Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Susan Simmonds
  Warwickshire Police Authority
  Contracts and Purchasing Department, Woodcote Lane, Leek Wootton
  Warwick
  CV35 7QA
  UNITED KINGDOM
  Email: Susan.simmonds@warwickshire.pnn.police.uk
  Tel: +44 1926415000
  Fax: +44 1926415168

  Internet address(es):

  General address of the contracting authority: www.warwickshire.police.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  For the attention of: Telephone: E-mail: Fax: Internet address: Warwick shire Police Authority
  Contracts and Purchasing Department, Woodcote Lane, Leek Wootton
  Susan Simmonds
  CV35 7QA Warwick
  UNITED KINGDOM
  +44 1926415000
  susan.simmonds@warwickshire.pnn.police.uk
  +44 1926415168
  http://www.warwickshire.police.uk

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Public order and safety

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes
  

  Crown Prosecution Service
  Warwickshire Justice Centre, Newbold Terrace
  Leamington Spa
  CV32 4EL
  UNITED KINGDOM

  Youth Justice Service
  Warwickshire Justice Centre, Newbold Terrace
  Leanington Spa
  CV32 4EL
  UNITED KINGDOM

  Her Majesty's Courts and Tribunal Service
  Warwickshire Justice Centre, Newbold Terrace
  Leamington Spa
  CV32 4EL
  UNITED KINGDOM

  Warwickshire Probation Trust
  Warwickshire Justice Centre, Newbold Terrace
  Leamington Spa
  CV32 4EL
  UNITED KINGDOM

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    The Supply of a facilities management contract service for Warwickshire Justice Centres at Nuneaton and Leamington Spa.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 27: Other services

    Main site or location of works, place of delivery or of performance: The Warwickshire Justice Centre Buildings in Nuneaton and Leamington Spa, Warwickshire, United Kingdom.

    NUTS code UKG13

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Warwickshire Police as the Contracting Authority acting on behalf of the Justice Agences are looking to award a contract for a facilities management service for the Warwickshire Justice Centres at Nuneaton and Leamington Spa, Warwickshire, UK.

  • II.1.6) Common procurement vocabulary (CPV)

    79993100

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The following services to be included in the contract include but are not limited to:

    Managed services.

    — Health & safety management,

    — Environmental management,

    — Commissioning and project management of major works.

    Hard services.

    — Helpdesk,

    — Planned preventative maintenance,

    — Mechcanical & electrical maintenance,

    — Statutory inspections,

    — Portable appliance testing,

    — Fire safety management & maintenance,

    — Building management system,

    — Standby power systems,

    — Reactive repairs and maintenance,

    — Grounds maintenance.

    Soft services.

    — Cleaning,

    — Laundry service,

    — Portering service,

    — Room booking,

    — Waste disposal and recycling management,

    — Security services.

    The services can be delivered either using in-house staff or a supply chain of sub-contractors.

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: yes

• II.3) Duration of the contract or time limit for completion

  Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Guarantees may be sought from companies.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not applicable.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    The awarding Authority seeks to enter into a single contract for all parts.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete a pre-qualification questionnaire in which suppliers are asked to provide information on their status. The Authority reserves the right to disqualify any supplier who:

    (A) Is in a state of bankruptcy, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings;

    (B) Has been convicted of a criminal offence related to the business or professional conduct;

    (C) Has committed an act of grave misconduct in the course of business;

    (D) Has not fulfilled obligations related to the payment of social security contributions;

    (E) Has not fulfilled obligations related to the payment of taxes;

    (F) Is guilty of serious misrepresentation in supplying information;

    (G) Is not in possession of relevant licences or membership of an appropriate organisation where required by law.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire available from Warwickshire Police Authority in which information concerning economic and financial standing will be sought. Suppliers must be in a sound financial position to participate in a procurement of this size.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Suppliers must provide relevant information and evidence to demonstrate their ability to succeed with the contract before selection list inclusion. Information sought by the Authority relating to technical capability is detailed in the pre-qualification questionnaire available from the Authority.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 6

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    WP/CJC/7487/030712/1281

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    14.8.2012

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    24.8.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Not provided

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum of 10-calendar-day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information requested from the address in point I.1.

    If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or a risk of a harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may damages. If the contract has been entered into the court may only award damages.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012