Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Cheryl Choong Lewis
  Nottingham Trent University
  Burton Street
  Nottingham
  NG1 4BU
  UNITED KINGDOM
  Email: cheryl.choonglewis@ntu.ac.uk
  Tel: +44 1158484098

  Internet address(es):

  General address of the contracting authority: http://www.ntu.ac.uk

  Address of the buyer profile: http://in-tendhost.co.uk/ntu

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Education

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    641/CCL The provision to maintain and repair security equipment, emergency call out and new installation for Nottingham Trent University

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 1: Maintenance and repair services

    Main site or location of works, place of delivery or of performance: Nottingham Trent University 3 campuses at Nottingham City Centre, Clifton and Brackenhurst.

    NUTS code UKF14

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with a single operator

    Duration of the framework agreement

    Duration in months: 48

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT: 320 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    The Supplier shall be NSI or SSAIB certified and shall respond within 4 hours with An engineer for all call outs. Nottingham Trent University Estates Department is seeking a supplier who can maintain and repair Access Control Equipment, Intruder Alarm Equipment and CCTV equipment. The University currently uses JANUS system and currently held 50,000 cards with 174 IDC-MEM-UGD-65K memory upgrade and 286 IDCe doors (R10 Reader). All part replacement supplied will be compatible with the existing system. For Intruder Alarm Equipment, The University currently uses SIEMENS SPC 6000 and 3GS EUROPLEX system and part replacement supplied will be compatible with the existing system. All parts replacement supplied will be compatible with the existing system. And for CCTV equipment, The University currently uses Dedicated Micros EXCEL equipment and currently held 72. All parts replacement supplied will be compatible with the existing system.

  • II.1.6) Common procurement vocabulary (CPV)

    50610000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    See tender document.

    Estimated value excluding VAT: 320 000 GBP

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    The University may require a parent company guarantee or a performance bond, details will be provided in the tender document.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Nottingham Trent University payment terms are 30 days from Invoice Date.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    To all prospective tenderers.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Contract performance conditions may relate in particular to social, environmental or other corporate soci responsibility considerations.

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the public Contracts Regulations 2006 and as set out in the Qualification and Selection Questionnaires.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the public Contracts Regulations 2006 and as set out in the Qualification and Selection Questionnaires.

    Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required as set out in the QSQ.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the public Contracts Regulations 2006 and as set out in the Qualification and Selection Questionnaires.

    Minimum level(s) of standards possibly required:

    Minimum level(s) of standards possibly required as set out in the QSQ.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 5: and maximum number 10

    Objective criteria for choosing the limited number of candidates: All suppliers will be pre-qualified according to the Qualification and Selection Questionnaire.

    The top 10 suppliers with the highest score will be invited to tender.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    1. The PRICE to provide the specified services including any offers and discount. Weighting 25

    2. Ability to install and maintain as per specification requirement. Weighting 15

    3. Compliance to certification and 4 hour response requirements. Weighting 25

    4. Product and Part replacements including warranty / guarantee information. Weighting 10

    5. Pre and Post contract management. Weighting 10

    6. Sustainability including health and safety, WEE & ROHS questionnaires. Weighting 15

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    NTU/12/641/CCL

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 2.7.2012

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    4.7.2012 - 17:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    25.7.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Date: 25.7.2012

    Place:

    2 members of the University`s Purchasing Department will open the tenders, occasionally supported by internal sponsors.

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: yes

  Estimated timing for further notices to be published: Further notices to be published 3 months before contract expiry date.

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  Following receipt of the completed QSQs the University reserves the right to request further information relating to legal and financial status and technical ability. The University intends, via a tender process, to reduce the number of participants from those selected at QSQs to a single candidate who will enter into further negotiation with the University. Following evaluation of the tenders the University proposes to choose to choose a preferred bidder on the basis of the most economically advantageous tender. However the University does not bind itself to accept the whole or part of any tender or to award the contract at all and reserves the right to reduce the scope of all or any of the contracts. Requests to participate must be made by completion and return of the pre qualification questionnaire by the date and time specified in point IV.3.4 and in accordance with the instructions set out in the Qualification and Selection Questionnaires. Completed Qualification and Selection Questionnaires submitted after the deadline may not be considered. Expression of interest should only be submitted from the lead company of any joint venture. In order to express an interest in the tender process, organisations should access the University electronic tendering web site to register as a supplier https://in-tendhost.co.uk/ntu. Once registered you can express a formal interest in the tender. The QSQ will be automatically published to you electronically when it becomes available. When registering, the web page will indicate if your company is already registered. Please DO NOT attempt to re-register by changing your company name as this results in duplication on the system. Also please ensure the Publish To and Individual email addresses are correct to ensure that you receive future tender correspondence. The University will also provide further information about the University, the site and the project in a Memorandum of Information. This will also be published electronically. Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the University under any circumstances. The University reserves the right, but will nto be obliged, to accept variant bids, as per point II.I.9 on the basis set out in the contract documents, provided that the University core requirements, as set out in the contract documents, are met. Candidates are advised that the University is subject to the Freedom of Information Act 2000 (the Act). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The University shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    E-mail: Telephone: Internet address: Nottingham Trent University
    Burton Street
    NG1 4BU Nottingham
    UNITED KINGDOM
    cheryl.choonglewis@ntu.ac.uk
    +44 1158484098
    www.ntu.ac.uk

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the public Contracts Regulations 2006.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  12.6.2012