Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Julie Phair
  Contact: Corporate Procurement
  North Ayrshire Council
  Cunninghame House, Friars Croft
  Irvine
  KA12 8EE
  UNITED KINGDOM
  Email: procurement@north-ayrshire.gov.uk
  Tel: +44 8456030590
  Fax: +44 1294324054

  Internet address(es):

  General address of the contracting authority: http://www.north-ayrshire.gov.uk

  Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Framework agreement for provision of surveying services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

    Main site or location of works, place of delivery or of performance: North Ayrshire.

    NUTS code UKM33

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged: 8

    Duration of the framework agreement

    Duration in years: 4

  • II.1.5) Short description of the contract or purchase(s)

    Framework agreement for surveying services with 2 separate lists which shall run within the framework agreement with up to 4 consultants on each list. Consultants may apply to be part of either list or both lists. Services required include but are not limited to:

    Quantity surveying services.

    Other surveying services ie:

    Building surveying.

    Design and specification.

    CAD drawing.

    Dilapidations, valuations and condition surveys.

    Rent reviews for ingoing and outgoing surveys for leased commercial and industrial property.

    Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=232325.

    The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=232325.

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

  • II.1.6) Common procurement vocabulary (CPV)

    71251000, 71315300, 71324000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    As required.

  • II.2.2) Information about options

    Options: yes

    Description of these options: Please note the Contract term is 24 months initially with the facility for 1 or 2 years extension subject to the Consultant’s performance and at the discretion of the Council.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Not provided

Information about lots

• Lot No: 2

  • Lot title: Other surveying services

• 1) Short description

  Other surveying services including but not limited to:

  Building surveying.

  Design and specification.

  CAD drawing.

  Dilapidations, valuations and condition surveys.

  Rent reviews for ingoing and outgoing surveys for leased commercial and industrial property.

• 2) Common procurement vocabulary (CPV)

  71315300, 22314000, 79415200, 79933000, 48321100

• 3) Quantity or scope

  As required.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Please note the Contract term is 24 months initially with the facility for 1 or 2 years extension subject to the Consultant’s performance and at the discretion of the Council.

• Lot No: 1

  • Lot title: Quantity surveying services

• 1) Short description

  Quantity surveying services.

• 2) Common procurement vocabulary (CPV)

  71324000

• 3) Quantity or scope

  As required.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Please note the Contract term is 24 months initially with the facility for 1 or 2 years extension subject to the Consultant’s performance and at the discretion of the Council.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    As per PQQ document.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: As per the PQQ document.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: As per the PQQ document.

    Minimum level(s) of standards possibly required: As per the PQQ document.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As per the PQQ document.

    Minimum level(s) of standards possibly required:

    As per the PQQ document.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 16

    Objective criteria for choosing the limited number of candidates: Evaluation criteria shall be as per the details included in the attached PQQ document. All information will be interpreted and evaluated by the appointed evaluation panel and applications will be scored for short-listing purposes at the discretion of the Council. No correspondence will subsequently be entered into in this respect.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    NA/171

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    13.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    2.10.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Place:

    Cunninghame House, Irvine, KA12 8EE.

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  Please note that any questions / queries regarding this pre-qualification opportunity must be raised through the electronic facility within the Public Contracts Scotland portal only. However, questions may only be asked up until 12 noon on 6 August 2012. While the system will allow and record questions after this time, North Ayrshire Council shall not respond, giving the proximity to the submission deadline.

  (SC Ref:232325).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: North Ayrshire Council will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012