Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Surinder S Kahlon
  Contact: Resources
  Derby City Council
  Norman House, Friary Street
  Derby
  DE1 1AN
  UNITED KINGDOM
  Tel: +44 1332643294

  Internet address(es):

  General address of the contracting authority: http://www.Derby.gov.uk

  Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

  Further information can be obtained from:

  Contact point(s): For the attention of: Telephone: Internet address: Derby City Council
  Norman House, Friary Street
  Resources
  Surinder S Kahlon
  DE1 1AN Derby
  UNITED KINGDOM
  +44 1332643294
  http://www.sourcederbyshire.co.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  Contact point(s): For the attention of: Telephone: Internet address: Derby City Council
  Norman House, Friary Street
  Resources
  Surinder S Kahlon
  DE1 1AN Derby
  UNITED KINGDOM
  +44 1332643294
  http://in-tendhost.co.uk/derbyshirepartnership/

  Tenders or requests to participate must be sent to:

  Contact point(s): For the attention of: Telephone: E-mail: Internet address: Derby City Council
  Norman House, Friary Street
  Business Support
  Tender receipt officer
  DE1 1AN Derby
  UNITED KINGDOM
  +44 1332643294
  procurement@derby.gov.uk
  http://in-tendhost.co.uk/derbyshirepartnership/

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Provision of building cleaning services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 14: Building-cleaning services and property management services

    Main site or location of works, place of delivery or of performance: Derby City.

    NUTS code UK

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Derby City Council invites tenders for the provision of cleaning services for Council Buildings throughout the city of Derby.

    The scope of the cleaning requirements will be listed in the specifications. The service includes:

    — Internal building cleaning including the provision of all associated materials, equipment and labour,

    — Internal and external window cleaning including the provision of all associated materials, equipment and labour,

    — The cost of all consumables must be included in the pricing (e.g. toilet paper, soap).

    The contract will be in the form of 5 lots which are based upon the nature and the location of the work.

    — Lot 1; libraries, children’s and adult day centres,

    — Lot 2; residential homes for older people,

    — Lot 3; The Council House,

    — Lot 4; other Council offices and buildings,

    — Lot 5; Assembly Rooms & Guildhall Theatre.

    Tenderers may bid for single, multiple or all lots.

  • II.1.6) Common procurement vocabulary (CPV)

    90911200, 90911000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Derby City Council invites tenders for the provision of Cleaning Services for Council Buildings throughout the city of Derby.

    The scope of the cleaning requirements will be listed in the specifications. The service includes:

    — Internal building cleaning including the provision of all associated materials, equipment and labour,

    — Internal and external window cleaning including the provision of all associated materials, equipment and labour,

    — The cost of all consumables must be included in the pricing (e.g. toilet paper, soap).

    The contract will be in the form of 5 lots which are based upon the nature and the location of the work.

    — Lot 1; libraries, children’s and adult day centres,

    — Lot 2; residential homes for older people,

    — Lot 3; The Council House,

    — Lot 4; other Council offices and buildings,

    — Lot 5; Assembly Rooms & Guildhall Theatre.

    Tenderers may bid for single, multiple or all lots.

    Estimated value excluding VAT: 8 950 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: The contract is expected to start 1st December 2012 and will run for a period of three years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Starting 3.12.2012. Completion 30.11.2017

Information about lots

• Lot No: 1

  • Lot title: Libraries, children's and adult day centres

• 1) Short description

  Libraries, children's and adult day centres.

• 2) Common procurement vocabulary (CPV)

  90911200, 90911000

• 3) Quantity or scope

  13 libraries

  18 children's and adult day centres

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: Residential homes for older people

• 1) Short description

  Residential homes for older people.

• 2) Common procurement vocabulary (CPV)

  90911200, 90911000

• 3) Quantity or scope

  9 residential homes for older people

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 3

  • Lot title: The Council House

• 1) Short description

  Derby City Council's main head office.

• 2) Common procurement vocabulary (CPV)

  90911200, 90911000

• 3) Quantity or scope

  1 Council House Building

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 5

  • Lot title: Assembly Rooms and Guildhall Theatre

• 1) Short description

  Buildings for performing arts shows - Derbylive.

• 2) Common procurement vocabulary (CPV)

  90911200, 90911000

• 3) Quantity or scope

  2 buildings

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 4

  • Lot title: Other Council buildings

• 1) Short description

  Various other Council buildings.

• 2) Common procurement vocabulary (CPV)

  90911200, 90911000

• 3) Quantity or scope

  24 Council buildings

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    As detailed within the tender document.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    As detailed within the tender document.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: As detailed within the tender document.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender document.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender document.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    As detailed within the tender document.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Open

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    TD0475

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 25.7.2012

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    1.8.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 6 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Date: 1.8.2012 - 13:00

    Place:

    Derby City Council - Roman House Business Support Unti.

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  This contract is being managed electronically, any service providers wishing to express an interest please visit www.sourcederbyshire.co.uk.

  (MT Ref:89923).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  20.6.2012