Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  The Corporate Officers of the House of Lords and the House of Commons
  Commercial Services Directorate, 1st Floor
  London
  SW1H 9NB
  UNITED KINGDOM
  Email: transactions@parliament.uk
  Tel: +44 2072191600

  Internet address(es):

  General address of the contracting authority: www.parliament.uk

  Electronic access to information: https://in-tendhost.co.uk/parliamentuk/

  Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/parliamentuk/, Attn: Jim Fowles

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  General public services

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Replace and upgrade existing obsolete satellite division bell panels.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 1: Maintenance and repair services

    NUTS code UKI1

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract

  • II.1.4) Information on framework agreement

    Not provided

  • II.1.5) Short description of the contract or purchase(s)

    Communications equipment. Communications infrastructure. To replace and upgrade the existing obsolete satellite division bell panels within the following Parliamentary buildings:-1 Parliament Street, Norman Shaw North, and 7 Millbank House. These will be replaced with new PLC satellite control panels based on the enhanced division bell panel design main HoC and HoL Panels installed in 2008.

    The existing satellite division bell panels Estate Wide (1 Parliament Street, Norman Shaw North & 7 Millbank House) present a very high risk of failing to notify a division mostly due to the age of the components, component obsolescence and the time required to facilitate repairs.

  • II.1.6) Common procurement vocabulary (CPV)

    32570000, 32571000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    Not provided

  • II.1.8) Lots

    This contract is divided into lots: no

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Estimated value excluding VAT: 170 000 GBP

  • II.2.2) Information about options

    Not provided

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    Not provided

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    Not provided

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Jointly and severally.

  • III.1.4) Other particular conditions

    Not provided

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire. This may be obtained from the following web site http://in-tendhost.co.uk/parliamentuk/ as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

  • III.2.2) Economic and financial ability

    Not provided

  • III.2.3) Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    The pre-qualification questionnaire will be accessible at the following web site http://in-tendhost.co.uk/parliamentuk. To be able to access these documents you will need to select the above quoted tender in the "current tenders" list, click on the "view tender details" and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via e-mail: support@in-tend.com or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Not provided

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Not provided

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    LSC 2108

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    29.6.2012 - 12:00

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    Not provided

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Not provided

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: no

• VI.3) Additional information

  The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Short-listed tenderers will be subject to further evaluation which may include tender presentation. GO Reference: GO-2012530-PRO-3959153.

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    House of Commons
    Department of Finance, Commercial Services Directorate, 1st Floor, 14 Tothill Street
    London
    SW1H 9NB
    UNITED KINGDOM
    Email: transactions@parliament.uk
    Fax: +44 2072190088

    Body responsible for mediation procedures

    House of Commons
    Department of Finance, Commercial Services Directorate, 1st Floor, 14 Tothill Street
    London
    SW1H 9NB
    UNITED KINGDOM
    Email: transactions@parliament.uk
    Tel: +44 2072192259
    Fax: +44 2072190088

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Within 14 calendar days of the notification of contract award decision.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    House of Commons
    Department of Finance, Commercial Services Directorate, 1st Floor, 14 Tothill Street
    London
    SW1H 9NB
    UNITED KINGDOM

• VI.5) Date of dispatch of this notice:

  30.5.2012