Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Mrs Herjeet Gill
  Contact: Mrs Herjeet Gill
  Mayor's Office of Policing and Crime
  OPR - Support Services, Floor 8 Empress State Building, Lillie Road
  Earls Court
  SW6 1TR
  UNITED KINGDOM
  Email: herjeet.gill@met.police.uk
  Tel: +44 2071611591
  Fax: +44 2071611403

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  Public order and safety

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Provision of Insurance Advisory and Broking Services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 6: Financial servicesa)Insurances services b)Banking and investment services

    NUTS code UKI

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Estimated total value of purchases for the entire duration of the framework agreement

    Frequency and value of the contracts to be awarded: 5 year agreement (3+1+1 - term) and estimated value of upto 250 000,00 GBP.

  • II.1.5) Short description of the contract or purchase(s)

    The MOPAC and the MPS wishes to invite tenders from suitably qualified and experienced companies for the provision of insurance advisory and broker services. Services required include but are not limited to:

    — Reviewing the insurance programme to maintain an optimum and economic balance of risk retention and transfer.

    — Sourcing suitable and secure markets for the placement of the Metropolitan Police’s diverse programme of insurable risks including Lloyds.

    — Conducting periodic tenders or market testing in line with statutory requirements and MPS financial regulations where applicable. The Broker will be required to prepare all necessary documentation to include if required OJEU notices, Pre-Qualification Questionnaires, Tender Specifications, Evaluation Matrices and Award Reports. All contracts are to be advertised and managed through approved MPS Procurement portals or whatever method The MOPAC/MPS chooses at that time. The Broker will, where applicable, be provided with access to the relevant procurement systems to facilitate management of the tender process.

    — Providing annual renewal and day to day policy administration services.

    — Providing advice on new risks, insurance products and risk financing mechanisms.

    — Supporting insurable loss control initiatives.

    Organisations wishing to participate in the tender exercise must be authorised by the UK Financial Services Authority to conduct insurance mediation activities and must have access to in-house specialist resources and experience in the following areas:

    — Police authority and police service risks.

    — All insurable related markets including (but not limited to); property, terrorism, liability, motor, marine, aviation, private health, personal accident, medical, travel, contractors all risks, charity.

    The scope of this tender does not include the following services:

    — Claims Handling or Uninsured Loss Recovery Agents.

    — Captive Management Services.

    Insurance for the following aviation services listed below currently do not form part of this Broker contract requirement. In the future however, this may become the responsibility of the Broker to procure this using their expertise of the marketplace, or to obtain the cover through a nominated specialist Broker stipulated by the MPS:

    — Helicopter insurance.

    — Loss of Pilots licence.

  • II.1.6) Common procurement vocabulary (CPV)

    66510000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): no

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Estimated value excluding VAT: 250 000 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

    Minimum level(s) of standards possibly required: Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

    Minimum level(s) of standards possibly required:

    Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: yes

    Reference to the relevant law, regulation or administrative provision: Company authorised by the UK Financial Services Authority.

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 10

    Objective criteria for choosing the limited number of candidates: Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    SS3/12/67

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    25.7.2012 - 17:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Date: 25.7.2012 - 17:00

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: 2016.

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Please see Pre Qualification Questionnaire published via www.Bluelight.gov.uk reference number QTLE - 8TBCQL.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Mayor's Office for Policing and Crime
    Empress State Building, 8th Floor, Procurement Services, Lillie Road
    Earls Court
    SW6 1TR
    UNITED KINGDOM
    Email: Herjeet.Gill@Met.Police.uk
    Tel: +44 2071611570
    Fax: +44 2071611403

  • VI.4.2) Lodging of appeals

    Not provided

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Mayor's Office for Policing and Crime
    Empress State Building, 8th Floor, Procurement Services, Lillie Road
    Earls Court
    SW6 1TR
    Email: Herjeet.Gill@Met.Police.uk
    Tel: +44 2071611570
    Fax: +44 2071611403

• VI.5) Date of dispatch of this notice:

  19.6.2012