Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Joint Support Chain Services (formerly Defence Storage & Distribution Agency), DE&S
  Building E15 Annexe, E Site, LS Bicester
  Bicester
  OX25 2LD
  UNITED KINGDOM
  Email: steve.roberts420@mod.uk
  Tel: +44 1869259346
  Fax: +44 1869259318

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Ministry or any other national or federal authority, including their regional or local sub-divisions

• I.3) Main activity

  Defence

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Introduction, maintenance and recertification of ISO 9001:2008 standards.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 27: Other services

    NUTS code UK

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with a single operator

    Duration of the framework agreement

    Duration in years: 4

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT: 130 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    System quality assurance assessment and review services. Various MOD establishments throughout England and Scotland currently have or are working towards an ISO 9001:2008 quality management system. This requirement is for a 4 year contract to maintain, re-certify and implement ISO 9001:2008 accreditation including Phase 1 and 2 assessments. All visits shall be conducted in line with the current schedules to ensure quality management systems are not jeopardised.

    The MOD establishments in question are split into 2 areas, they are:

    1) Non-explosive sites that cover the provision of defence equipment storage, despatch and technical stores services including material accounting control and site functions for the UK armed forces. Also included is the disposal of surplus UK Government assets excluding nuclear material;

    2) Defence munitions sites cover the support and processing, receipt, inspection, storage, accounting, disassembly, modification, maintenance, repair, assembly, testing, integration and distribution of this equipment to our approved customers. The processing / production, assembly, integration, final inspection, test and storage of Weapon Equipment Spares, including General Stores. Processing, handling and storage of armaments including small ordnance and conventional weapons. The supply and upkeep of shore and depot infrastructure support services to visiting surface vessels.

    It is essential that companies expressing an interest shall submit their Accreditation Certificate in accordance with the recognised International Standard ISO/IEC 17021:2006 Conformity assessment – requirements for bodies providing audit and certification of managements systems, for Quality Management Systems (ISO 9001:2008) issued by United Kingdom Accreditation Service (UKAS) or equivalent under International Accreditation Forum (IAF) Multi-Lateral Recognition Agreement (MRA). It is essential that companies shall hold full accreditation against the following EA codes: EA18, EA19, EA21, EA29, EA31, EA34 and EA35.

  • II.1.6) Common procurement vocabulary (CPV)

    72225000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    168 days over 4 years

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Starting 1.11.2012. Completion 31.10.2016

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Not provided

  • III.2.3) Technical capacity

    Minimum level(s) of standards possibly required:

    It is essential that companies expressing an interest shall submit their Accreditation Certificate in accordance with the recognised International Standard ISO/IEC 17021:2006 Conformity assessment – requirements for bodies providing audit and certification of managements systems, for quality management systems (ISO 9001:2008) issued by United Kingdom Accreditation Service (UKAS) or equivalent under International Accreditation Forum (IAF) Multi-Lateral Recognition Agreement (MRA). It is essential that companies shall hold full accreditation against the following EA codes: EA18, EA19, EA21, EA29, EA31, EA34 and EA35.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 3

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    DM/0013

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    13.8.2012 - 17:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

  Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201276-DCB-4050819.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Joint Support Chain Services (formerly Defence Storage & Distribution Agency), DE&S

    Body responsible for mediation procedures

    Joint Support Chain Services (formerly Defence Storage & Distribution Agency), DE&S
    Building E15 Annexe, E Site, LS Bicester
    Bicester
    OX25 2LD
    UNITED KINGDOM
    Email: steve.roberts420@mod.uk
    Tel: +44 1869259346
    Fax: +44 1869259318

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Joint Support Chain Services (formerly Defence Storage & Distribution Agency), DE&S

• VI.5) Date of dispatch of this notice:

  6.7.2012