Directive 2009/81/EC

Section I: Contracting authority/entity

• I.1) Name, addresses and contact point(s)

  For the attention of: John Valentine
  Foreign and Commonwealth Office (FCO)
  Old Admiralty Building
  London
  SW1A 2PA
  UNITED KINGDOM
  Email: john.valentine3@fco.gov.uk
  Tel: +44 2070080923

  Internet address(es):

  General address of the contracting authority/entity: www.fco.gov.uk

  Electronic access to information: www.fco.bravosolution.co.uk

  Electronic submission of tenders and requests to participate: www.fco.bravosolution.co.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Ministry or any other national or federal authority, including their regional or local sub-divisions

• I.3) Main activity

  Other: Foreign Affairs

• I.4) Contract award on behalf of other contracting authorities/entities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    The Provision of Mobile and Static Security Services in Iraq (Baghdad, Erbil and Basra).

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 4: Investigation and security services

  • II.1.3) Information on framework agreement

    Not provided

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s):

    Security services. Security Guarding services at the British Embassy Baghdad, British Office Baghdad, British Consulate-General Erbil and British Consulate-General Basra.

  • II.1.6) Common procurement vocabulary (CPV)

    79710000

  • II.1.7) Information about subcontracting

    The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

    The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

    The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The provision of Security Guarding services at the British Embassy Baghdad, British Office Baghdad,and British Consulate-General Basra (Lot 1) and British Consulate-General Erbil (Lot 2). The requirement is to provide sufficient numbers of mobile and static guards, with relevant training, experience and security clearance, to control access to premises on a 24-hour basis and to provide mobile security to our personnel when travelling in Iraq. The requirement will also include the provision of supporting operations, control rooms and communications services and additional security–related tasks, as specified by the Authority.

    Estimated value excluding VAT:

    Range: between 44 000 000 and 54 000 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: The FCO will have the option to extend the contract(s) for two (2) potential extension periods of 12 months each. The requirement is divided into lots: Lot 1: Baghdad and Basra. Lot 2: Erbil. Prospective tenderers may bid for one or both lots, with the FCO being willing to consider placing both requirements with a single company if this delivers best value for money to the FCO.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: The Provision of Security Guarding Services in Baghdad and Basra, Iraq.

• 1) Short description

  Static guards to control access to British Embassy Baghdad, British Office Baghdad and British Consulate General Basra and mobile security operators to provide security to our personnel when travelling in Iraq.

• 2) Common procurement vocabulary (CPV)

  79710000

• 3) Quantity or scope

  The requirement is to provide sufficient numbers of mobile and static guards, with relevant training, experience and security clearance, to control access to British Embassy Baghdad, British Office Baghdad and British Consulate General Basra on a 24-hour basis and to provide mobile security to our personnel when travelling in Iraq. The requirement will also include the provision of supporting operations, control rooms and communications services and additional security–related tasks, as specified by the Authority. The contract will be for a period of 36 months plus two potential extension periods each of 12 months each and covers both static and mobile security.

  Estimated value excluding VAT:

  Range: between 40 000 000 and 47 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Starting 1.4.2013. Completion 31.3.2016

• 5) Additional information about lots

  Lot 1 covers both Baghdad and Basra.

• Lot No: 2

  • Lot title: The Provision of Security Guarding Services in Erbil, Iraq.

• 1) Short description

  Mobile and static guards to control access and provide mobile security to British Consulate General Erbil, Kurdistan, Iraq.

• 2) Common procurement vocabulary (CPV)

  79710000

• 3) Quantity or scope

  The requirement is to provide sufficient numbers of mobile and static guards, with relevant training, experience and security clearance, to control access to British Consulate General Erbil on a 24-hour basis and to provide mobile security to our personnel when travelling in Kurdistan, Iraq. The requirement will also include the provision of supporting operations, control rooms and communications services and additional security–related tasks, as specified by the Authority. The contract will be for a period of 36 months plus two potential extension periods each of 12 months each and covers both static and mobile security.

  Estimated value excluding VAT:

  Range: between 4 000 000 and 7 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Starting 1.4.2013. Completion 31.3.2016

• 5) Additional information about lots

  Lot 2 covers Erbil only.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    The Authority reserves the right to require a parent company guarantee and/or contract performance bond.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Fixed price contract with payments made monthly in arrears. The Authority will settle correctly worded and adequately supported invoices within 30 days of receipt.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several.

  • III.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

    Not provided

  • III.1.5) Information about security clearance:

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation

    Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

    A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

    Candidates will be required to answer these questions as part of the pre-qualification process.

    Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

    Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

    Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

  • III.2.2) Economic and financial ability

    Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

    Information and formalities necessary for evaluating if the requirements are met: See PQQ.

    Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

    Information and formalities necessary for evaluating if the requirements are met: See PQQ.

    Minimum level(s) of standards possibly required: See PQQ.

  • III.2.3) Technical and/or professional capacity

    Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

    Information and formalities necessary for evaluating if the requirements are met:

    See PQQ.

    Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

    Information and formalities necessary for evaluating if the requirements are met:

    See PQQ.

    Minimum level(s) of standards possibly required

    See PQQ.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 3 and maximum number 6

    Objective criteria for choosing the limited number of candidates: Legal and financial status (including any key sub-contractors), and capacity.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction has been used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    CPG01630

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    8.10.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information:

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. Bids not submitted via the eTendering Portal will not be considered. GO Reference: GO-201295-PRO-4212535.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  5.9.2012