Directive 2004/18/EC

Section I: Contracting authority

• I.1) Name, addresses and contact point(s)

  For the attention of: Michael Duffy
  Contact: Procurement Department
  Coventry University
  Priory Street
  Coventry
  CV1 5FB
  UNITED KINGDOM
  Email: michael.duffy@coventry.ac.uk
  Tel: +44 2476887392
  Fax: +44 2476795120

  Internet address(es):

  General address of the contracting authority: http://wwwm.coventry.ac.uk/finance/Pages/Finance.aspx

  Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

  Electronic access to information: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

  Further information can be obtained from:

  The above mentioned contact point(s)

  Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

  The above mentioned contact point(s)

  Tenders or requests to participate must be sent to:

  The above mentioned contact point(s)

• I.2) Type of the contracting authority

  Body governed by public law

• I.3) Main activity

  Education

• I.4) Contract award on behalf of other contracting authorities

  The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

• II.1) Description

  • II.1.1) Title attributed to the contract by the contracting authority:

    Consultancy for technology and innovation futures West Midlands.

  • II.1.2) Type of contract and location of works, place of delivery or of performance

    Services

    Service category No 11: Management consulting services [6] and related services

    NUTS code UKG33

  • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

  • II.1.4) Information on framework agreement

    Framework agreement with several operators

    maximum number of participants to the framework agreement envisaged: 12

    Duration of the framework agreement

    Duration in months: 36

    Estimated total value of purchases for the entire duration of the framework agreement

    Estimated value excluding VAT: 820 000 GBP

  • II.1.5) Short description of the contract or purchase(s)

    Coventry University Enterprises Ltd has completed a formal funding agreement, with the United Kingdom Department for Communities and Local Government (DCLG) to deliver a European Regional Development Fund project within the West Midlands region, entitled Technology and innovation futures West Midlands.

    The project will operate over a three year period. The tender relates to the delivery of specialist business support services to SMEs within the West Midlands region and has an overall value of 820 000 of which 50 % will be funded by ERDF and 50 % of which will be paid directly by the SME beneficiary to the organisation contracted and appointed to deliver the support.

    Organisations tendering for the delivery of the specialist business support services should be able to; conduct a specialist beneficiary diagnostic to determine the particular requirements of individual businesses identified for support through the programme and their potential to realise the outcomes identified for the project; complete a specialist diagnostic report for each beneficiary supported; provide appropriate business support and innovation consultancy to individual beneficiary SMEs of up to 10-days per business to support their uptake of new to market technologies in line with identified business growth plans; complete a detailed SME intervention report; complete a business support monitoring and impact evaluation report and report information on all support provided for beneficiaries to Coventry University Enterprises Ltd to ensure ERDF compliance.

  • II.1.6) Common procurement vocabulary (CPV)

    72224000, 79411000

  • II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

  • II.1.8) Lots

    This contract is divided into lots: yes

    Tenders may be submitted for one or more lots

  • II.1.9) Information about variants

    Variants will be accepted: no

• II.2) Quantity or scope of the contract

  • II.2.1) Total quantity or scope:

    Coventry University Enterprises Ltd is seeking organisations to deliver specialist business support services to West Midlands; UK based small and medium sized enterprises in relation to this project. Contracts will be for a maximum of 3 years.

    The technology and innovation futures West Midlands project led by Coventry University Enterprises will support West Midlands SMEs, linking foresight and strategic planning directly to technology identification development, adoption and commercialisation.

    The framework requirement for consultants to deliver high grade specialist support is divided into the below 6 lots:

    Lot 1: ICT hardware consultancy.

    Lot 2: ICT software consultancy.

    Lot 3: design and prototyping consultancy.

    Lot 4: manufacturing systems and processes consultancy.

    Lot 5: quality control and measurement consultancy.

    Lot 6: specialist expertise.

    Suppliers to the framework must be able to deliver business support activity to SMEs located across the whole of the West Midlands area as defined within the West Midlands European Regional Development Fund (ERDF) 2007 to 2013 Operational Programme.

    Estimated value excluding VAT: 820 000 GBP

  • II.2.2) Information about options

    Options: no

  • II.2.3) Information about renewals

    This contract is subject to renewal: no

• II.3) Duration of the contract or time limit for completion

  Duration in months: 36 (from the award of the contract)

Information about lots

• Lot No: 1

  • Lot title: ICT hardware consultancy

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 1 will include the evaluation of current computer and network technologies and the identification of hardware alternatives specific to the organisation. The specialist support will help the beneficiary SMEs to evaluate and plan infrastructure technology using tested methodologies and frameworks for assessing, designing and building a modern, more dynamic infrastructure that align with industry best practice.

• 2) Common procurement vocabulary (CPV)

  72100000

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 1 will include the evaluation of current computer and network technologies and the identification of hardware alternatives specific to the organisation. The specialist support will help the beneficiary SMEs to evaluate and plan infrastructure technology using tested methodologies and frameworks for assessing, designing and building a modern, more dynamic infrastructure that align with industry best practice.

  Estimated value excluding VAT: 180 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 2

  • Lot title: ICT software consultancy

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 2 will offer advice and guidance on the design and development of ICT applications, bespoke or customised off the shelf, to help SME beneficiaries to deliver the right ICT strategies.

• 2) Common procurement vocabulary (CPV)

  72266000

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 2 will offer advice and guidance on the design and development of ICT applications, bespoke or customised off the shelf, to help SME beneficiaries to deliver the right ICT strategies.

  Estimated value excluding VAT: 180 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 3

  • Lot title: Design and Prototyping Consultancy

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 3 will focus on the provision of support to assess and qualify SME decision making for design technology e.g. Computer aided design, computer aided manufacturing and rapid prototyping technology support including 3d printing technology.

• 2) Common procurement vocabulary (CPV)

  79415200

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 3 will focus on the provision of support to assess and qualify SME decision making for design technology e.g. Computer aided design, computer aided manufacturing and rapid prototyping technology support including 3d printing technology.

  Estimated value excluding VAT: 120 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 4

  • Lot title: Manufacturing systems and processes consultancy

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 4 will focus on supporting SMEs in the adoption of new manufacturing technologies related to material removal e.g. turning, milling; material forming; tooling; automated systems; material processing, moulding and materials handling.

• 2) Common procurement vocabulary (CPV)

  42600000

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 4 will focus on supporting SMEs in the adoption of new manufacturing technologies related to material removal e.g. turning, milling; material forming; tooling; automated systems; material processing, moulding and materials handling.

  Estimated value excluding VAT: 120 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 5

  • Lot title: Quality control and measurement consultancy

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 5 will focus on supporting SMEs in the adoption of new quality control and measurement technologies including optical measuring machines, coordinate measuring machines, surface and form measurement and temperature instrumentation.

• 2) Common procurement vocabulary (CPV)

  71731000

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 5 will focus on supporting SMEs in the adoption of new quality control and measurement technologies including optical measuring machines, coordinate measuring machines, surface and form measurement and temperature instrumentation.

  Estimated value excluding VAT: 120 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

• Lot No: 6

  • Lot title: Specialist expertise

• 1) Short description

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 6 will focus on new technology adoption that falls outside of the key areas of ICT and Manufacturing as identified in Lots 1 through to 5.

• 2) Common procurement vocabulary (CPV)

  72220000

• 3) Quantity or scope

  The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 6 will focus on new technology adoption that falls outside of the key areas of ICT and Manufacturing as identified in Lots 1 through to 5.

  Estimated value excluding VAT: 100 000 GBP

• 4) Indication about different date for duration of contract or starting/completion

  Not provided

• 5) Additional information about lots

  Not provided

Section III: Legal, economic, financial and technical information

• III.1) Conditions relating to the contract

  • III.1.1) Deposits and guarantees required:

    No deposits are required but parent guarantees may be required at a later stage of the tender process.

  • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

    As per pre-qualification questionnaire.

  • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.

  • III.1.4) Other particular conditions

    The performance of the contract is subject to particular conditions: no

• III.2) Conditions for participation

  • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met: We are looking for suppliers with market breadth.

    Experience and manufacturer neutral solutions. Suppliers will need the ability to supply those manufacturer neutral solutions for their lot of interest.

  • III.2.2) Economic and financial ability

    Not provided

  • III.2.3) Technical capacity

    Not provided

  • III.2.4) Information about reserved contracts

    Not provided

• III.3) Conditions specific to services contracts

  • III.3.1) Information about a particular profession

    Execution of the service is reserved to a particular profession: no

  • III.3.2) Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

• IV.1) Type of procedure

  • IV.1.1) Type of procedure

    Restricted

  • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number 6: and maximum number 18

    Objective criteria for choosing the limited number of candidates: As per pre-qualification questionnaire.

  • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

• IV.2) Award criteria

  • IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

  • IV.2.2) Information about electronic auction

    An electronic auction will be used: no

• IV.3) Administrative information

  • IV.3.1) File reference number attributed by the contracting authority:

    PD-049-MD-ERDF CONSULTANCY TIF

  • IV.3.2) Previous publication(s) concerning the same contract

    no

  • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 31.5.2012

    Payable documents: no

  • IV.3.4) Time limit for receipt of tenders or requests to participate

    31.5.2012

  • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

    15.6.2012

  • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

    English.

  • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

    Not provided

  • IV.3.8) Conditions for opening tenders

    Date: 25.7.2012

    Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

• VI.1) Information about recurrence

  This is a recurrent procurement: no

• VI.2) Information about European Union funds

  The contract is related to a project and/or programme financed by European Union funds: yes

  Reference to project(s) and/or programme(s): This project is part funded by the European Regional Development Fund (ERDF).

• VI.3) Additional information

  Not provided

• VI.4) Procedures for appeal

  • VI.4.1) Body responsible for appeal procedures

    Please see VI.4.2
    UNITED KINGDOM

    Body responsible for mediation procedures

    Please see VI.4.2
    UNITED KINGDOM

  • VI.4.2) Lodging of appeals

    Precise information on deadline(s) for lodging appeals: Coventry University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision.

  • VI.4.3) Service from which information about the lodging of appeals may be obtained

    Coventry University
    Priory Street
    Coventry
    CV1 5FB
    UNITED KINGDOM

• VI.5) Date of dispatch of this notice:

  18.4.2012