Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Anna Glassford
  Contact: Procurement
  City Health Care Partnership CIC
  2 Earls Court, Priory Park East, Hessle
  Hull
  HU4 7DY
  UNITED KINGDOM
  Email: tenders@chcphull.nhs.uk
  Tel: +44 84482976915

  Internet address(es):

  General address of the contracting authority: www.chcphull.nhs.uk

  Further information can be obtained from:

  Contact point(s): For the attention of: Telephone: E-mail: Internet address: City Health Care Partnership CIC
  2 Earls Court, Priory Park East, Hessle
  Procurement
  Anna Glassford
  HU4 7DY Hull
  UNITED KINGDOM
  +44 84482976915
  tenders@chcphull.nhs.uk
  www.chcphull.nhs.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Other: Social Enterprise

• I.3) Main activity

  Health

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Marketing and Communication Framework.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 15: Publishing and printing services on a fee or contract basis

    Main site or location of works, place of delivery or of performance: Hull.

    NUTS code UKE1

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged: 21

    Duration of the framework agreement

    Duration in months: 36

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT:

    Range: between 180 000,00 and 215 000,00 GBP

  • II.1.5) Short description of the contract or purchase(s)

    CHCP CIC are looking to establish a multi provider Marketing and Communications Framework comprising of 4 lots.

    Lot 1 Design and Print.

    To provide creative ideas and design along with any associated print of posters, leaflets, patient information and other marketing material for CHCP CIC on an ad hoc basis.

    Lot 2 Print.

    To provide a stock printing service for CHCP CIC and including the print of corporate templates and stationary and standard patient literature.

    Lot 3 Merchandise.

    To provide advice and assistance to CHCP CIC on the design, production, sourcing and supply of merchandise goods. These need to be fit for purpose, attractive, colourful professional and to an industry standard.

    Lot 4 Marketing Consultancy.

    To provide support on an ad-hoc or a campaign specific basis. All round marketing support that will include marketing planning, marketing campaigns, social media, advertising and public relations.

    Framework agreements set out the terms and conditions for subsequent call-offs but place no obligations, in themselves, on the procurers to buy anything therefore there is no guarantee of any volumes of work been put throught this Framework.

    To register your interest in this notice and obtain the Pre-Qualification Questionnaire pack please email tenders@chcphull.nhs.uk.

    NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=90115.

  • II.1.6) Common procurement vocabulary (CPV)

    79822500, 79810000, 79340000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    Not provided

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for all lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Estimated value excluding VAT:

    Range: between 180 000 and 215 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: Optional extension of 12 months after the initial 3 year contract period.

  • II.2.3) Information about renewals

    This contract is subject to renewal: yes

    Number of possible renewals: 1

• II.3) Duration of the contract or time limit for completion

  Starting 1.11.2012. Completion 31.10.2015

Information about lots

• Lot No: 1

  • Lot title: Design and Print

• 1) Short description

  To provide creative ideas and design along with any associated print of posters, leaflets, patient information and other marketing material for CHCP CIC on an ad hoc basis.

• 2) Common procurement vocabulary (CPV)

  79822500

• 3) Quantity or scope

  Over last 24 months 10 % of spend was above 1 000 GBP for a single job.

  Estimated value excluding VAT:

  Range: between 50 000 and 60 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: Print

• 1) Short description

  To provide a stock printing service for CHCP CIC and including the print of corporate templates and stationary and standard patient literature.

• 2) Common procurement vocabulary (CPV)

  79810000

• 3) Quantity or scope

  90 % of work is for under 500 GBP for a single job

  Estimated value excluding VAT:

  Range: between 10 000 and 20 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 3

  • Lot title: Merchandise

• 1) Short description

  To provide advice and assistance to CHCP CIC on the design, production, sourcing and supply of merchandise goods. These need to be fit for purpose, attractive, colourful professional and to an industry standard.

• 2) Common procurement vocabulary (CPV)

  79342200

• 3) Quantity or scope

  Average maximum single order value 3 000 GBP.

  Estimated value excluding VAT:

  Range: between 40 000 and 46 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 4

  • Lot title: Marketing Consultancy

• 1) Short description

  To provide support on an ad-hoc or a campaign specific basis. All round marketing support that will include marketing planning, marketing campaigns, social media, advertising and public relations.

• 2) Common procurement vocabulary (CPV)

  79340000

• 3) Quantity or scope

  Average maximum single order 25 000 GBP.

  Estimated value excluding VAT:

  Range: between 90 000 and 98 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances. Further details will be in the ITT.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    City Health Care Partnership CIC reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Submission of expression of interest and procurement specific information. This procurement exercise will be conducted electronically via the dedicated CHCP tender mailbox. Candidates wishing to be considered for this contract must register their expression of interest and request additional information via the tenders@chcphull.nhs.uk mailbox.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

    (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

    (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.

    (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    (2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  • III.2.3) Technical capacity

    Not provided

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 21

    Objective criteria for choosing the limited number of candidates: Evaluation criteria is contained within the Pre - Qualification Questionnaire Pack.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    CHCP178 Marketing and Communication Framework

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    15.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    27.8.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  (MT Ref:90115).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  6.7.2012