Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Karen Perry
  Contact: via email only
  Origin Housing Ltd
  St Richards House, 110 Eversholt St
  London
  NW1 1BS
  UNITED KINGDOM
  Email: ECT001@originhousing.org.uk
  Tel: +44 2072099205
  Fax: +44 2072099223

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Housing and community amenities

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Electrical Compliance Testing.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 1: Maintenance and repair services

    NUTS code UKJ

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Origin Housing Ltd requires a company to provide electrical testing services comprising the following:

    Electrical Inspection Condition Report (EICR) & Remedial Works on domestic and commercial properties.

    Portable Appliance Testing (PAT).

    Lightning Protection Testing and Remedial Works.

    Emergency Lighting Testing and Remedial Works.

    Rewiring.

    The contract shall cover the following:

    a.The Inspection and testing of fixed wired electrical installations, portable appliances, emergency lights and lightning protection system, to maintain electrical safety, ensure they are inspected at appropriate frequencies and that regular planned maintenance is undertaken in order to minimise the risk to the property and the tenants within.

    b.Carrying out remedial works or rewiring.

    The contractor shall be solely responsible for the inspections, testing and supply of required parts etc. The employer shall not be liable to interact with any of the subcontractors of the contractor.

    The contract will be awarded in two lots, one covering North West London and the second covering Hertfordshire and the South East Home Counties. You can apply for either or both options.

  • II.1.6) Common procurement vocabulary (CPV)

    71314100

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    This tender is divided into two lots, one covering Inner London and one covering Outer London and the South East Home counties. It will include a mix of domestic and commercial properties, communal areas and Origin area offices.

    The contracts are for 3 years with the option to extend by further years up to five years in total.

    Estimated value excluding VAT:

    Range: between 1 800 000 and 2 000 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: The contracts are for 3 years with the option to extend by further years up to five years in total.

    Provisional timetable for recourse to these options:

    in months: 36 (from the award of the contract)

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

• Lot No: 001

  • Lot title: Inner London Electrical Compliance Testing

• 1) Short description

  Origin Housing Ltd requires a company to provide electrical testing services comprising the following,

  Electrical Inspection Condition Report (EICR) & Remedial Works on domestic and commercial properties.

  Portable Appliance Testing (PAT).

  Lightning Protection Testing and Remedial Works.

  Emergency Lighting Testing and Remedial Works.

  Rewiring.

  The contract shall cover the following:

  a.The Inspection and testing of fixed wired electrical installations, portable appliances, emergency lights and lightning protection system, to maintain electrical safety, ensure they are inspected at appropriate frequencies and that regular planned maintenance is undertaken in order to minimise the risk to the property and the tenants within.

  b.Carrying out remedial works or rewiring.

  The contractor shall be solely responsible for the inspections, testing and supply of required parts etc. The employer shall not be liable to interact with any of the subcontractors of the contractor.

  Lot one will cover North West London.

• 2) Common procurement vocabulary (CPV)

  71314100

• 3) Quantity or scope

  Origin Housing has two main areas of property covering North West London and Hertfordshire. The properties include blocks, offices, commercial properties and communal areas with a variety of tenants, some of whom require supported living arrangements.

  This contract will cover the electrical testing in the shared areas of these properties. The contract is for 3 years with the option to extend for a further 1+1 years.

  The value of the contract will depend on how many annual tests are carried out in each area each year.

  Estimated value excluding VAT:

  Range: between 800 000 and 1 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Not provided

• Lot No: 002

  • Lot title: Outer London Electrical Compliance Testing

• 1) Short description

  Origin Housing Ltd requires a company to provide electrical testing services comprising the following,

  Electrical Inspection Condition Report (EICR) & Remedial Works on domestic and commercial properties.

  Portable Appliance Testing (PAT).

  Lightning Protection Testing and Remedial Works.

  Emergency Lighting Testing and Remedial Works.

  Rewiring.

  The contract shall cover the following:

  a.

  The Inspection and testing of fixed wired electrical installations, portable appliances, emergency lights and lightning protection system, to maintain electrical safety, ensure they are inspected at appropriate frequencies and that regular planned maintenance is undertaken in order to minimise the risk to the property and the tenants within.

  b.

  Carrying out remedial works or rewiring.

  The contractor shall be solely responsible for the inspections, testing and supply of required parts etc. The employer shall not be liable to interact with any of the subcontractors of the contractor.

  Lot two will cover Hertfordshire and Outer London.

• 2) Common procurement vocabulary (CPV)

  71314100

• 3) Quantity or scope

  Origin Housing has two main areas of property covering North West London and Hertfordshire. The properties include blocks, offices, commercial properties and communal areas with a variety of tenants, some of whom require supported living arrangements.

  This contract will cover the electrical testing in the shared areas of these properties. The contract is for 3 years with the option to extend for a further 1+1 years.

  The value of the contract will depend on how many annual tests are carried out in each area each year.

  Estimated value excluding VAT:

  Range: between 800 000 and 1 000 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 36 (from the award of the contract)

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Payments will be made on a monthly basis by BACs transfer, upon completion of an approved invoice. Payments for additional/emergency works will be paid once an invoice has been submitted and approved by the Contract Manager.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: All applicants submitting a compliant PQQ will be subject to a Dun & Bradstreet financial check. You have the chance to appeal the initial decision. You will be notified in writing and given 7 days from the report being run to improve your rating and request a second report. If your rating improves you will be allowed to continue with the tender process, if not you will remain excluded.

    Minimum level(s) of standards possibly required: All applicants must reach the required standard to pass the check which is a Minimum Risk of Business Failure.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    All applicants must be able to provide competent and qualified persons to carry out the electrical testing to the approved standards as set by the industry.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 50

    Objective criteria for choosing the limited number of candidates: The PQQ evaluation process is in three parts: Compliance, Financial & Ability to Provide Service. All submitted PQQs will be checked to make sure they comply with the law and the instructions within the PQQ. The second part refers to section III.2.2 The final section is checking they can provide the services required by scoring their submission.

    All excluded parties will be notified in writing. Once this process is completed all remaining applicants will be invited to tender.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    1. Quality. Weighting 40

    2. Price. Weighting 40

    3. Health & Safety. Weighting 10

    4. Presentations. Weighting 10

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    ECT001

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 11.7.2012 - 17:00

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    18.7.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    14.8.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Date: 25.9.2012 - 00:00

    Place:

    St Richards House, Head Office.

    Persons authorised to be present at the opening of tenders: yes

    Additional information about authorised persons and opening procedure: In line with our Standing Orders the persons present will be the Company Secretary, the tender owner and a witness drawn from the Senior Management Team.

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Not provided

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Origin Housing Ltd
    St Richards House, 110 Eversholt St
    London
    NW1 1BS
    UNITED KINGDOM
    Email: ECT001@originhousing.org.uk

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Origin Housing will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

    The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  20.6.2012