Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  Colchester Borough Council
  Rowan House, 33 Sheepen Road
  Colchester
  CO3 3WG
  UNITED KINGDOM

  Internet address(es):

  Address of the buyer profile: www.colchester.gov.uk

  Further information can be obtained from:

  For the attention of: Matt Howe
  The Essex Procurement Hub
  Braintree District Council, Causeway House
  Braintree
  CM7 9HB
  UNITED KINGDOM
  Email: matthew.howe@braintree.gov.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  For the attention of: Matt Howe
  The Essex Procurement Hub
  Braintree District Council, Causeway House
  Braintree
  CM7 9HB
  UNITED KINGDOM
  Email: matthew.howe@braintree.gov.uk

  Tenders or requests to participate must be sent to:

  For the attention of: Matt Howe
  The Essex Procurement Hub
  Braintree District Council, Causeway House
  Braintree
  UNITED KINGDOM
  Email: matthew.howe@braintree.gov.uk

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

  Economic and financial affairs

  Housing and community amenities

  Recreation, culture and religion

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    The supply & maintenance of Combined Heat & Power Unit.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 27: Other services

    NUTS code UKH3

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Boiler installations. To Supply and Maintain a Combined Heat & Power Unit at Colchester Borough Council's Leisure World Complex in Colchester.

  • II.1.6) Common procurement vocabulary (CPV)

    42160000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: yes

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Colchester Borough Council require a replacement Combined Heat and Power Unit for the Leisure World Complex in Colchester which can be either leased or purchased with ongoing maintenance provided.

    Estimated value excluding VAT:

    Range: between 180 000 and 600 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: It is anticipated that the unit will be installed and ready for operation for 1.1.2013.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 120 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: Capital Purchase of Combined Heat and Power Unit including Installation and Maintenance

• 1) Short description

  To supply, install and maintain a Combined Heat and Power Unit at Colchester Borough Council's Leisure World Complex.

• 2) Common procurement vocabulary (CPV)

  42160000

• 3) Quantity or scope

  Colchester Borough Council require a replacement Combined Heat and Power Unit for the Leisure World Complex in Colchester, which wail include full installation and ongoing maintenance for the life of the unit. Colchester Borough Council will finance this acquisition via a Capital purchase.

  Estimated value excluding VAT: 180 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: Lease of Combined Heat and Power Unit including Installation and Maintenance

• 1) Short description

  To supply, install and maintain a leased Combined Heat and Power Unit at Colchester Borough Council's Leisure World Complex.

• 2) Common procurement vocabulary (CPV)

  42160000

• 3) Quantity or scope

  Colchester Borough Council require a replacement Combined Heat and Power Unit for the Leisure World Complex in Colchester, which wail include full installation and ongoing maintenance for the life of the unit. Colchester Borough Council will require the successful contractor to finance the unit and then lease it to the Authority.

  Estimated value excluding VAT: 180 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    A Parent Company Guarantee or Bond from the principal as well as sub-contractors may be required. The Councils requirements will be provided within the tender documentation.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    The Councils requirements will be provided within the tender documentation.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    The Councils requirements will be provided within the tender documentation.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: The Councils requirements will be provided within the tender documentation.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: These requirements are fully detailed within the Pre Qualification Questionnaire.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: These requirements are fully detailed within the Pre Qualification Questionnaire.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    These requirements are fully detailed within the Pre Qualification Questionnaire.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    Col12-LW-0003

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    25.7.2012 - 15:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    2.8.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  The Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Council shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract. The Council shall not be liable for any costs incurred howsoever in the event that the Council decides to abandon the tender process altogether before the tender process is complete. The Council is subject to the provisions of the Freedom of Information Act and if the tenderer considers that any information supplied by him is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. The Contracting Entity reserves the right to disqualify any candidate which; provides information or confirmations which later proves to be untrue or incorrect, or does not supply information required by this notice.

  To register your expression of interest in this notice, please email the contact in section A.1 and all expressions of interest must be received by 15:00Hrs on Friday 20.7.2012. The Pre Qualification Questionnaire (PQQ) must then be returned by 15:00Hrs on Wednesday 25.7.2012, following the instructions detailed in the PQQ. GO Reference: GO-2012618-PRO-4002393.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    The Royal Courts of Justice
    Strand
    London
    WC2A 2LL
    UNITED KINGDOM
    Tel: +44 2079476000

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: This Authority will incorporate a minimum 10 Calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered in too. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No.5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  18.6.2012