Summary
Please scroll down for full detailsDirective 2004/18/EC
Section I: Contracting authority
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I.1) Name, addresses and contact point(s)
For the attention of: Procurement Section
Scottish Natural Heritage
Great Glen House, Leachkin Road
Inverness
IV3 8NW
UNITED KINGDOM
Tel: +44 1463725087
Fax: +44 1463725067Internet address(es):General address of the contracting authority: http://www.snh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00383
Further information can be obtained from:For the attention of: Telephone: Fax: Internet address: Scottish Natural Heritage
Great Glen House, Leachkin Road
Procurement Section
IV3 8NW Inverness
UNITED KINGDOM
+44 1463725087
+44 1463725067
http://www.snh.gov.ukSpecifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:For the attention of: Telephone: Fax: Internet address: Scottish Natural Heritage
Great Glen House, Leachkin Road
Procurement Section
IV3 8NW Inverness
UNITED KINGDOM
+44 1463725087
+44 1463725067
http://www.snh.gov.ukTenders or requests to participate must be sent to:For the attention of: Telephone: Fax: Internet address: Scottish Natural Heritage
Great Glen House, Leachkin Road
Procurement Section
IV3 8NW Inverness
UNITED KINGDOM
+44 1463725087
+44 1463725067
http://www.snh.gov.uk -
I.2) Type of the contracting authority
Other: Non-Departmental Public Body
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I.3) Main activity
Environment
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I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
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II.1) Description
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II.1.1) Title attributed to the contract by the contracting authority:
Delivering a Sustainable Facilities Management Service for SNH, Great Glen House, Inverness.
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II.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Great Glen House, Inverness.
NUTS code
UKM62 -
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
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II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreementDuration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: Minimum term contract of 1 year plus option of 3 x 1 year extensions subject to performance and requirement.
Estimated total value of purchases for the entire duration of the framework agreementEstimated value excluding VAT:
Range: between 750 000 and 850 000 GBP
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II.1.5) Short description of the contract or purchase(s)
Please see attached brief Statement of Requirements for all information available at this time, in relation to this contract opportunity.
Suppliers can bid for one or more lots but it should be made clear as to which lots a supplier wishes to be considered for.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=238757.
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II.1.6) Common procurement vocabulary (CPV)
79993000 ,79993100 -
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
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II.1.8) Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
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II.1.9) Information about variants
Variants will be accepted: no
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II.2) Quantity or scope of the contract
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II.2.1) Total quantity or scope:
Please see attached brief Statement of Requirements for a description and the scope of works.
Estimated value excluding VAT:
Range: between 750 000 and 850 000 GBP
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II.2.2) Information about options
Options: no
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II.2.3) Information about renewals
This contract is subject to renewal: no
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II.3) Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2017
Information about lots
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Lot No: 1
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Lot title: Security
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1) Short description
Please see attached brief Statement of Requirements for a description and the scope of works.
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2) Common procurement vocabulary (CPV)
79710000 -
3) Quantity or scope
Please see attached brief Statement of Requirements for a description and the scope of works.
Estimated value excluding VAT:
Range: between 120 000 and 170 000 GBP
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4) Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2017
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5) Additional information about lots
Not provided
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Lot No: 2
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Lot title: Waste Management
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1) Short description
Please see attached brief Statement of Requirements for a description and the scope of works.
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2) Common procurement vocabulary (CPV)
90533000 -
3) Quantity or scope
Please see attached brief Statement of Requirements for a description and the scope of works.
Estimated value excluding VAT:
Range: between 15 000 and 25 000 GBP
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4) Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2017
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5) Additional information about lots
Not provided
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Lot No: 3
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Lot title: Hospitality and Catering Services
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1) Short description
Please see attached brief Statement of Requirements for a description and the scope of works.
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2) Common procurement vocabulary (CPV)
55500000 ,55520000 -
3) Quantity or scope
Please see attached brief Statement of Requirements for a description and the scope of works.
Estimated value excluding VAT: 0 GBP
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4) Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2017
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5) Additional information about lots
Please note that this Lot (Lot 3) of the contract opportunity is a 'self-funding' operation and is not subsidised.
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Lot No: 4
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Lot title: Cleaning & Associated Services
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1) Short description
Please see attached brief Statement of Requirements for a description and the scope of works.
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2) Common procurement vocabulary (CPV)
90919200 ,90911300 ,90911000 ,90922000 ,85142300 ,98311000 ,98311100 ,39530000 ,39532000 ,42933100 ,42933000 -
3) Quantity or scope
Please see attached brief Statement of Requirements for a description and the scope of works.
Estimated value excluding VAT:
Range: between 230 000 and 290 000 GBP
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4) Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2017
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5) Additional information about lots
It is possible that other SNH offices at different locations across Scotland may uptake elements of this Lot but further information will be provided at ITT stage.
Costs associated with other offices have not not been included in the above indicative figures.
Section III: Legal, economic, financial and technical information
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III.1) Conditions relating to the contract
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III.1.1) Deposits and guarantees required:
Please see attached PQQ for relevant information required in relation to this area.
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III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Delivery Payment made quarterly in arrears.
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III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Organisation must be registered at companies house or;
Registered with an appropriate trade or professional register(s) (as set out in Regulation 23 (4) (j) of the Public Contracts (Scotland) Regulations 2012) under the conditions laid down by that member state. In the UK this condition is satisfied by registration with Companies House or a declaration on oath that the candidate is carrying on business in the trade in question in the UK at a specific place of business and under a specific trading name.
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III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
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III.2) Conditions for participation
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III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Full detials are provided in the attached PQQ.
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III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Full details are provided in the PQQ.
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III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see attached brief Statement of Requirements for scope of works involved and specific technical skill and resources required.
Full details are provided int he PQQ.
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III.2.4) Information about reserved contracts
Not provided
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III.3) Conditions specific to services contracts
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III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Membership of British institute of Facilities Management or equivalent for specific Lot being tendered for.
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III.3.2) Staff responsible for the execution of the service
Not provided
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Section IV: Procedure
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IV.1) Type of procedure
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IV.1.1) Type of procedure
Restricted
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IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
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IV.1.3) Reduction of the number of operators during the negotiation or dialogue
Not provided
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IV.2) Award criteria
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IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
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IV.2.2) Information about electronic auction
An electronic auction will be used: no
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IV.3) Administrative information
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IV.3.1) File reference number attributed by the contracting authority:
PP608
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IV.3.2) Previous publication(s) concerning the same contract
Not provided
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IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.10.2012
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IV.3.4) Time limit for receipt of tenders or requests to participate
16.10.2012 - 12:00
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IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
29.10.2012
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IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
English.
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IV.3.7) Minimum time frame during which the tenderer must maintain the tender
Not provided
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IV.3.8) Conditions for opening tenders
Not provided
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Section VI: Complementary information
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VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: This opportunity will be re-tendered for within the next 6 - 42 months depending on the requirements.
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VI.2) Information about European Union funds
Not provided
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VI.3) Additional information
In order to participate suppliers are requested to register their interest in this contract on the Public Contracts Scotland Portal and download, complete and return the attached Pre-Qualification Questionnaire documentation in hard copy.
The highest scoring PQQ submissions will be invited to tender (ITT).
(SC Ref:238757).
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VI.4) Procedures for appeal
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VI.4.1) Body responsible for appeal procedures
Not provided
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VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: SNH will incorporate a minimum of 10 calendar days standstill period from the date information on the award of the contract is communicated to tenderers before entering into a contract with the successful tenderer(s). If an appeal regarding the award of the contract has not been successfully resolved, an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (as amended) may bring proceedings in the Sheriff Court or the Court of Sessions.
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VI.4.3) Service from which information about the lodging of appeals may be obtained
Not provided
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VI.5) Date of dispatch of this notice:
12.9.2012
