Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Contact: Neil Robb
  Brighton and Hove City Council
  Grand Avenue
  Hove
  BN3 2LS
  UNITED KINGDOM
  Email: neil.robb@brighton-hove.gov.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes
  

  East Sussex County Council
  County Hall
  Lewes
  BN7 1UE
  UNITED KINGDOM

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Real Time Passenger Information System (RTPI).

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 5: Telecommunications services

    Main site or location of works, place of delivery or of performance: Brighton and Hove City and East Sussex.

    NUTS code UKJ

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Real Time Passenger Information (RTPI) system.

  • II.1.6) Common procurement vocabulary (CPV)

    48813200, 48813000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Brighton & Hove City Council currently has a Real Time Passenger Information (RTPI) system that has been in operation since 2001, which provides information on services within the city and on some cross boundary services into neighbouring counties.

    The current system is operated under the partnership between Brighton & Hove City Council (BHCC), Brighton & Hove Bus and Coach Company (BHBCC) and East Sussex County Council (ESCC).

    The current RTPI system has been supplied and maintained by the company Trapeze. The service and maintenance contract with Trapeze will finish at the end of July 2013. As a result, BHCC and its partners are taking the opportunity to upgrade their existing RTPI system under a new contract that will enable a technology upgrade and ongoing maintenance of the system. Brighton & Hove City Council will be acting as the lead for this procurement in purchasing the upgraded RTPI system for use both by it and by East Sussex County Council (and bus operators) under arrangements described in the tender documents.

    The upgraded RTPI system architecture will be based entirely on a GPRS communication network, which will result in all existing equipment and such as that is operated under the Private Mobile Radio (PMR) communication network being upgraded or replaced to work under the new communication conditions. The existing equipment includes:

    — bus stop displays,

    — on-bus displays, and

    — on-bus unit that interfaces with the RTPI server and provides the buses positional data.

    The current RTPI server is located on BHCC premises, which is to be decommissioned by BHCC and replaced with a Contractor hosted RTPI server.

    The existing RTPI software will be replaced with the Contractor’s own RTPI software, which will comply with BHCC system requirements (as defined in the tender documents).

    The core system should be able to track all equipped buses and provide current, historical and predictive journey information and the analysis of data to enable efficient and cost effective public transport operations.

    The RTPI system will have the functionality to link to neighbouring RTPI systems, maintain a SIRI link for the transfer of real time data to 3rd party applications as well as the ability to have multiple bus operators (i.e. bus operators that operate within Brighton & Hove and operate a cross boundary service with a neighbouring authority) making use of the system.

    Both the historical data and current data from the RTPI system should be available to the local authorities and bus operators, via any device (i.e. Contractor is to provide the software that will enable this functionality) that has an internet connection that is secure and be able to maintain privacy between bus operators.

    The specification and associated price schedules will provide for both ongoing maintenance of all system assets, and scope for enhancements to include additional hardware and software.

    Maintenance terms and conditions will apply to the maintenance and fault rectification of system assets.

    Year 1 of the contract will deliver a two phase upgrade works:

    — Phase 1: Upgrading of routes 28 and 29 and associated hardware (h/w) and software (s/w) (year 1, months 1 to 6), followed by 54 months of maintenance (1st 6 months at zero cost).

    — Phase 2: Upgrading remaining routes and associated h/w and s/w (year 1, months 7 to 12), followed by 48 months of maintenance.

    Following the initial term, Brighton & Hove City Council will have an option to extend the maintenance for the RTPI system on an annual basis for up to a further 5 years.

    The system should provide both “scheduled” and “real time” bus information and there is also a requirement for robust and flexible sign/system messaging tools (i.e. bus RTPI being made available at bus stops and to end users with any device with an internet connect, such as through a mobile phone application).

    Estimated value excluding VAT:

    Range: between 3 000 000,00 and 6 000 000,00 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: Year 1 of the contract will deliver a two phase upgrade works:

    — Phase 1: Upgrading of routes 28 and 29 and associated hardware (h/w) and software (s/w) (year 1, months 1 to 6), followed by 54 months of maintenance (1st 6 months at zero cost).

    — Phase 2: Upgrading remaining routes and associated h/w and s/w (year 1, months 7 to 12), followed by 48 months of maintenance.

    Following the initial term, Brighton & Hove City Council will have an option to extend the maintenance for the RTPI system on an annual basis for up to a further 5 years.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    As stipulated in PQQ doumentation.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    As stipulated in PQQ doumentation.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Applicants will be asked to complete a pre-qualification questionnaire where all requirements will be detailed. Expressions of interest must be by completed pre qualification questionnaire - obtained from South East Business Portal. https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the South East Business Portal, https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

    Interested parties should register and then search for opportunities against Brighton and Hove City Council.Questionnaires must be returned to the correspondance address in Section 1, and must be returned in an unamrked envelope by the date stipulated in IV.3.4.

    Minimum level(s) of standards possibly required: If required, will be set out in documentation.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the South East Business Portal, https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

    Interested parties should register and then search for opportunities against Brighton and Hove City Council.Questionnaires must be returned to the correspondance address in Section 1, and must be returned in an unamrked envelope by the date stipulated in IV3.4.

    Minimum level(s) of standards possibly required:

    Minimum levels of insurance and other technical standards will be set out in the pre-qualification questionnaire.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 6

    Objective criteria for choosing the limited number of candidates: As detaiiled in the PQQ.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    tbc

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    23.7.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Brighton & Hove City Council will be acting as the lead for this procurement in purchasing the RTPI system for use both by it and by East Sussex County Council (and bus operators) under arrangements described in the tender documents. Brighton & Hove City Council wishes to receive completed pre qualification questionnaires from organisations wishing to be invited to tender for the provision of the tender requirements.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012