Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Maurice McTeague
  Contact: Corporate Procurement
  North Ayrshire Council
  Cunninghame House, Friars Croft
  Irvine
  KA12 8EE
  UNITED KINGDOM
  Tel: +44 1294324015
  Fax: +44 1294324144

  Internet address(es):

  General address of the contracting authority: http://www.north-ayrshire.gov.uk

  Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

  Further information can be obtained from:

  For the attention of: Telephone: Internet address: Public Contracts Scotland Website
  N/A
  KA12 8EE N/A
  UNITED KINGDOM
  +44 1294324015
  http://www.publiccontractsscotland.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  For the attention of: Telephone: Fax: Internet address: Public Contracts Scotland Website
  N/A
  KA12 8EE N/A
  UNITED KINGDOM
  +44 1294324015
  +44 1294324144
  http://www.publiccontractsscotland.gov.uk/

  Tenders or requests to participate must be sent to:

  For the attention of: Telephone: Fax: Internet address: Public Contracts Scotland Website
  Friars Croft
  N/A
  KA12 8EE N/A
  UNITED KINGDOM
  +44 1294324015
  +44 1294324144
  http://www.publiccontractsscotland.gov.uk/

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Provision of tenants home contents insurance.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 6: Financial servicesa)Insurances services b)Banking and investment services

    Main site or location of works, place of delivery or of performance: North Ayrshire.

    NUTS code UKM33

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Provision of Tenants Household Contents Insurance in accordance with the requirements detailed in the tender document. North Ayrshire Council wishes to procure for low cost home contents insurance for tenants. The contract duration shall be 1st October 2012 until 30th September 2015 with 2 optional 12 month extensions.

    Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=231513.

    The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=231513.

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

  • II.1.6) Common procurement vocabulary (CPV)

    66510000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Refer to Tender Document.

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Starting 1.10.2012. Completion 30.9.2015

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Refer to tender document.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Refer to tender document.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Refer to tender document.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Refer to tender document.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

    (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

    (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

    (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

    (2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    (1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

    (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

    (3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

    (4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

    (5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

    (6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

    (7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

    (8) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

    (9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: yes

    Reference to the relevant law, regulation or administrative provision: Refer to tender document.

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Open

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    NAC\HS\2012-06-01

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 27.7.2012

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    1.8.2012 - 10:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 4 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Date: 1.8.2012 - 11:00

    Place:

    North Ayrshire Council.

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: 2 optional 12 month extensions may be exercised at end of initial period

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  Responses to be submitted in accordance with the instructions in the tender documentation.

  (SC Ref:231513).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  20.6.2012