UK-London: industry specific software package

I.1) Name, addresses and contact point(s)

For the attention of: Ambia Begum
London Borough of Tower Hamlets
Mulberry Place, Town Hall, 5 Clove Crescent
London
E14 2BG
UNITED KINGDOM
Email: ambia.begum@towerhamlets.gov.uk
Tel: +44 2073644794

Internet address(es):

General address of the contracting authority: www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk/lgsl/801-850/828_tenders_and_contracts/selling_to_tower_hamlets_coun.aspx

Electronic access to information: http://www.towerhamlets.gov.uk/lgsl/801-850/828_tenders_and_contracts/tender_opportunities.aspx

Further information can be obtained from:

The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

The above mentioned contact point(s)

Tenders or requests to participate must be sent to:

The above mentioned contact point(s)
I.2) Type of the contracting authority

Regional or local authority
I.3) Main activity

General public services
I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description
- II.1.1) Title attributed to the contract by the contracting authority:
  
  CE4189. Legal services case management system.
- II.1.2) Type of contract and location of works, place of delivery or of performance
  
  Services
  
  Service category No 7: Computer and related services
  
  NUTS code UKI12
- II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
  
  The notice involves a public contract
- II.1.4) Information on framework agreement
  
  Not provided
- II.1.5) Short description of the contract or purchase(s)
  
  Industry specific software package. Document creation, drawing, imaging, scheduling and productivity software package. Business transaction and personal business software package. Scheduling and productivity software package. Document management software package. Scheduling software package. Time accounting or human resources software package. The Council is looking to purchase a case management system for use by its legal services team. This will also include time recording and billing functionality, electronic document storage and other associated features.
- II.1.6) Common procurement vocabulary (CPV)
  
  48100000, 48300000, 48400000, 48330000, 48311000, 48332000, 48450000
- II.1.7) Information about Government Procurement Agreement (GPA)
  
  The contract is covered by the Government Procurement Agreement (GPA): no
- II.1.8) Lots
  
  This contract is divided into lots: no
- II.1.9) Information about variants
  
  Variants will be accepted: yes
II.2) Quantity or scope of the contract
- II.2.1) Total quantity or scope:
  
  Estimated value excluding VAT:
  
  Range: between 100 000 and 200 000 GBP
- II.2.2) Information about options
  
  Options: no
- II.2.3) Information about renewals
  
  Not provided
II.3) Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
- III.1.1) Deposits and guarantees required:
  
  The contracting authority reserves the right to require a parent company guarantee or other appropriate security.
  
  Details will be included in the tender documents.
- III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
  
  The Contracting Authority will consider novel and innovative technical and financial solutions that meet its requirements as set out in the tender documents. Tenders must be priced in pounds sterling and all payments under the contract shall be made in Pounds Sterling.
- III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
  
  The Council will require a contract with one legal entity. In the event of a consortium bid, the Council will only enter into a contract with a suitable prime contractor.
- III.1.4) Other particular conditions
  
  The performance of the contract is subject to particular conditions: yes
  
  Description of particular conditions: Under this project any partner (and any supply chain) will be required to actively participate in the achievement of social and/or environmental policy objectives. These will relate to, for example, fostering opportunity, recruitment, training and supply chain initiatives and other similar initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations. The potential partner will be expected to follow the Principles of Good Employment Practice, particularly London Living Wage.
III.2) Conditions for participation
- III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
  
  Information and formalities necessary for evaluating if the requirements are met: The London Borough of Tower Hamlets will evaluate all responses to the pre-qualification questionnaire in accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and as set out in the pre-qualification questionnaire available from the address in Section I.1. If there are more eligible Bidders than is required, the contracting authority will, under Regulation 18(12) of the Public Contracts Regulations 2006, use the questions, criteria, scoring and weightings as are already set out in the pre-qualification questionnaire to identify those who will proceed to the next stage. The contracting authority will select through to the next stage of the competition a minimum of 3 Bidders in accordance with the pre-qualification questionnaire.
- III.2.2) Economic and financial ability
  
  Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
  
  In tender documents.
- III.2.3) Technical capacity
  
  Information and formalities necessary for evaluating if the requirements are met:
  
  (k) With regard to the products to be supplied:
  
  (i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
  
  (ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
  
  In tender documents.
- III.2.4) Information about reserved contracts
  
  Not provided
III.3) Conditions specific to services contracts
- III.3.1) Information about a particular profession
  
  Execution of the service is reserved to a particular profession: no
- III.3.2) Staff responsible for the execution of the service
  
  Not provided

Section IV: Procedure

IV.1) Type of procedure
- IV.1.1) Type of procedure
  
  Restricted
- IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
  
  Envisaged minimum number 3: and maximum number 6
- IV.1.3) Reduction of the number of operators during the negotiation or dialogue
  
  Not provided
IV.2) Award criteria
- IV.2.1) Award criteria
  
  Not provided
- IV.2.2) Information about electronic auction
  
  An electronic auction will be used: no
IV.3) Administrative information
- IV.3.1) File reference number attributed by the contracting authority:
  
  CE4189 Legal Services Case Management System
- IV.3.2) Previous publication(s) concerning the same contract
  
  no
- IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
  
  Time limit for receipt of requests for documents or for accessing documents: 2.7.2012 - 12:00
  
  Payable documents: no
- IV.3.4) Time limit for receipt of tenders or requests to participate
  
  28.8.2012 - 12:00
- IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
  
  Not provided
- IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
  
  English.
- IV.3.7) Minimum time frame during which the tenderer must maintain the tender
  
  Not provided
- IV.3.8) Conditions for opening tenders
  
  Not provided

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no
VI.2) Information about European Union funds

Not provided
VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012530-PRO-3959473.
VI.4) Procedures for appeal
- VI.4.1) Body responsible for appeal procedures
  
  London Borough of Tower Hamlets
  Mulberry Place, Town Hall, 5 Clove Crescent
  London
  E14 2BG
  UNITED KINGDOM
  Email: procurement@towerhamlets.gov.uk
  Tel: +44 2073644794
- VI.4.2) Lodging of appeals
  
  Not provided
- VI.4.3) Service from which information about the lodging of appeals may be obtained
  
  Not provided
VI.5) Date of dispatch of this notice:

30.5.2012

UK-London: industry specific software package

Summary

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

I.2) Type of the contracting authority

I.3) Main activity

I.4) Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

II.1.2) Type of contract and location of works, place of delivery or of performance

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

II.1.6) Common procurement vocabulary (CPV)

II.1.7) Information about Government Procurement Agreement (GPA)

II.1.8) Lots

II.1.9) Information about variants

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

II.2.2) Information about options

II.2.3) Information about renewals

II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4) Other particular conditions

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2) Economic and financial ability

III.2.3) Technical capacity

III.2.4) Information about reserved contracts

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

III.3.2) Staff responsible for the execution of the service

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) Award criteria

IV.2.1) Award criteria

IV.2.2) Information about electronic auction

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4) Time limit for receipt of tenders or requests to participate

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.2) Information about European Union funds

VI.3) Additional information

VI.4) Procedures for appeal

VI.4.1) Body responsible for appeal procedures

VI.4.2) Lodging of appeals

VI.4.3) Service from which information about the lodging of appeals may be obtained

VI.5) Date of dispatch of this notice:

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