UK-Kingston upon Thames: property management services of real estate on a fee or contract basis

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Summary

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Threshold: 
OJEU
Organisation: 
Kingston University
Main activities: 
Education
NUTS Code: 
UNITED KINGDOM (UK)
Type: 
Contract notice
CPV Code: 
70330000 Property management services of real estate on a fee or contract basis
70210000 Residential property renting or leasing services
55250000 Letting services of short-stay furnished accommodation
90911200 Building-cleaning services
70311000 Residential building rental or sale services
70331000 Residential property services
90911100 Accommodation cleaning services
70200000 Renting or leasing services of own property
Market: 
Service contract
Award criteria: 
The most economic tender
Published: 
Friday, June 22, 2012
Deadline: 
Monday, July 30, 2012 - 12:00
Tender ID: 
2012/S 118-195518
Related Documents: 

Directive 2004/18/EC

Section I: Contracting authority

Section II: Object of the contract

  • II.1) Description

    • II.1.1) Title attributed to the contract by the contracting authority:

      CPU-EU-040/2012 - Student Residence Accommodation with Managed Student & Building Services Options.

    • II.1.2) Type of contract and location of works, place of delivery or of performance

      Services

      Service category No 14: Building-cleaning services and property management services

      Main site or location of works, place of delivery or of performance: Kingston upon Thames.

      NUTS code

    • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

      The notice involves a public contract

    • II.1.4) Information on framework agreement

      Not provided

    • II.1.5) Short description of the contract or purchase(s)

      Kingston University is looking for opportunities to accommodate its students in appropriate and affordable student accommodation and which includes a managed service(s) provision delivered by the accommodation provider. The provider will be responsible for managing hard FM services such as building fabric and services maintenance and repair to the property.

      For all Halls of residences there are a range of other services which need to be provided and these include, but are not limited to, preparation of building, rooms, and common areas for arrival of students, management of the arrival and induction of students, fully manned out of hours service provision, cleaning of communal areas, deep cleaning, security of the building, hall management services, Tenancy Management Services, provision of pastoral care and welfare. It is possible for the accommodation provider to supply all or some of these managed student services with the University providing the remaining managed services directly.

      In principle the University will look to increase the number of units available to students as a consequence of the outcome of this procedure within a limit of 1,500 units. The University may make multiple contract awards to one or more bidders in order to meet its requirements.

      The proposed property/properties should be complete and ready for occupation by (or before) early September 2013.

      The bidders accommodation is likely to be purpose built and available under an occupation agreement (e.g. lease or nomination agreement). The University has a strong preference for properties of around 200 units and upwards.

      The University has a preference for properties within a 30 minute travel time to one of the Kingston University teaching campuses at Kingston Hill, Penrhyn Road, Knights Park, and Roehampton Vale via regular public transport, bicycle, or walking, AND which fall within a five mile radius of central Kingston upon Thames, as measured from Kingston Station (National Rail), postcode KT1 1UJ.

      This contract opportunity does not include scope for dialogue on land and property development options, or property lease options without hard FM services such as building fabric and services maintenance and repair as referred to above. Those options, where pursued, will be procured through separately managed procedures as and when executed.

      For further information about the broader Student Accommodation Strategy, and other procurements or phases associated with other options for the acquisition of additional accommodation which are being considered, please refer to the previously published Prior Information Notice, and University Information Notice, at the following link.

      http://www.kingston.ac.uk/aboutkingstonuniversity/howtheuniversityworks/information-notice/

    • II.1.6) Common procurement vocabulary (CPV)

      70330000, 70210000, 55250000, 90911200, 70311000, 70331000, 90911100, 70200000

    • II.1.7) Information about Government Procurement Agreement (GPA)

      The contract is covered by the Government Procurement Agreement (GPA): no

    • II.1.8) Lots

      This contract is divided into lots: no

    • II.1.9) Information about variants

      Variants will be accepted: no

  • II.2) Quantity or scope of the contract

    • II.2.1) Total quantity or scope:

      The maximum duration of contract period referred to in II.3 is 120 months (10 years). The initial contract award in the first instance will be limited to a period no greater than 60 months (5 years). Subject to agreement the contract may be extended for an additional period no greater than a further 60 months (5 years).

    • II.2.2) Information about options

      Options: no

    • II.2.3) Information about renewals

      Not provided

  • II.3) Duration of the contract or time limit for completion

    Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

  • III.1) Conditions relating to the contract

    • III.1.1) Deposits and guarantees required:

      The University reserves the right to require the successful bidder(s) to provide guarantees, performance bonds or other forms of security.

    • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

      Not provided

    • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      Where the bidder is a consortium, the University may require the consortium to form a corporate vehicle to contract with the University. Where the bidder is a consortium the University will require joint and several liability.

    • III.1.4) Other particular conditions

      The performance of the contract is subject to particular conditions: no

  • III.2) Conditions for participation

    • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

      Not provided

    • III.2.2) Economic and financial ability

      Not provided

    • III.2.3) Technical capacity

      Not provided

    • III.2.4) Information about reserved contracts

      Not provided

  • III.3) Conditions specific to services contracts

    • III.3.1) Information about a particular profession

      Execution of the service is reserved to a particular profession: no

    • III.3.2) Staff responsible for the execution of the service

      Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

  • IV.1) Type of procedure

    • IV.1.1) Type of procedure

      competitive dialogue

    • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

      Envisaged minimum number 5: and maximum number 10

      Objective criteria for choosing the limited number of candidates: The candidate should refer to Appendix C of the Memorandum of Information published in relation to this contract opportunity, and published at the following link.

      https://in-tendhost.co.uk/kingstonuniversity/aspx/Home

    • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

      Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

  • IV.2) Award criteria

    • IV.2.1) Award criteria

      The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

    • IV.2.2) Information about electronic auction

      An electronic auction will be used: no

  • IV.3) Administrative information

    • IV.3.1) File reference number attributed by the contracting authority:

      CPU-EU-040/2012

    • IV.3.2) Previous publication(s) concerning the same contract

      Prior information notice

      Notice number in the OJEU: 2011/S 225-365017 of 18.11.2011

    • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

      Time limit for receipt of requests for documents or for accessing documents: 23.7.2012

      Payable documents: no

    • IV.3.4) Time limit for receipt of tenders or requests to participate

      30.7.2012 - 12:00

    • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

      Not provided

    • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

      English.

    • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

      Not provided

    • IV.3.8) Conditions for opening tenders

      Place:

      Unless otherwise agreed in writing by the University submissions for all stages of the procedure must be made electronically via the University's eTendering portal at the following link: https://in-tendhost.co.uk/kingstonuniversity/aspx/Home.

Section VI: Complementary information

  • VI.1) Information about recurrence

    Not provided

  • VI.2) Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no

  • VI.3) Additional information

    Not provided

  • VI.4) Procedures for appeal

    • VI.4.1) Body responsible for appeal procedures

      Not provided

    • VI.4.2) Lodging of appeals

      Not provided

    • VI.4.3) Service from which information about the lodging of appeals may be obtained

      Not provided

  • VI.5) Date of dispatch of this notice:

    20.6.2012