Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Category Specialist
  NHS Commercial Procurement Collaborative (NHS CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
  Don Valley House. Savile Street East
  Sheffield
  S4 7UQ
  UNITED KINGDOM
  Email: help@bravosolution.co.uk
  Tel: +44 8003684850

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Health

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Decontamination of Surgical Instruments.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 16: Sewage and refuse disposal services; sanitation and similar services

    Main site or location of works, place of delivery or of performance: Please see III.2.1 for the full user eligibility text.

    The following entities shall be eligible to utilise any resulting agreement(s):

    NHS CPC member bodies as listed at: http://www.yhcpc.nhs.uk/node/208, and any additional new CPC members for the duration of the contract, plus any other NHS/public sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of NHS CPC, including but not limited to Acute Trusts, Foundation Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Health Boards and other health organisations (Wales and Scotland), Health and Social Care Trusts (Northern Ireland), Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs/Organisations, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health).

    For the avoidance of doubt the following is a list of our members on the date of publishing this notice.

    NUTS code UK

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Decontamination of surgical instruments - the collection of contaminated surgical instruments and trays from various NHS sites, the decontamination of the collected items and the repacking and return of the instruments and trays to the originating site for reuse. These services must include track and trace facilities and the decontamination must be in line with the appropraite regulations governing the decontamination of surgical instruments.

  • II.1.6) Common procurement vocabulary (CPV)

    42924720, 33169500

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    352,000 items approximately per annum. The cost indicated below is the approximate total for all 3 years across all lots if all awarded.

    Estimated value excluding VAT: 350 000 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: Option to extend for a further 2 years in 12 month increments.

    Provisional timetable for recourse to these options:

    in months: 36 (from the award of the contract)

  • II.2.3) Information about renewals

    This contract is subject to renewal: yes

    In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:

    in months: 36 (from the award of the contract)

• II.3) Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: Decontamination services for Derbyshire Community Health

• 1) Short description

  Decontamination of surgical instruments - the collection of contaminated surgical instruments and trays from various NHS sites, the decontamination of the collected items and the repacking and return of the instruments and trays to the originating site for reuse. These services must include track and trace facilities and the decontamination must be in line with the appropriate regulations governing the decontamination of surgical instruments.

• 2) Common procurement vocabulary (CPV)

  42924720, 33169500

• 3) Quantity or scope

  Please see ITT for details - approx 59 000 plus items.

  Estimated value excluding VAT: 350 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) - Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (keep this secure). Once registered you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

• Lot No: 2

  • Lot title: Decontamination services for Leeds Community Health Services

• 1) Short description

  Decontamination of surigal instruments including the collection of used instrumenst and trays, the decontamination of these items and the return of the cleaned items to their original collection point for reuse. This service includes the track and trace of the items and the decontamination must be in line with the appropriate regulations for these services.

• 2) Common procurement vocabulary (CPV)

  42924720, 33169500

• 3) Quantity or scope

  137,000 items approximately

  Estimated value excluding VAT: 460,000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) - Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (keep this secure). Once registered, you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

• Lot No: 2

  • Lot title: Decontamination services for Locala Community Partnership CIC

• 1) Short description

  Decontamination of surigal instruments including the collection of used instruments and trays, the decontamination of these items and the return of the cleaned items to their original collection point for reuse. This service includes the track and trace of the items and the decontamination must be in line with the appropriate regulations for these services.

• 2) Common procurement vocabulary (CPV)

  42924720, 33169500

• 3) Quantity or scope

  88 000 items approx

  Estimated value excluding VAT: 180,000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) - Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (keep this secure). Once registered, you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

• Lot No: 4

  • Lot title: Decontamination Services for Rotherham Community Health Services

• 1) Short description

  Decontamination of surigal instruments including the collection of used instruments and trays, the decontamination of these items and the return of the cleaned items to their original collection point for reuse. This service includes the track and trace of the items and the decontamination must be in line with the appropriate regulations for these services.

• 2) Common procurement vocabulary (CPV)

  42924720, 33169500

• 3) Quantity or scope

  68,000 items approx

  Estimated value excluding VAT: 240,000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) - Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (keep this secure). Once registered, you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    None applicable.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    30 days nett

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several liability.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: See ITT document.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Please see ITT for instructions and details.

    Minimum level(s) of standards possibly required: Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (required once) - Browse to the eSourcing Portal: https://yhcpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (keep this secure). Once registered, you will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    See ITT for details.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Open

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    CRE00108

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    17.8.2012 - 17:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 3 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Date: 17.8.2012 - 17:00

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  THE NHS CPC are not liable for any procurement costs assocaited with tihs project and reserve the right not to award a contract.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: NHS CPC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012