Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Wigan Council
  Wigan Council, Assets and Contracts, Directorate of Resources, Civic Centre, Millgate
  Wigan
  WN1 1AZ
  UNITED KINGDOM

  Internet address(es):

  General address of the contracting authority: http://www.wigan.gov.uk

  Address of the buyer profile: http://www.wigan.gov.uk

  Further information can be obtained from:

  For the attention of: Mr. Dave Grzelka
  Contact: Service Manager - Building Services
  NPS North West Ltd
  Waterside House, Waterside Drive
  Wigan
  WN3 5AZ
  UNITED KINGDOM
  Email: dave.grzelka@nps.co.uk
  Tel: +44 1942860522

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  For the attention of: Mr. Dave Grzelka
  Contact: Service Manager - Building Services
  NPS North West Ltd
  Waterside House, Waterside Drive
  Wigan
  WN3 5AZ
  UNITED KINGDOM
  Email: dave.grzelka@nps.co.uk
  Tel: +44 1942860522

  Tenders or requests to participate must be sent to:

  Wigan Council
  Chief Executive, Town Hall, Library Street
  Wigan
  WN1 1YN
  UNITED KINGDOM

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Planned and Reactive Servicing and Maintenance of Mechanical Services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 1: Maintenance and repair services

    Main site or location of works, place of delivery or of performance: Wigan, Greater Manchester, United Kingdom.

    NUTS code UKD3

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Wigan Council are seeking to appoint a contractor to complete servicing and responsive repairs to mechanical installations within Wigan Council’s corporate buildings plus the carrying out of associated electrical work. The work will fall into three categories: (i) Annual servicing; (ii) Additional repairs identified at service and which are subsequently approved by the council; and (iii) Responsive repairs on a 24 hour call out service basis. Mechanical installations covered by the contract include air conditioning, air handling, gas fired catering equipment, gas fired boilers and water heaters, pressurisation units, RPZ valves, pumps, heating, fan convectors, ventilation, kitchen canopies, gas soundness testing, smoke control systems, controls, grease traps, soil gas protection system, sprinklers and electrical services associated with the above.

  • II.1.6) Common procurement vocabulary (CPV)

    50712000, 50700000, 50710000, 50720000, 50721000, 45232141, 45330000, 45331000, 45331100, 45331110, 45331200, 45331210, 45331211, 45331220, 45331221, 45332200, 45333000, 45333100, 50500000, 50510000, 50511000, 50511100, 50512000, 50514100, 50531100, 50531200, 51135100, 51511200, 71314310, 71315000, 71315410, 71333000, 71334000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The value of the contract is around 120 000 to 270 000 GBP per annum over a three year term inclusive of further repairs identified at service. The work will fall into three categories: (i) Annual servicing; (ii) Additional repairs identified at service and which are subsequently approved by the council; and (iii) Responsive repairs on a 24 hour call out service basis. Mechanical installations covered by the contract include air conditioning, air handling, gas fired catering equipment, gas fired boilers and water heaters, pressurisation units, RPZ valves, pumps, heating, fan convectors, ventilation, kitchen canopies, gas soundness testing, smoke control systems, controls, grease traps, soil gas protection system, sprinklers and electrical services associated with the above. The scope of the contract may change to reflect the council’s ongoing review of its buildings portfolio during the period of the contract.

    Estimated value excluding VAT:

    Range: between 120 000,00 and 270 000,00 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    The authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 'Instructions to Organisations and Details of Contract' and all corresponding parts within pack 2 'Pre-Qualification Questionnaire').

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 'Instructions to Organisations and Details of Contract' and all corresponding parts within pack 2 'Pre-Qualification Questionnaire' in particular the sections on Financial Information on page 6, Notation Calculation on page 20 and Insurance Requirements on page 26).

    Minimum level(s) of standards possibly required: As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 'Instructions to Organisations and Details of Contract' and all corresponding parts within pack 2 'Pre-Qualification Questionnaire' in particular the sections on Financial Information on page 6, Notation Calculation on page 20 and Insurance Requirements on page 26).

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 'Instructions to Organisations and Details of Contract' and all corresponding parts within pack 2 'Pre-Qualification Questionnaire' in particular the section on Technical and Professional Capacity on page 29).

    Minimum level(s) of standards possibly required:

    As detailed within the pre-qualification questionnaire (refer to pages 9 to 12 in procurement pack 1 'Instructions to Organisations and Details of Contract' and all corresponding parts within pack 2 'Pre-Qualification Questionnaire' in particular the section on Technical and Professional Capacity on page 29).

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 8

    Objective criteria for choosing the limited number of candidates: The highest five to eight scores following evaluation of the pre-qualification questionnaires.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    Not provided

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 12.10.2012 - 17:00

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    12.10.2012 - 17:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    7.11.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  The deadline of 12.10.2012 at 17:00 represents the deadline for the submission of completed pre-qualification questionnaires. The initial duration of the proposed contract is 3 years but there is an option to extend the contract for a further 2 years in annual increments.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  12.9.2012