acting on behalf of the Authority to arrange for its replacement or return of faulty parts to the manufacturers / suppliers for its repair, at no additional cost to the Authority;

  d) Please be aware that each Authority will issue Appendix 12/5 & 5/2 DfT specifications

  With works instructions for new installations.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: The supply, installation and maintenance of computer systems for traffic signals (Wolverhampton, Telford & Wrekin and Walsall)

• 1) Short description

  Every effort has been made to ensure that the summary of equipment to be maintained (as in price schedule /specification D for lot 2 and price schedule/specification E for lot 3) is up to date at the time of the tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.

• 2) Common procurement vocabulary (CPV)

  34996100, 45316212, 50232000

• 3) Quantity or scope

  Maintenance of computer systems for traffic signals.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 3

  • Lot title: The supply, installation and maintenance of bus priority detector and selective vehicle detection equipment

• 1) Short description

  Every effort has been made to ensure that the summary of equipment to be maintained (as in price schedule / specification D for lot 2 and price schedule/specification E for lot 3) is up to date at the time of the tender. However, each Authority reserves the right to alter / update / modify the equipment. Such action(s) could affect the accuracy of the inventory file at the contract date, i.e., 1.2.2013. Also certain projected installations included in the summary of equipment and the inventory file may not be fully commissioned by the contract date mentioned above but will be incorporated at a later date under full cover of the contract conditions. New installations will be added to the annual maintenance cost, pro rata, in accordance with the unit cost.

• 2) Common procurement vocabulary (CPV)

  34996100, 45316212, 50232000

• 3) Quantity or scope

  The existing equipment has been installed by JMW, all new installations & maintenance should be compatible.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Details of the deposits and bonds required by the Council will be set out in the contract documents.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Details of the main terms and conditions of financing and payment will be set out in the contract documents.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Jointly and severally liable.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents.

    Minimum level(s) of standards possibly required: As set out in tender documents.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As set out in tender documents.

    Minimum level(s) of standards possibly required:

    As set out in tender documents.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Open

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    BCPC42

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 15.10.2012

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    22.10.2012

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    in days: 90 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Date: 22.10.2012

    Persons authorised to be present at the opening of tenders: yes

    Additional information about authorised persons and opening procedure: Two Council Officers.

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Interest in this contract process should be expressed via the Black Country Tendering Portal www.blackcountrybusiness.co.uk.

  The Council reserves the right to cancel the procurement and not to proceed with the contract.

  The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only.

  The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.

  The Council notes that the award of the contract may involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.

  This is a voluntary contract notice for a Part B/below threshold contract.

  Under this [procurement / project] the [contractor / developer] is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the [procurement / project]. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  12.9.2012