Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Howard Tweed
  Contact: RMBC Procurement Section
  Rotherham Metropolitan Borough Council
  Riverside House, floor 2 Wing C Main Street
  Rotherham
  S60 1AE
  UNITED KINGDOM
  Email: howard.tweed@rotherham.gov.uk
  Tel: +44 1709334191
  Fax: +44 1709334195

  Internet address(es):

  General address of the contracting authority: www.rotherham.gov.uk

  Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0760

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes
  

  Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Metropolitan Borough Council, one or more of the other 22 Local Authorities within the Yorkshire/Humber Region and all other Local Authorities in the United Kingdom (collectively described in this ITT where the context requires as “the Contracting Authorities”) may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Security services - manned guarding.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 23: Investigation and security services, except armoured car services

    Main site or location of works, place of delivery or of performance: Sites in and around the Rotherham area.

    NUTS code UKE3

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    Number of participants to the framework agreement envisaged: 2

    Duration of the framework agreement

    Duration in months: 48

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT:

    Range: between 800 000 and 900 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    Provision of manned guarding and patrol services to various Rotherham Borough Council premises, parks and construction sites.

    All documentation can be downloaded from the Alito SCMS website http://scms.alito.co.uk.

    This invitation is made on behalf of Rotherham Borough Council and all of the other local authorities in the United Kingdom (collectively described in this ITT where the context requires as “the Contracting Authorities”) who may wish to utilise the services of the successful Tenderer (s).’.

    ‘The agreement will be a framework agreement let by Rotherham Borough Council for the benefit of Rotherham Borough Council and other Contracting Authorities who may wish to call-off orders under the agreement. Rotherham Borough Council will be a central purchasing body for this purpose.

    The Contracting Authorities who will be entitled to call-off orders under the agreement are all of the local authorities in the United Kingdom, details of which can be found in the Municipal Yearbook published by Hemming Information Services, a division of the Hemming Group Limited, whose e-mail address is: myb@hgluk.com.’.

    You should upload the completed pre-qualification questionnaire and supporting documents onto the SCMS system no later than 12:00 noon on Friday 10.8.2012.

    All pre-qualification questionnaires must be returned through the SCMS system and will not be accepted by any other means.

  • II.1.6) Common procurement vocabulary (CPV)

    79710000, 79713000, 79715000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Expenditure is estimated at 800 000 GBP - 900 000 GBP over a 48 month period however this does not carry any guarantee of turnover and any estimated volume of business are indicative and may vary upwards or downwards depending on Rotherham Borough Councils actual future needs.

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 48 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: Manned Guarding - Riverside House

• 1) Short description

  Provision of night time guarding services at Riverside House, the councils new civic offices.

• 2) Common procurement vocabulary (CPV)

  79710000, 79713000

• 3) Quantity or scope

  To be detailed in the ITT document.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: Manned guarding - customer service centres

• 1) Short description

  Provision of daytime manned guarding to the councils customer service centres.

• 2) Common procurement vocabulary (CPV)

  79710000, 79713000

• 3) Quantity or scope

  To be detailed in the ITT document.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 3

  • Lot title: Manned Guarding - Council depots and buildings

• 1) Short description

  Provision of manned guarding services to council depots and council buildings as required.

• 2) Common procurement vocabulary (CPV)

  79710000, 79713000, 79714000

• 3) Quantity or scope

  To be detailed in the ITT document.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 4

  • Lot title: Manned guarding services - market complex

• 1) Short description

  Provision of daytime manned guarding to the couincils market complex, outside street markets and other street activities.

• 2) Common procurement vocabulary (CPV)

  79710000, 79713000, 79714000

• 3) Quantity or scope

  To be detailed in the ITT Document.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 5

  • Lot title: Mobile Patrols

• 1) Short description

  Provision of mobile patrols services to various council parks and buildings as required.

• 2) Common procurement vocabulary (CPV)

  79710000, 79715000

• 3) Quantity or scope

  To be included in the ITT document.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several liability.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-tender questionnaire documentation which can be downloaded from http://scms.alito.co.uk.

  • III.2.2) Economic and financial ability

    Minimum level(s) of standards possibly required: As detailed in the pre-tender questionnaire documentation which can be downloaded from http://scms.alito.co.uk.

  • III.2.3) Technical capacity

    Minimum level(s) of standards possibly required:

    As detailed in the pre-tender questionnaire documentation which can be downloaded from http://scms.alito.co.uk.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    10-022

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 3.8.2012

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    10.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    7.9.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: In approx 48 months time.

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  Documents can be downloaded from http://scms.alito.co.uk.

  (MT Ref:90111).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Mr Simon Bradley
    Floor 2 Wing C, Riverside House, Main Street
    Rotherham
    S60 1AE
    UNITED KINGDOM
    Email: simon.bradley@rotherham.gov.uk

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012