Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Claire Matheson
  Glasgow City Council
  George Square
  Glasgow
  G2 1DU
  UNITED KINGDOM
  Email: claire.matheson@glasgow.gov.uk
  Tel: +44 1412876437

  Internet address(es):

  General address of the contracting authority: www.glasgow.gov.uk

  Address of the buyer profile: www.glasgow.gov.uk

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Regional or local authority

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Broking services.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 6: Financial servicesa)Insurances services b)Banking and investment services

    Main site or location of works, place of delivery or of performance: Glasgow.

    NUTS code UKM34

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    The Council currently administers its corporate insurance policies through a sole broker who negotiates terms of cover, premium and related matters within the insurance market on the Council's behalf. The existing appointment with the current broker is due to expire and the Council is seeking competitive tenders from established global insurance brokers for this crucial appointment.

  • II.1.6) Common procurement vocabulary (CPV)

    66518100

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Management and delivery of a comprehensive insurance broking service to meet the needs and requirements of the Council and Arms Length External Organisations, including proposals for the terms of a service level agreement or equivalent with the Council. Due to the diversity of the work that Glasgow City Council and its ALEOS are involved with, the appointment of a accessible and knowledgeable world wide insurance broker is essential and access to specialised insurance markets and bespoke cover is essential.

    The successful broker will have to demonstrate that it has a full appreciation and understanding of the organisational stucture and insurance requirements of the Council and associated organisations.

    Proposals for formal reporting on and evaluation of the insurance broker appointment at periodic intervals.

    Full details of the scope of requirements will be provided at the invitation to negotiate stage.

    Estimated value excluding VAT: 750 000,00 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    Not provided

• II.3) Duration of the contract or time limit for completion

  Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Joint and several liability.

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:

    1. Register your company on the eSourcing portal (this is only required once),

    — Browse to the eSourcing Portal: https://glasgow.bravosolution.co.uk and click the link to register,

    — Accept the terms and conditions and click 'continue',

    — Enter your correct business and user details,

    — Note the username you chose and click 'Save' when complete,

    — You will shortly receive an email with your unique password (please keep this secure).

    2. Express an Interest in the tender:

    — Login to the portal with the username/password,

    — Click the 'PQQs / ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),

    — Click on the relevant PQQ/ ITT to access the content,

    — Click the 'Express Interest' button at the top of the page,

    — This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only),

    — You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.

    3. Responding to the tender:

    — Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining),

    — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

    — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,

    — There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: Financial strength and security.

  • III.2.3) Technical capacity

    Not provided

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: yes

    Reference to the relevant law, regulation or administrative provision: Insurance brokers regulated by the FSA.

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Negotiated

    Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged number of operators: 5

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    GCC002878CPU

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Not provided

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    29.6.2012

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    E-mail: Telephone: Internet address: Glasgow City Council
    George Square
    G2 1DU Glasgow
    UNITED KINGDOM
    Claire.Matheson@glasgow.gov.uk
    +44 1412876437
    www.glasgow.gov.uk

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Glasgow City Council incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contrcat is entered into. Such additional information should be requested from the procurement officer (see details in Section 1.1 of the contract notice). If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts (Scotland) Regulations 2006 (SS) 1 2006 No 1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    E-mail: Telephone: Internet address: Glasgow City Council
    Corporate Procurement Unit, City Chambers, East Building
    G2 1DU Glasgow
    UNITED KINGDOM
    Claire.Matheson@glasgow.gov.uk
    +44 1412876437
    www.glasgow.gov.uk

• VI.5) Date of dispatch of this notice:

  31.5.2012