Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Angela Cox
  Cheltenham Borough Council
  Municipal Offices, Promenade
  Cheltenham
  GL50 9SA
  UNITED KINGDOM
  Email: angela.cox@gosharedservices.org.uk
  Tel: +44 1242775223
  Fax: +44 1242227131

  Further information can be obtained from:

  For the attention of: Angela Cox
  Cheltenham Borough Council
  Muncipal Offices, Promenade
  Cheltenham
  GL50 9SA
  UNITED KINGDOM
  Email: angela.cox@cheltenham.gov.uk
  Tel: +44 1242775223
  Fax: +44 1242227131

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes
  

  Forest of Dean District Council
  Council Offices, High Street
  Coleford
  GL16 8HG
  UNITED KINGDOM

  Cotswold District Council
  Trinity Road
  Cirencester
  GL7 1PX
  UNITED KINGDOM

  West Oxfordshire District Council
  Council Offices, Woodgreen
  Witney
  OX28 1NB
  UNITED KINGDOM

  Gloucestershire County Council
  Shire Hall, Westgate Street
  Gloucester
  GL1 2TJ
  UNITED KINGDOM

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Treasury Services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 6: Financial servicesa)Insurances services b)Banking and investment services

    NUTS code UKK13

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Treasury services. GO Shared Services is a collaboration involving Cheltenham Borough Council, Cotswold District Council, Forest of Dean District Council and West Oxfordshire District Council and is looking to appoint a single contractor to provide a treasury advisory service.

    The duration of the contract will be 3 years with a possible extension of a further 2 years, dependent upon performance, commencing 1.12.2012.

    Gloucestershire County Council may also join this contract.

  • II.1.6) Common procurement vocabulary (CPV)

    66600000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for all lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The services to be provide are:

    Strategic Advice of each council's treasury management strategy.

    Assistance in producing each council's annual treasury management strategy report and annual investment strategy.

    Assistance in producing semi annual and annual outrun reports.

    Debt Management Advice.

    Leasing/PFI's advice.

    Interest rate forecasting and up to date economic advice.

    Investment advice.

    Creditworthiness of each Council's counterparty lending list.

    Evaluation of Council's fund managers in use.

    Technical advice and support.

    Attend quarterly meeting when required.

    Provide seminars/training.

    Other services as may be required.

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Starting 1.12.2012. Completion 31.12.2015

Information about lots

• Lot No: 1

  • Lot title: Treasury Services (GO Partners only)

• 1) Short description

  The services to be provide for Cheltenham Borough Council, Forest of Dean District Council, Cotswold District Council and West Oxfordshire District Council on a collaborative basis.

• 2) Common procurement vocabulary (CPV)

  66600000

• 3) Quantity or scope

  Strategic Advice of each council's treasury management strategy.

  Assistance in producing each council's annual treasury management strategy report and annual investment strategy.

  Assistance in producing semi annual and annual outrun reports.

  Debt Management Advice.

  Leasing/PFI's advice.

  Interest rate forecasting and up to date economic advice.

  Investment advice.

  Creditworthiness of each Council's counterparty lending list.

  Evaluation of Council's fund managers in use.

  Technical advice and support.

  Attend quarterly meeting when required.

  Provide seminars/training.

  Other services as may be required.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  The lots are entered in order that we can have (a) a price for 4 partners under one collaborative arrangement although with separate contracts in each authorities name. (b) a price for 4 partners including Gloucestershire County Council and (c) a price for each authority individually i.e not reliant on a specific number taking up the final offering.

• Lot No: 2

  • Lot title: Treasury Services

• 1) Short description

  The services to be provide for Cheltenham Borough Council, Forest of Dean District Council, Cotswold District Council, West Oxfordshire District Council and Gloucestershire County Council, on a collaborative basis.

• 2) Common procurement vocabulary (CPV)

  66600000

• 3) Quantity or scope

  Strategic Advice of each council's treasury management strategy.

  Assistance in producing each council's annual treasury management strategy report and annual investment strategy.

  Assistance in producing semi annual and annual outrun reports.

  Debt Management Advice.

  Leasing/PFI's advice.

  Interest rate forecasting and up to date economic advice.

  Investment advice.

  Creditworthiness of each Council's counterparty lending list.

  Evaluation of Council's fund managers in use.

  Technical advice and support.

  Attend quarterly meeting when required.

  Provide seminars/training.

  Other services as may be required.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  The lots are entered in order that we can have (a) a price for 4 partners under one collaborative arrangement although with separate contracts in each authorities name. (b) a price for 4 partners including Gloucestershire County Council and (c) a price for each authority individually i.e not reliant on a specific number taking up the final offering.

• Lot No: 3

  • Lot title: Treasury Services

• 1) Short description

  The services to be provide for Cheltenham Borough Council, Forest of Dean District Council, Cotswold District Council, West Oxfordshire District Council and Gloucestershire County Council on an individual basis, not reliant on other parties taking part.

• 2) Common procurement vocabulary (CPV)

  66600000

• 3) Quantity or scope

  Strategic Advice of each council's treasury management strategy.

  Assistance in producing each council's annual treasury management strategy report and annual investment strategy.

  Assistance in producing semi annual and annual outrun reports.

  Debt Management Advice.

  Leasing/PFI's advice.

  Interest rate forecasting and up to date economic advice.

  Investment advice.

  Creditworthiness of each Council's counterparty lending list.

  Evaluation of Council's fund managers in use.

  Technical advice and support.

  Attend quarterly meeting when required.

  Provide seminars/training.

  Other services as may be required.

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  The lots are entered in order that we can have (a) a price for 4 partners under one collaborative arrangement although with separate contracts in each authorities name. (b) a price for 4 partners including Gloucestershire County Council and (c) a price for each authority individually i.e not reliant on a specific number taking up the final offering.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: All interested parties must be authorised by the Financial Services Agency and be able to provide evidence of this within their tender submission.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

    A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

    Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

    Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

    Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.

    (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.

    (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    (a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

    (b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;

    (c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;

    (d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;

    (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;

    (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

    (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: yes

    Reference to the relevant law, regulation or administrative provision: All interested parties must be authorised by the Financial Services Agency.

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 2: and maximum number 5

    Objective criteria for choosing the limited number of candidates: There are a limited number of companies in the market.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    Price. Weighting 30

    Quality. Weighting 70

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    CBC/AC/2012/069

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    6.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    15.8.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: July 2017.

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.

  The lots are entered in order that we can have:

  (a) a price for 4 partners under one collaborative arrangement although with separate contracts in each authorities name;

  (b) a price for 4 partners including Gloucestershire County Council; and

  (c) a price for each authority individually i.e not reliant on a specific number taking up the final offering.

  Expressions of interest (contact details of company and individual responsible for tendering) should be emailed to angela.cox@gosharedservices.org.uk in the first instance.

  Full Tender documents will be sent via email but will not be sent out until the deadline of expressions of interest has passed. GO Reference: GO-201276-PRO-4050673.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Cheltenham Borough Council
    Municipal OfficesPromenade
    Cheltenham
    GL50 9SA
    UNITED KINGDOM
    Tel: +44 1242775223

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012