UK-Coventry: project management consultancy services

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Summary

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Threshold: 
OJEU
Organisation: 
Main activities: 
Education
NUTS Code: 
Type: 
Contract notice
Market: 
Service contract
Award criteria: 
The most economic tender
Published: 
Saturday, April 21, 2012
Deadline: 
Thursday, May 31, 2012 - 00:00
Tender ID: 
2012/S 78-128672

Directive 2004/18/EC

Section I: Contracting authority

  • I.1) Name, addresses and contact point(s)

    For the attention of: Michael Duffy
    Contact: Procurement Department
    Coventry University
    Priory Street
    Coventry
    CV1 5FB
    UNITED KINGDOM
    Email: michael.duffy@coventry.ac.uk
    Tel: +44 2476887392
    Fax: +44 2476795120

    Internet address(es):

    General address of the contracting authority: http://wwwm.coventry.ac.uk/finance/Pages/Finance.aspx

    Address of the buyer profile: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

    Electronic access to information: https://in-tendhost.co.uk/coventryuniversity/aspx/Tenders/Current

    Further information can be obtained from:

    The above mentioned contact point(s)

    Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

    The above mentioned contact point(s)

    Tenders or requests to participate must be sent to:

    The above mentioned contact point(s)

  • I.2) Type of the contracting authority

    Body governed by public law

  • I.3) Main activity

    Education

  • I.4) Contract award on behalf of other contracting authorities

    The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

  • II.1) Description

    • II.1.1) Title attributed to the contract by the contracting authority:

      Consultancy for technology and innovation futures West Midlands.

    • II.1.2) Type of contract and location of works, place of delivery or of performance

      Services

      Service category No 11: Management consulting services [6] and related services

      NUTS code UKG33

    • II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

      The notice involves the establishment of a framework agreement

    • II.1.4) Information on framework agreement

      Framework agreement with several operators

      maximum number of participants to the framework agreement envisaged: 12

      Duration of the framework agreement

      Duration in months: 36

      Estimated total value of purchases for the entire duration of the framework agreement

      Estimated value excluding VAT: 820 000 GBP

    • II.1.5) Short description of the contract or purchase(s)

      Coventry University Enterprises Ltd has completed a formal funding agreement, with the United Kingdom Department for Communities and Local Government (DCLG) to deliver a European Regional Development Fund project within the West Midlands region, entitled Technology and innovation futures West Midlands.

      The project will operate over a three year period. The tender relates to the delivery of specialist business support services to SMEs within the West Midlands region and has an overall value of 820 000 of which 50 % will be funded by ERDF and 50 % of which will be paid directly by the SME beneficiary to the organisation contracted and appointed to deliver the support.

      Organisations tendering for the delivery of the specialist business support services should be able to; conduct a specialist beneficiary diagnostic to determine the particular requirements of individual businesses identified for support through the programme and their potential to realise the outcomes identified for the project; complete a specialist diagnostic report for each beneficiary supported; provide appropriate business support and innovation consultancy to individual beneficiary SMEs of up to 10-days per business to support their uptake of new to market technologies in line with identified business growth plans; complete a detailed SME intervention report; complete a business support monitoring and impact evaluation report and report information on all support provided for beneficiaries to Coventry University Enterprises Ltd to ensure ERDF compliance.

    • II.1.6) Common procurement vocabulary (CPV)

      72224000, 79411000

    • II.1.7) Information about Government Procurement Agreement (GPA)

      The contract is covered by the Government Procurement Agreement (GPA): yes

    • II.1.8) Lots

      This contract is divided into lots: yes

      Tenders may be submitted for one or more lots

    • II.1.9) Information about variants

      Variants will be accepted: no

  • II.2) Quantity or scope of the contract

    • II.2.1) Total quantity or scope:

      Coventry University Enterprises Ltd is seeking organisations to deliver specialist business support services to West Midlands; UK based small and medium sized enterprises in relation to this project. Contracts will be for a maximum of 3 years.

      The technology and innovation futures West Midlands project led by Coventry University Enterprises will support West Midlands SMEs, linking foresight and strategic planning directly to technology identification development, adoption and commercialisation.

      The framework requirement for consultants to deliver high grade specialist support is divided into the below 6 lots:

      Lot 1: ICT hardware consultancy.

      Lot 2: ICT software consultancy.

      Lot 3: design and prototyping consultancy.

      Lot 4: manufacturing systems and processes consultancy.

      Lot 5: quality control and measurement consultancy.

      Lot 6: specialist expertise.

      Suppliers to the framework must be able to deliver business support activity to SMEs located across the whole of the West Midlands area as defined within the West Midlands European Regional Development Fund (ERDF) 2007 to 2013 Operational Programme.

      Estimated value excluding VAT: 820 000 GBP

    • II.2.2) Information about options

      Options: no

    • II.2.3) Information about renewals

      This contract is subject to renewal: no

  • II.3) Duration of the contract or time limit for completion

    Duration in months: 36 (from the award of the contract)

Information about lots

  • Lot No: 1

    • Lot title: ICT hardware consultancy

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 1 will include the evaluation of current computer and network technologies and the identification of hardware alternatives specific to the organisation. The specialist support will help the beneficiary SMEs to evaluate and plan infrastructure technology using tested methodologies and frameworks for assessing, designing and building a modern, more dynamic infrastructure that align with industry best practice.

  • 2) Common procurement vocabulary (CPV)

    72100000

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 1 will include the evaluation of current computer and network technologies and the identification of hardware alternatives specific to the organisation. The specialist support will help the beneficiary SMEs to evaluate and plan infrastructure technology using tested methodologies and frameworks for assessing, designing and building a modern, more dynamic infrastructure that align with industry best practice.

    Estimated value excluding VAT: 180 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 2

    • Lot title: ICT software consultancy

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 2 will offer advice and guidance on the design and development of ICT applications, bespoke or customised off the shelf, to help SME beneficiaries to deliver the right ICT strategies.

  • 2) Common procurement vocabulary (CPV)

    72266000

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. The specialist support within Lot 2 will offer advice and guidance on the design and development of ICT applications, bespoke or customised off the shelf, to help SME beneficiaries to deliver the right ICT strategies.

    Estimated value excluding VAT: 180 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 3

    • Lot title: Design and Prototyping Consultancy

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 3 will focus on the provision of support to assess and qualify SME decision making for design technology e.g. Computer aided design, computer aided manufacturing and rapid prototyping technology support including 3d printing technology.

  • 2) Common procurement vocabulary (CPV)

    79415200

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 3 will focus on the provision of support to assess and qualify SME decision making for design technology e.g. Computer aided design, computer aided manufacturing and rapid prototyping technology support including 3d printing technology.

    Estimated value excluding VAT: 120 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 4

    • Lot title: Manufacturing systems and processes consultancy

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 4 will focus on supporting SMEs in the adoption of new manufacturing technologies related to material removal e.g. turning, milling; material forming; tooling; automated systems; material processing, moulding and materials handling.

  • 2) Common procurement vocabulary (CPV)

    42600000

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 4 will focus on supporting SMEs in the adoption of new manufacturing technologies related to material removal e.g. turning, milling; material forming; tooling; automated systems; material processing, moulding and materials handling.

    Estimated value excluding VAT: 120 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 5

    • Lot title: Quality control and measurement consultancy

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 5 will focus on supporting SMEs in the adoption of new quality control and measurement technologies including optical measuring machines, coordinate measuring machines, surface and form measurement and temperature instrumentation.

  • 2) Common procurement vocabulary (CPV)

    71731000

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 5 will focus on supporting SMEs in the adoption of new quality control and measurement technologies including optical measuring machines, coordinate measuring machines, surface and form measurement and temperature instrumentation.

    Estimated value excluding VAT: 120 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

  • Lot No: 6

    • Lot title: Specialist expertise

  • 1) Short description

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 6 will focus on new technology adoption that falls outside of the key areas of ICT and Manufacturing as identified in Lots 1 through to 5.

  • 2) Common procurement vocabulary (CPV)

    72220000

  • 3) Quantity or scope

    The Specialist Beneficiary Diagnostic will focus primarily on defining functional, technical, and operational requirements for the solution for the company. Lot 6 will focus on new technology adoption that falls outside of the key areas of ICT and Manufacturing as identified in Lots 1 through to 5.

    Estimated value excluding VAT: 100 000 GBP

  • 4) Indication about different date for duration of contract or starting/completion

    Not provided

  • 5) Additional information about lots

    Not provided

Section III: Legal, economic, financial and technical information

  • III.1) Conditions relating to the contract

    • III.1.1) Deposits and guarantees required:

      No deposits are required but parent guarantees may be required at a later stage of the tender process.

    • III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

      As per pre-qualification questionnaire.

    • III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

      If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English law either nominate a lead service provider with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single entity before the contract is awarded.

    • III.1.4) Other particular conditions

      The performance of the contract is subject to particular conditions: no

  • III.2) Conditions for participation

    • III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

      Information and formalities necessary for evaluating if the requirements are met: We are looking for suppliers with market breadth.

      Experience and manufacturer neutral solutions. Suppliers will need the ability to supply those manufacturer neutral solutions for their lot of interest.

    • III.2.2) Economic and financial ability

      Not provided

    • III.2.3) Technical capacity

      Not provided

    • III.2.4) Information about reserved contracts

      Not provided

  • III.3) Conditions specific to services contracts

    • III.3.1) Information about a particular profession

      Execution of the service is reserved to a particular profession: no

    • III.3.2) Staff responsible for the execution of the service

      Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

  • IV.1) Type of procedure

    • IV.1.1) Type of procedure

      Restricted

    • IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

      Envisaged minimum number 6: and maximum number 18

      Objective criteria for choosing the limited number of candidates: As per pre-qualification questionnaire.

    • IV.1.3) Reduction of the number of operators during the negotiation or dialogue

      Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

  • IV.2) Award criteria

    • IV.2.1) Award criteria

      The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

    • IV.2.2) Information about electronic auction

      An electronic auction will be used: no

  • IV.3) Administrative information

    • IV.3.1) File reference number attributed by the contracting authority:

      PD-049-MD-ERDF CONSULTANCY TIF

    • IV.3.2) Previous publication(s) concerning the same contract

      no

    • IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

      Time limit for receipt of requests for documents or for accessing documents: 31.5.2012

      Payable documents: no

    • IV.3.4) Time limit for receipt of tenders or requests to participate

      31.5.2012

    • IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

      15.6.2012

    • IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

      English.

    • IV.3.7) Minimum time frame during which the tenderer must maintain the tender

      Not provided

    • IV.3.8) Conditions for opening tenders

      Date: 25.7.2012

      Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

  • VI.1) Information about recurrence

    This is a recurrent procurement: no

  • VI.2) Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: yes

    Reference to project(s) and/or programme(s): This project is part funded by the European Regional Development Fund (ERDF).

  • VI.3) Additional information

    Not provided

  • VI.4) Procedures for appeal

    • VI.4.1) Body responsible for appeal procedures

      Please see VI.4.2
      UNITED KINGDOM

      Body responsible for mediation procedures

      Please see VI.4.2
      UNITED KINGDOM
    • VI.4.2) Lodging of appeals

      Precise information on deadline(s) for lodging appeals: Coventry University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision.

    • VI.4.3) Service from which information about the lodging of appeals may be obtained

      Coventry University
      Priory Street
      Coventry
      CV1 5FB
      UNITED KINGDOM
  • VI.5) Date of dispatch of this notice:

    18.4.2012