Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Contact: https://in-tendhost.co.uk/parliamentuk/aspx/Home
  The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
  14 Tothill Street
  London
  SW1H 9NB
  UNITED KINGDOM
  Email: csd@parliament.uk

  Internet address(es):

  General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Not provided

• I.3) Main activity

  Other: Parliament UK

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    ARC1053 - Signage Consultant - Parliamentary Estate.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    NUTS code UKI1

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    The two Houses of Parliament are looking to implement a programme of improvements to signage for the Parliamentary Estate. The programme currently has three separate approved projects:

    1. the production of a standards manual;

    2. improvements to signage directed at visitors internally to the Estate;

    3. improvements to signage around the perimeter of the Estate.

    It is the intention to employ one consultant to work on all three projects. It is not essential for the Consultant to possess all the skills internally. However the Consultant should have previous experience of leading and managing projects which have developed signage standards, particularly in a heritage environment. The Consultant should therefore be familiar with legislation applicable to signage, and to the obligations of building owners to provide signage as well as experience with a varied client stakeholder base with varied operational requirements.

    A contractor will be employed separately by the Employer, with the consultants input on selection and tendering, to supply, fabricate and install signage and sign stands.

    The Consultant shall have within its own organisation, or will directly employ, the services of a signage specialist having the expertise of designing and specifying signage meeting current regulations and heritage requirements for organisational operations similar to the Houses of Parliament, demonstrable understanding of, and design experience in, listed buildings or of heritage importance and with appropriate knowledge of industry standards in formats and materials.

    The Consultant shall have within its own organisation, or will directly employ, the services of a building conservation specialist, with suitable experience, qualifications and expertise in building conservation and the preparation of drawings, Design & Access and Heritage Impact statements, as required for submission with planning and Listed Building applications.

    The Consultant shall have within its own organisation, or will directly employ, the services of any other specialists required to perform the duties and obligations of this brief, such as on costs and accessibility.

    The Consultants primary role is to:

    — lead and manage a programme of work for signage improvements to the Parliamentary Estate,

    — co-ordinate and take responsibility for all the various specialist services required,

    — assist in the development of a signage strategy,

    — in consultation with the various stakeholders identify the various issues and problems with existing signage and to act as the expert in resolving such issues and concerns,

    — select the most suitable and cost-effective means of specifying signs to give best value for money over the immediate and longer term,

    — undertake all design work and associated activities required to complete the signage improvements required,

    — advise on costs,

    — assist in the selection and subsequent management of a contractor for the implementation of improvements (supply, fabrication and installation works) and monitor the performance and quality of workmanship.

    There are approximately 16 building complexes or spaces requiring creation of standards, most of which are listed; most notably the Palace of Westminster.

    A final working draft of the Signage Manual is required within 20 weeks of appointment. During this time the Consultant will be expected to have completed all surveys, investigations, consultations and option studies to establish recommendations for internal and external improvements for approval of the Employer. Completion of improvements is scheduled for 31 weeks following approval of recommendations, including the tender period for the specialist contractor.

  • II.1.6) Common procurement vocabulary (CPV)

    34928470, 71221000, 71200000, 45212350, 71220000, 44423400

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Estimated value excluding VAT: 150 000 GBP

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 7 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several liability.

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following website http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Copies of full audited accounts, or other equivalent documentation independently certified, for the previous two financial years. Details of annual turnover in respect of similar services. Details of parent company(s) and of other companies in the group.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    The Pre-Qualification Questionnaire will be accessible at the following website http://in-tendhost.co.uk/parliamentuk. To be able to access these documents you will need to select the above quoted tender in the "current tenders" list, click on the "view tender details" and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password.

    If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 7

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    ARC1053

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    24.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Department of Finance
    The House of Commons
    London
    SW1A 0AA
    UNITED KINGDOM

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  23.7.2012