Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Melanie Mackenzie
  Grampian Fire and Rescue Service
  Headquarters, 19 North Anderson Drive
  Aberdeen
  AB15 6DW
  UNITED KINGDOM
  Email: Melanie.Mackenzie@grampianfrs.org.uk
  Tel: +44 1224788788
  Fax: +44 1224692224

  Internet address(es):

  General address of the contracting authority: www.grampianfrs.org.uk

  Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00201

  Further information can be obtained from:

  For the attention of: Telephone: E-mail: Fax: Internet address: Grampian Fire and Rescue Service
  Headquarters, 19 North Anderson Drive
  Melanie Mackenzie
  AB15 6DW Aberdeen
  UNITED KINGDOM
  +44 1224788788
  Melanie.Mackenzie@grampianfrs.org.uk
  +44 1224692224
  www.grampianfrs.org.uk

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Public order and safety

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: yes
  

  Central Scotland Fire and Rescue Service

  Dumfries and Galloway Fire and Rescue Service

  Fife Fire and Rescue Service

  Grampian Fire and Rescue Service

  Highlands and Islands Fire and Rescue Service

  Lothian and Borders Fire and Rescue Service

  Strathclyde Fire and Rescue Service

  Tayside Fire and Rescue Service

  Lancashire Fire and Rescue Service

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Framework for provision of emergency response equipment - ladders to EN1147 or equivalent.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Supplies

    Purchase

    Main site or location of works, place of delivery or of performance: Scottish fire and rescue services and any other authority named on the framework agreement.

    NUTS code UK

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged: 30

    Duration of the framework agreement

    Duration in years: 4

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT:

    Range: between 1 500 000 and 2 500 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    This is an agreement for emergency response equipment – ladders to EN1147 for all Scottish FRS and associate members.

    Portable ladders are a key item of equipment within the operational environment of the fire and rescue service and are deployed at a diverse range of incidents and scenarios.

    The equipment must be suitably robust to allow its continued use in conditions normally experienced in fire service operations; including rescue operations and to provide a safe working platform at height.

    Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=229823.

    The awarding authority has indicated that it will accept electronic responses to this notice via a "Tender Submission Postbox" facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=229823.

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

  • II.1.6) Common procurement vocabulary (CPV)

    44481100, 44481000, 44423200

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for all lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    The framework agreement has an estimated value in the region of 1 500 000 GBP to 2 500 000 GBP over the framework agreement period.

    Estimated value excluding VAT:

    Range: between 1 500 000 and 2 500 000 GBP

  • II.2.2) Information about options

    Options: yes

    Description of these options: Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

    Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Starting 3.12.2012. Completion 2.12.2016

Information about lots

• Lot No: 2

  • Lot title: Lot 2 – portable ladders 10.5 & 9m (2 & 3 piece)

• 1) Short description

  Lot 2 – portable ladders 10.5 & 9m (2 & 3 piece).

• 2) Common procurement vocabulary (CPV)

  44481100, 44481000, 44423200

• 3) Quantity or scope

  Lot 2 has an estimated value in the region of 200 000 GBP to 400 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 200 000 and 400 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

• Lot No: 1

  • Lot title: Lot 1 – portable ladders 13.5m, 12.5m & 12m (3 piece)

• 1) Short description

  Lot 1 – portable ladders 13.5m, 12.5m & 12m (3 piece).

• 2) Common procurement vocabulary (CPV)

  44423200, 44481000, 44481100

• 3) Quantity or scope

  Lot 1 has an estimated value in the region of 800 000 GBP to 1 200 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 800 000 and 1 200 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

• Lot No: 3

  • Lot title: Lot 3 – roof ladders 4.5m to 6.5m (single or two piece folding)

• 1) Short description

  Lot 3 – roof ladders 4.5m to 6.5m (single or two piece folding).

• 2) Common procurement vocabulary (CPV)

  44423200, 44481000, 44481100

• 3) Quantity or scope

  Lot 3 has an estimated value in the region of 100 000 GBP to 200 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 100 000 and 200 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

• Lot No: 4

  • Lot title: Lot 4 – short extension ladder 4.5m to 8m (two & three piece)

• 1) Short description

  Lot 4 – short extension ladder 4.5m to 8m (two & three piece).

• 2) Common procurement vocabulary (CPV)

  44423200, 44481000, 44481100

• 3) Quantity or scope

  Lot 4 has an estimated value in the region of 100 000 GBP to 200 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 100 000 and 200 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

• Lot No: 5

  • Lot title: Lot 5 – compact folding ladder 3.6m extended (4 piece folding)

• 1) Short description

  Lot 5 – compact folding ladder 3.6m extended (4 piece folding).

• 2) Common procurement vocabulary (CPV)

  44423200, 44481000, 44481100

• 3) Quantity or scope

  Lot 5 has an estimated value in the region of 50 000 GBP to 100 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 50 000 and 100 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

• Lot No: 6

  • Lot title: Lot 6 - servicing, testing and maintenance of ladders

• 1) Short description

  Lot 6 - servicing, testing and maintenance of ladders.

  Training on servicing, testing and maintenance of ladders.

  Including new purchases and existing equipment.

• 2) Common procurement vocabulary (CPV)

  44423200, 44481000, 44481100

• 3) Quantity or scope

  Lot 6 has an estimated value in the region of 250 000 GBP to 450 000 GBP over the framework agreement period.

  Estimated value excluding VAT:

  Range: between 250 000 and 450 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Duration in months: 48 (from the award of the contract)

• 5) Additional information about lots

  Grampian fire & rescue on behalf of fire & rescue Scotland shall include within the tender documents provision to extend the initial 2 year period of the contract provision by 2 further 1 year periods.

  Such options shall be exercised at the discretion of GFRS on behalf of FRS based on the criteria listed in the tender documents.

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Not provided

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;

    (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;

    (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;

    (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;

    (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;

    (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

  • III.2.2) Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    (1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

    (2) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;

    (3) An indication of the proportion of the contract which the services provider intends possibly to subcontract;

    (4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Not provided

  • III.3.2) Staff responsible for the execution of the service

    Not provided

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 18: and maximum number 30

    Objective criteria for choosing the limited number of candidates: The marks available and percentage allocation between economic and financial capacity and technical capacity and experience is:

    Economic and financial capacity 30 % (75 points).

    Technical capacity & relevant experience 70 % (175 points).

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    BG-UD-141

  • IV.3.2) Previous publication(s) concerning the same contract

    Not provided

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 29.6.2012

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    6.7.2012 - 10:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    26.7.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  Not provided

• VI.2) Information about European Union funds

  Not provided

• VI.3) Additional information

  Following the publication of the Police and Fire Reform (Scotland) Bill, it is anticipated that all current fire and rescue services within Scotland and the Scottish Fire Service College will transfer to a new organisation, to be known as The Scottish Fire and Rescue Service. The anticipated date for this transfer is 01 April 2013. It is a condition of participation in this tendering exercise that the Partners shall be entitled to assign, novate or otherwise transfer its part of the Framework Agreement or subsequent Contract or any of its rights or obligations under the Framework Agreement or Contract without the consent of the Contractor being required including, without limitation, to any successor body to each individual Board/Authority. By submitting a Supplier Selection Questionnaire and/or any tender documents you are signifying your acceptance of this condition.

  As part of this process it is intended that we will hold a briefing day, this will be held on:

  Thursday 14.6.2012.

  The address where the briefing day is to be held is:

  Central Scotland Fire and Rescue HQ.

  Main Street.

  Maddiston.

  Falkirk FK2 0LG, UNITED KINGDOM.

  It is intended that holding the briefing day will assist those suppliers who have expressed an interest in the contract opportunity with the submission requirements and will provide guidance and assistance with regards the procurement process to allow them to submit a high quality PQQ and tender document (if successful to tender stage).

  To register your interest in attending the briefing day please contact:

  Melanie Mackenzie.

  Procurement Officer.

  Grampian fire and rescue service.

  Melanie.Mackenzie@grampianfrs.org.uk

  (SC Ref:229823).

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Telephone: Internet address: Grampian Fire and Rescue Service
    19 North Anderson Drive
    AB15 6DW Aberdeen
    UNITED KINGDOM
    +44 1224788788
    +44 1224692224

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts (Scotland) Regulations 2006.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Not provided

• VI.5) Date of dispatch of this notice:

  31.5.2012