Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Wallace Boyd
  Department of Finance and Personnel Northern Ireland
  Clare House, 303 Airport Road West
  Belfast
  BT3 9ED
  UNITED KINGDOM
  Email: Wallace.boyd@dfpni.gov.uk
  Tel: +44 2890816822

  Internet address(es):

  General address of the contracting authority: http://www.dfpni.gov.uk/cpd

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Police Service of Northern Ireland (PSNI) - Internal Audit Services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 9: Accounting, auditing and bookkeeping services

    Main site or location of works, place of delivery or of performance: Belfast - Northern Ireland.

    NUTS code UKN

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    1.1 The Police Service of Northern Ireland (PSNI) requires a Service Provider to plan and deliver a fully outsourced internal audit service.

    The contract is set to commence from 1.8.2012 for an initial period of 35 months which will expire on 30.6.2015. There will be an option to extend the contract for two further periods of up to 12 months each subject to review.

  • II.1.6) Common procurement vocabulary (CPV)

    79212200

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    Not provided

  • II.1.9) Information about variants

    Not provided

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The successful Service Provider must plan and deliver a fully outsourced internal audit service which is compliant with HM Treasury Government Internal Audit Standards (GIAS) and any subsequent revisions to those Standards during the period of the contract.

    PSNI currently has a requirement for approximately 500 audit days per annum. It is anticipated however that the number of internal audit days required will reduce over the lifetime of the contract as a result of anticipated future efficiency savings.

    Estimated value excluding VAT:

    Range: between 900 000 and 1 725 000 GBP

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    None.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    PSNI and the successful Service Provider will operate a best practice Procurement to Pay (P2P) solution in relation to the ordering, receipting, invoicing and payment for internal audit services. A separate purchase order will be raised for each internal audit review. The Service Provider must subsequently invoice PSNI separately for each Internal Audit Review.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Not provided

  • III.2.2) Economic and financial ability

    Not provided

  • III.2.3) Technical capacity

    Minimum level(s) of standards possibly required:

    As detailed in Section 6 of the Instructions to Tenderers document.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Open

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 1

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    Project_8642/ITT_12552

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 30.7.2012 - 15:00

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    30.7.2012 - 15:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    in days: 90 (from the date stated for receipt of tender)

  • IV.3.8) Conditions for opening tenders

    Date: 30.7.2012 - 15:00

    Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Suppliers Instructions How to Express Interest in this Tender~:

  1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure).

  2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

  3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Not provided

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

    The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts.

    Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  18.6.2012